Raleigh Police Department Vehicle Painting

Location:	North Carolina
Posted:	Dec 9, 2025
Due:	Jan 5, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components 49 - Maintenance and Repair Shop Equipment
Solicitation No:	274-RPD5-26R
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposals # 274-RPD5-26R

Title: Raleigh Police Department Vehicle Painting

Issue Date: Tuesday, December 9, 2025

Due Date:

noon EST

Monday, January 5, 2026 no later than 12:00

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Police

Direct all inquiries concerning this RFP to:

Shawn Brown

Lieutenant

Email: Shawn.Brown@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 5

1.10 Lobbying ............................................................................................ 5

1.11 Conflicts of Interest ............................................................................ 5

1.12 Proposer Expenses ........................................................................... 6

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents ................................................................................ 9

3. Proposal Evaluation ................................................................................ 9

3.1 Proposal Evaluation Criteria (Stage 1)............................................... 9

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 11

3.5 Contract Term…………………………………………………………….11

4. Scope of Services .................................................................................. 11

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 14

Appendix III – Reference Questionnaire (Instructions) ................................. 15

Appendix III – Reference Questionnaire Form ............................................... 16

Appendix IV – Sample Contract ...................................................................... 18

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The intent of this RFP is to seek out painting services for retired Raleigh Police Vehicles

that will later be sold at auction. The Raleigh Police vehicles currently have a blue/white

two-tone design. The RPD seeks a vendor to paint the blue portions of the vehicle white.

The vehicles to be painted may be in different styles, makes, and models.

Approximately 50 vehicles per year will require this service.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Shawn Brown

Email Address

Shawn.Brown@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

Tuesday, December 9, 2025

Pre-Proposal Meeting/Site-Visit

(if required)

Not Applicable

Deadline for Written Questions

Friday, December 19, 2025

City Response to Questions

(anticipated)

Proposal Due Date and Time

Evaluation Meeting

(anticipated)

Monday, December 29, 2025

Monday, January 5, 2026 no later than

12:00 noon EST

Tuesday, January 13, 2026

Interviews

(if required)

Selection Announced

(tentative)

Tuesday, January 20, 2026

(if needed)

Friday, January 23, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Shawn Brown

Email Address

Shawn.Brown@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Shawn Brown

6716 Six Forks Road

Raleigh, NC 27615

RFP No. 274-RPD5-26R

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Shawn Brown

6716 Six Forks Road

Raleigh, NC 27615

RFP No. 274-RPD5-26R

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and (three) (3) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered and will be returned unopened to the return address on the

submission envelope or package.

Proposers must respond to the entire Request for Proposals (RFP). Any

incomplete proposal may be eliminated from competition at the discretion of the

City of Raleigh. The City reserves the right to reject any or all proposals for any reason

and to waive any informality it deems in its best interest.

Proposals that arrive after the due date and time will not be accepted or considered for

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	274-RPD5-26R
Project Title:	Raleigh Police Department Vehicle Painting
Description:	The intent of this RFP is to seek out painting services for retired Raleigh Police Vehicles that will later be sold at auction. The Raleigh Police vehicles currently have a blue/white two-tone design. The RPD seeks a vendor to paint the blue portions of the vehicle white. The vehicles to be painted may be in different styles, makes, and models. Approximately 50 vehicles per year will require this service.
Opening Date:	1/5/2026 12:00 PM
Posted Date:	12/10/2025
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-RPD5-26R	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-01-05T12:00:00.0000000	Posted Date * 2025-12-09T20:05:23.0000000Z	Commodity Code Painting and paper hanging services
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: Shawn.Brown@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Shaketha Edwards
Description The intent of this RFP is to seek out painting services for retired Raleigh Police Vehicles that will later be sold at auction. The Raleigh Police vehicles currently have a blue/white two-tone design. The RPD seeks a vendor to paint the blue portions of the vehicle white. The vehicles to be painted may be in different styles, makes, and models. Approximately 50 vehicles per year will require this service.

Attachments RFP 274-RPD5-26R Vehicle Painting #2.pdf (550.27 KB)

Raleigh Police Department Vehicle Painting

Attachment Preview

See also