DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES
| Location: | Florida |
|---|---|
| Posted: | Jul 23, 2026 |
| Due: | Aug 12, 2026 |
| Agency: | Hillsborough County Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26233-ITB-MST |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2026
2026
Title
DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES
DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES
Number
26233-ITB-MST
26233-ITB-MST
Type
Invitation to Bid
Invitation to Bid
Department
Maintenance
Maintenance
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
All work described in these specifications involves providing all necessary labor, materials, and filters for water fountains and or commercial refrigeration filter services in compliance with local and state regulations, as well as guidelines set forth by the American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) and the Occupational Safety and Health Administration (OSHA).
•Current District water fountains and ice machines have indicators that notify when filters are to be replaced. The district anticipates filters are to be changed every 6 months based on the current schedule.
•Vendor will be required to keep the current district log up to date regarding filter changes. Vendor will be required to update the log as new sites are added, fountains or ice machines are added or removed or changed out to new brands or types.
All work described in these specifications involves providing all necessary labor, materials, and filters for water fountains and or commercial refrigeration filter services in compliance with local and state regulations, as well as guidelines set forth by the American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) and the Occupational Safety and Health Administration (OSHA).
•Current District water fountains and ice machines have indicators that notify when filters are to be replaced. The district anticipates filters are to be changed every 6 months based on the current schedule.
•Vendor will be required to keep the current district log up to date regarding filter changes. Vendor will be required to update the log as new sites are added, fountains or ice machines are added or removed or changed out to new brands or types.
Dates(All times are listed as
EST
)
Broadcast Date
7/8/2026 7:00 PM EST
7/8/2026 7:00 PM EST
Question End Date
7/22/2026 5:00 PM EST
7/22/2026 5:00 PM EST
Sample Due Date
7/23/2026 5:00 PM EST
7/23/2026 5:00 PM EST
Due Date
8/12/2026 5:00 PM EST
8/12/2026 5:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
2 Day(s)
2 Day(s)
Sample Due Date Reminder Notification
2 Day(s)
2 Day(s)
Due Date Reminder Notification
2 Day(s)
2 Day(s)
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 12
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 6
| Question | Date Asked | Answer | Date Answered |
|
Can you clarify, the ice makers have both the one green dual filters and many have a single Pentair filter. To bid are we to price replacement of the single units to dual ?
|
7/17/2026 5:10:48 PM |
Water fountains and ice machines may have more than 1 filter and more than 1 brand.
Filters will be billed and paid per each. Vendor will be paid based on number of filters replaced x’ the bid price. |
7/21/2026 12:09:40 PM |
| Sections 3.4.6.3 and 3.4.7.3 require the Contractor to "Install HCPS-approved replacement filters," but the solicitation does not define the criteria for HCPS approval. Given that these filters treat drinking water consumed daily by students and staff, will HCPS require all replacement filters furnished under this contract to be certified to NSF/ANSI 42 (chlorine, taste, and odor reduction), NSF/ANSI 53 (health effects, including lead reduction), and NSF/ANSI 401 (emerging compounds, including microplastics), with third-party-certified PFOA/PFOS (PFAS) reduction claims? If not, please define the minimum performance and certification standards a replacement filter must meet to be considered "HCPS-approved." | 7/20/2026 2:46:19 PM | See attachment 26233-ITB-MST Filter Standards | 7/23/2026 3:07:02 PM |
| Will HCPS require Bidders to submit, as part of the Bid response, manufacturer specification sheets and current certification listings (verifiable in the NSF, IAPMO, or WQA public listing databases) for the specific replacement filter models proposed, so that HCPS may verify compliance with the applicable standards prior to award? | 7/20/2026 2:46:34 PM | Yes, vendors MUST submit manufacturer specification sheets and current certification listings for the specific replacement filter models proposed, so that HCPS may verify compliance with the applicable standards prior to award | 7/23/2026 2:02:09 PM |
| Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered? | 7/21/2026 10:12:32 AM | See Section 4.4.3 Item Samples | 7/21/2026 12:31:51 PM |
| Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered? | 7/21/2026 11:57:50 AM | See Section 4.4.3 Item Samples | 7/21/2026 12:31:41 PM |
| Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered? | 7/21/2026 1:57:49 PM | See Section 4.4.3 Item Samples | 7/21/2026 2:03:56 PM |
Commodity Codes
Total: 9
| Code | Description |
| [740-88] | Water Filters, Ice Machine |
| [890-78] | Water Filters and Filter Elements (Except Boiler, Photographic Darkroom, and Swimming Pool): Cartridges, etc. |
| [225-30] | Coolers, Electric (Water Fountains) |
| [225-32] | Coolers, Non-Electric (Water Fountains) |
| [939-24] | Coolers, Drinking Water, Maintenance and Repair |
| [985-28] | Coolers, Drinking Water, Rental or Lease |
| [031-14] | Chilled Water System, Portable |
| [225-64] | Recycled Drinking Fountains and Supplies |
| [936-64] | Purification and Filtering Devices Maintenance and Repair |
Publications
Total: 0
| Publication | Date |
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