ON-CALL REPAIR AND EMERGENCY SERVICES FOR DEPARTMENT OF WATER MANAGEMENT PLANTS AND FACILITIES
| Location: | North Carolina |
|---|---|
| Posted: | Apr 13, 2026 |
| Due: | May 15, 2026 |
| Agency: | City of Durham |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-1056 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-1056
|
| Bid Title: |
ON-CALL REPAIR AND EMERGENCY SERVICES FOR DEPARTMENT OF WATER MANAGEMENT PLANTS AND FACILITIES
|
| Category: | Requests for Proposals/Qualifications and Services |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
FOR
ON-CALL REPAIR AND EMERGENCY SERVICES FOR
DEPARTMENT OF WATER MANAGEMENT PLANTS AND
FACILITIES
DEPARTMENT OF WATER MANAGEMENT
CITY OF DURHAM
NORTH CAROLINA
April 2026
SELECTED CONTENTS
GENERAL INFORMATION
10. Date of RFP
20. Project Manager and Contact with City; Questions about this RFP
DESCRIPTION OF PROJECT AND NATURE OF RFP
30. Project
40. Scope of Work and Qualifications
50. Compensation Amount and Schedule
60. Definitions in this RFP
70. Contract
80. Trade Secrets and Confidentiality
85. Reserved
90. Reserved
100. Insurance
110. Discretion of the City
SCHEDULE
120. Schedule
130. Keeping Proposals Open
140. Deadline to Submit Proposals
GETTING MORE INFORMATION ON THE PROJECT AND RFP PROCESS
150. Questions
160. Pre-submittal conferences, meetings, and site visits
170. Updates and revisions to RFP
EVALUATION CRITERIA
180. Evaluation Criteria
190. Team Qualifications
200. Project Experience and References
210. Team Location and Availability
220. Cost
230. Reserved
240. Reserved
250. Reserved
CONTENTS OF PROPOSAL
260. Contents of Proposal
260.1 Contact Information
260.2 Legal status
260.3 Team Qualifications
260.4 Project Experience and References
260.5 Team Location and Availability
260.6 Cost
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2026 COD DWM On-Call Repair and Emergency Services RFP
260.7 Methods
260.8 Assumptions regarding City of Durham Actions and Participation
260.9 UBE Participation/Equal Business Opportunity Program
260.10 Financial Condition, Insurance, Bonds, and Taxes
260.11 Conflict of Interest
260.12 Non-Collusion
COVER LETTER WITH PROPOSAL
270. Cover letter
280. Addendums
HOW TO SUBMIT A PROPOSAL
290. How to submit a proposal
300. Format
310. Reserved
320. Candidate to Bear Expense; No Claims against City
330. State Treasurer’s lists regarding Iran and Boycott of Israel
340. Notice Under the Americans with Disabilities Act (ADA)
350. Values of City of Durham
EXHIBITS
Exhibit A - Contract Template
Exhibit B - Pricing Proposal Forms
Exhibit C - Goods and Services Forms
Request for Proposal (RFP) from qualified firms to provide On-Call and Emergency Repair
services for mechanical, electrical, plumbing, HVAC, overhead door maintenance, and
fencing trades.
10. Date of RFP:
The date of issuance is April 13th, 2026, and the due date for submitting proposals is May
15th, 2026 at 3:00PM.
20. Project Manager and Contact with City; Questions about this RFP.
If you have any concerns or questions about this RFP, please contact the Project Manager in
writing at the email below:
Ben Mason
Engineer
Department of Water Management
1600 Mist Lake Drive
Durham, NC 27704
Ben.Mason@durhamnc.gov
If you have concerns about this RFP that you believe are not being addressed by the project
manager, please contact:
Lori Montgomery, PE
Senior Engineering Manager
Department of Water Management
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2026 COD DWM On-Call Repair and Emergency Services RFP
1600 Mist Lake Drive
Durham, NC 27704
Lori.Montgomery@durhamnc.gov
DESCRIPTION OF PROJECT AND NATURE OF RFP
30. Project. The City of Durham’s Department of Water Management (DWM) owns and
operates municipal water treatment and distribution systems and wastewater treatment and
collection systems. To keep these facilities operational, there is a need for routine
maintenance as well as corrective maintenance that span a variety of trades. DWM’s Plant
Engineering and Maintenance (PEM) team is responsible for routine maintenance throughout
DWM’s facilities but does not have the resources to address all corrective or emergency
maintenance issues that may arise. Given the criticality of DWM’s facilities to the health and
well-being of the residents of Durham, DWM has an ongoing need for mechanical, electrical,
plumbing, heating, ventilation, and air-conditioning (HVAC), overhead-door, and fencing
services.
The project involves furnishing of all materials, labor, equipment, tools, etc. unless otherwise
specified, for on-call repairs at Department of Water Management (DWM) facilities, which
include the following:
• Two (2) water treatment plants
• Two (2) water reclamation facilities
• Two (2) water supply dams and raw water pump stations
• Six (6) elevated tank sites
• Two (2) booster pump stations
• Sixty-two (62) lift stations
• DWM Mist Lake Administrative Complex (office facilities, warehouse, trades
workshops and fleet maintenance building)
• DWM Compliance Services Building and Laboratory
DWM intends to enter into multiple on-call governing contracts with multiple qualified
contractors for each of the trades described in Section 40 below. Each selected Contractor
will be required to enter into an on-call governing contract with the City and will be
responsible for performing specified work under an executed Service Order issued pursuant
to their respective governing contract. Contractors will perform work within the trades for
which they have been selected, and the work will include repair, corrective action and/or
maintenance services to ensure safe and reliable operations. The Service Order services will
be provided on an as needed and as requested basis as described below.
1. DWM staff will initially evaluate the general scope and complexity of the work
required, including needed trade and/or services and whether multiple informal
quotes are required.
a. For services in the Plumbing and Overhead Door categories with a value of
more than $30,000, three quotes will be solicited from contractors in the
respective trade area.
b. For all other trade categories, or for any service with a value of less than
$30,000, the City shall rotate through the On-Call list for the required trade.
The number of projects and dollar amount will be spread amongst contractors
in a trade as evenly as possible.
2. The qualified on-call contractor(s) will review any drawings, specifications, reports,
etc. provided by City staff.
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2026 COD DWM On-Call Repair and Emergency Services RFP
3. Based on input from the qualified on-call contractor(s), City staff will decide on a final
scope of services.
4. DWM will request the qualified on-call contractor(s) provide quotes for labor, material
and equipment based on an agreed schedule. If multiple quotes are required, the
lowest responsible, responsive quote will be used.
5. The selected contractor will execute a written Service Order with the City outlining the
scope of work and cost of work made pursuant to the terms of the on-call governing
contract.
6. The Contractor shall perform all work necessary in accordance with approved
schedule.
7. The Contractor shall submit all final documentation for all time and materials pursuant
to the terms of the Service Order and on-call governing contract for City staff review
and final approval.
8. The Contractor will be required to address all identified deficiencies in the work.
40. Scope of Work and Qualifications. The City is soliciting proposals to contract with
multiple qualified firms from the various trades listed below to perform one or more of the
services described. The total number of Contractors selected to contract with the City in the
trades listed below will be determined in the discretion of the City based on the evaluation
criteria discussed under Section 180; the needs of the City; administrative burden of
managing multiple contracts; and other factors determined to be in the best interest of the
City.
A. Mechanical Repair Services
1. INCLUDED SERVICES
This contract will be used when a mechanical issue requires a quick response,
when adequate City maintenance crews are unavailable, or when City staff do
not have the expertise or qualifications required to address the issue. The list
below is intended to provide an example of the types of work that may be
requested but is not intended to serve as an exhaustive list. Required
services may include, but are not limited to,
repair/replacement/maintenance/fabrication of a wide variety of mechanical
equipment common to the water/wastewater industry such as:
• Pumps (up to 1000 HP)
• Valves
• Piping (of various materials, up to 72” diameter)
• Flow meters
• Blowers
• Compressors
• Conveyors
• Motors/engines
• Tanks
• Vaults
• Miscellaneous process equipment
• Buildings/structures
The City intends to address buried pipelines, earthwork, and paving via
other contracts.
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2026 COD DWM On-Call Repair and Emergency Services RFP
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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