06-101426 - Biosolids Handling and Disposal Engineering Services

NOTICE TO CONSULTANTS
REQUEST FOR QUALIFICATIONS
Biosolids Handling and Disposal Engineering Services
RFQ 06-101426
The City of High Point, North Carolina, is seeking Statements of Qualifications from qualified
professional engineering firms to provide engineering and consulting services related to the
assessment of the City's biosolids storage, dewatering, handling, processing, and disposal systems at
the Eastside and Westside Wastewater Treatment Plants.
Proposals will be received electronically until 2:00PM EST Wednesday, October 14, 2026.
Proposals are to be emailed to Greg Parret, Buyer at greg.parret@highpointnc.gov the document
should be titled "RFQ # 06-101426, Biosolids Handling and Disposal Engineering
Services" and provided in the subject line of the email submittal.
An electronic copy of the Request for Qualifications may be obtained from the City of High
Point located under Bid Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can
download a copy of the solicitation and all addenda.
Questions pertaining to this RFQ are due in writing via e-mail by Wednesday, September 30,
2026, at 12:00PM to greg.parret@highpointnc.gov.
The selected firm(s) must register with the City of High Point using the City's on-line vendor
registration process at https://www.highpointnc.gov/1068/New-Supplier-Registration. The
City reserves the right to accept or reject, in whole or in part, such proposals as appears
in its judgment to be in the best interest of the City.
The successful proposer shall be required to comply with all applicable equal employment opportunity
laws and regulations, and all other applicable governmental laws and regulations as set forth
by the City of High Point and the State of North Carolina.
The meeting facilities of the City of High Point are accessible to people with disabilities. If you
need special accommodations, call 336-883-3298, TDD # 336-883-8517, or the North Carolina
Relay System (TDD #1-800-735-2962).
In accordance with the Federal "Americans with Disabilities Act" (the Act), the City of High Point
will not discriminate against individuals with disabilities and will not do business with vendors
who discriminate against such individuals in violation of the Act. "Equal Opportunity Employer,
Male/Female/Handicap"

REQUEST FOR QUALIFICATIONS
Engineering & Consulting Services
Biosolids Handling and Disposal
1) General
The City of High Point ("City") Water Resources Department is issuing this Request for
Qualifications (RFQ) to provide professional engineering services in the assessment of
the storage, dewatering, handling, and disposal of biosolids. Much of the City's biosolids
handling equipment is reaching the end of its useful life and will require replacement or
extensive rehabilitation in the coming years. The City would like to evaluate options for all
aspects of its biosolids program including but not limited to, location, equipment
technology and final disposition. Consideration will be given to capital and life cycle
costs, physical implementation feasibility (e.g. available facility footprint or maintenance
of plant operations), prevalence of equipment in the industry, permitting requirements
and sustainability.
2) Background Information
The City of High Point owns and operates two wastewater treatment plants (WWTP),
named Eastside WWTP and Westside WWTP. Eastside WWTP was originally constructed
in 1928 and has gone through various upgrades over the years. The wastewater plant was
last upgraded in 2004 from a 16 MGD Activated Sludge Treatment Facility to a 26 MGD 5-
Stage Biological Nutrient Removal (BNR) Facility. Westside WWTP was constructed in
1929 and has a capacity of 10 MGD with similar treatment technology. Biosolids are
currently dewatered at each facility via centrifuges and processed via a fluidized bed
incinerator at Eastside WWTP (dewatered solids are trucked from Westside WWTP to
Eastside WWTP).
The Eastside WWTP produces approximately 48 million gallons of sludge per year and the
Westside WWTP produces 12 million gallons of sludge per year. Biosolids are typically
dewatered to an average solids concentration of approximately 22% to 26% at both
wastewater plants. The incinerator ash is pumped to two lagoons where it is later dredged
and hauled to the landfill. The City has a Title V air quality permit for the operation of the
incinerator.
3) Scope of Services
The City of High Point is hereby seeking qualifications statements from consulting firms
with proven experience and expertise in facility assessment, alternatives analysis,
regulatory assessment, life cycle cost analysis, design, and construction administration
related to municipal wastewater biosolids processing and disposal.
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

4) Notices and Standards
General: This RFQ does not commit the City to enter into agreement to pay any costs
incurred in the preparation and submittal of a proposal in response to this request or in
subsequent interviews and negotiations, or to procure a contract for the project. The city
will require the selected consultant(s) to negotiate the fees for the project and submit a
scope, technical, and/or other revisions to the proposals, as needed. The city reserves the
right to perform all or some of the services described in the document with its own
workforce. The city also reserves the right to issue future RFQs, as needed, and solicit
responses from firms not selected as a part of this process.
In general, the City will be seeking to select a firm that possesses the following minimum
qualifications:
* A minimum of 5 (five) years of extensive experience in wastewater treatment
consulting
* A minimum of 5 (five) years of extensive experience in multiple biosolids
processing and disposal methods including but not limited to incineration and
dryer technologies
* A thorough knowledge and understanding of federal and state regulatory permitting
requirements for biosolids handling alternatives
* Extensive experience in and understanding of capital and life-cycle cost analysis,
project phasing and implementation
* Demonstrates financial and staffing capacity to undertake a project of this
magnitude
Qualifications-Based Selection Criteria: Qualifications Statements are traditionally
evaluated and ranked based upon objective Qualifications-Based criteria. The City
reserves the right to request an interview with any Consultant during the selection
process. Should the City see the need to interview Consultants, the Consultant will be
notified as early as possible in the proposal review process. The selection criteria are as
follows:
a. Overall content and quality of the submitted Qualifications Statement
b. Relevant experience, expertise, and qualifications of the project team
c. Overall technical capabilities
d. Project management (strength and experience on similar projects)
e. Track record on past projects in delivering quality professional services in a timely
manner
f. Consultant's performance on previous North Carolina municipal projects based on
information gathered by the City and/or through the references provided by the
Consultant
g. Firm's proximity to the City
h. Any special or unusual terms and conditions for the contract
i. Information obtained through interviews with short-listed consultants
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Rating and Selection Team: A selection committee has been established to review and
evaluate all documentation submitted in response to this. The committee will conduct a
preliminary evaluation of all documentation to determine that firms are qualified to
perform the required services.
To be considered for this project, each submittal must contain the information indicated in
this RFQ. It is the intent of the City to make a selection in a timely manner following the
submittal date. The City reserves the right to reject any or all qualifications or to waive any
and all formalities and the right to disregard all non-conforming or conditional
qualifications and to enter into a contract with the firm or firms that will serve in the best
interest of the City. The City is not legally required to enter into a contract as a result of
this RFQ. All deliverables will become the property of the City.
Interviews may be required for this process. The selection committee may elect to short
list firms to conduct an informal interview to discuss any innovative project approach,
schedule, and/or to meet key members of the proposed project team. All firms submitting
qualifications will be notified in writing as to the outcome of the selection process.
Qualification Based Selection Criteria Possible Points Assigned Points
Professional Experience of Firm 25
Professional Experience of Proposed Project Team 25
History of Similar Projects 25
References 15
Content and Quality of Submitted Proposal 10
Total available points 100
Anticipated Schedule for Selection Process
Milestone Date
RFQ Issue Date September 9, 2026
Virtual Pre-Proposal Conference: September 21, 2026 - 11:00 AM
Questions Due to Purchasing September 30, 2026 - 12:00 PM
Responses Provided via addendum October 2, 2026 - 4:00 PM
Qualifications Statement Submittal Due Date October 14, 2026 - 2:00 PM
5) Submission Guidelines
To facilitate the City's objective review of the RFQs, the consultants are requested to organize
the main document using a standardized format. Each Qualifications Statement should
contain the following:
I. A cover letter on company letterhead signed by a principal or other member of the firm
authorized to commit the firm to contract for professional services.
II. Information on the following topics:
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

a) Statement of Qualifications: Identify and describe the qualifications of the firm and
professional services that may be provided by the consultant or consultant team in
response to this request. Discuss the project team's ideology, methodology and unique
approach to similar projects.
b) Project Team & Project Management: Identify the proposed project team (including
any sub consultants) and key personnel for the successful completion of projects in
partnership with the City. Include brief resumes of the project manager and up to four
(4)project team members including office location, years of experience, certifications,
and education. Identify the project manager or primary contact and any other team
leaders proposed and briefly describe how projects will be successfully managed. It is
expected that the team members proposed will be those assigned to work on the
project for the City. Also describe the firm's quality assurance / quality control
methods.
c) Relevant Project Experience and References: Project reference list describing
projects completed within the past five years that represent the strengths and unique
qualifications of the firm and team members as they relate to this RFQ. The list should
contain project titles, locations, start and end dates, project scope, Consultants
project manager, and name, phone number, and email address of owner references.
The reference contact person should be capable of speaking to the firm's and team's
ability to finish projects within the project timeframe and the firm's demonstrated ability
to respond to the proposed project.
d) Project Schedule: Describe the planned and envisioned workload of the proposed
team members for the timeframe of this contract and verify that proposed staff will be
prepared for timely completion of projects under a potential contractual agreement
with the City.
e) Terms and Conditions of the Contract: The City proposes to use a standard City of
High Point contract for professional services. This information will be provided to the
selected consultant(s) during contract and scope negotiations. Should the consultant
have any special or unusual contract conditions or limitations, the City should be
advised of these in this section of the RFQ.
f) Format: Qualifications Statements must be submitted electronically and be 12pt font
size and limited to no more than 20 pages (8 12 x 11) excluding cover page, cover letter,
and any section dividers. The proposal shall be submitted by an official authorized to
bind the submitter to its provisions and who is authorized to negotiate the final scope of
work and fees for inclusion in a later Supplemental Professional Services Agreement
with the City.
g) Questions: Any questions regarding this RFQ requiring responses prior to due date
are to be submitted in writing by no later than 9/30/26, by 12:00 PM to the attention
of: Greg Parret greg.parret@highpointnc.gov
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Responses will be provided via Addendum by 10/2/26, by 4:00 PM
6) General Requirements
a)If selected, the consultant(s) shall be registered through the NC Department of the
Secretary of State and the City of High Point.
b)Insurance Requirements: Proposals shall include information certifying that the
consulting firm is capable of providing the following minimum insurance coverage
prior to execution of a professional services agreement. A copy of firm's Certificate
of Insurance (COI) will be required at the time of selection. A copy may be
provided along with submittal.
c) Insurance Amount
(a)Workers' Compensation $500,000
(b)Employers' Liability $500,000
(c)General Liability $1,000,000
(d)Automobile Liability $1,000,000
(e)Umbrella $1,000,000
(f)Professional Liability $1,000,000
d) E-Verify Affidavit
Under North Carolina law, the E-Verify requirement applies to private employers doing
business in this state that have 25 or more employees working in this state. If
contractors are individuals who are self-employed (i.e., one employee), or with a
business with less than 25 employees, that individual/business is not subject to the E-
Verify requirements. It is the City's responsibility to comply with E-Verify, the
successful bidder/consultant will be required to submit the completed E-Verify
affidavit at execution of this contract.
Submission Date
Firms are invited to submit letters of interest and qualifications to the City of High Point
Purchasing Department by 2:00 P.M. on 10/14/26. Letters of interest and qualifications
submitted after this deadline will not be considered.
Electronic Submittals
Electronic submittals will be accepted, and firms should submit one electronic (PDF)
version of the proposal via email to greg.parret@highpointnc.gov
Firms submitting proposals are encouraged to carefully check them for conformance to the
requirements stated above. If submittals do not meet these requirements, they will be
disqualified. No exception will be granted. Cost or fee proposals shall not be submitted.
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Submittals shall be provided to Greg Parret greg.parret@highpointnc.gov
Debarment, Submittals, Ineligibility and Voluntary Exclusion
The Contractor shall comply with the U.S. Office of Management and Budget (U.S. OMB)
"Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-
procurement)," 2 C.F.R. 180. These provisions apply to each contract at any tier for a federally
required audit (irrespective of the contract amount) and to each contract at any tier that must
be approved by an U.S. or State of North Carolina Department official irrespective of the
contract amount. As such, the Contractor shall verify that its principals, affiliates and
subcontractors are eligible to participate in this federally or state funded contract and are not
presently declared by any Federal or State department or agency to be:
a.Debarred from participation in any federally or state assisted award;
b.Suspended from participation in any federally or state assisted award;
c.Proposed for debarment from participation in any federally or state assisted award;
d.Declared ineligible to participate in any federally or state assisted award;
e.Voluntarily excluded from participation in any federally or state assisted award;
f.Disqualified from participant in any federally or state assisted award.
Iran Divestment Act
As provided in G.S. 147-86.59, any person identified as engaging in investment activities in
Iran, determined by appearing on the Final Divestment List created by the State Treasurer
pursuant to G.S. 147-86.58, is ineligible to contract with the State of North Carolina or any
political subdivision of the State.
[END OF REQUEST FOR QUALIFICATIONS]
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

ATTACHMENT A
REFERENCES
Biosolids Handling and Disposal Engineering Services
RFQ 06-101426
1. Vendor Name: _____________________________________________________________
Vendor Contact: ___________________________________________________________
Vendor Phone Number: _____________________________________________________
Vendor Address: ___________________________________________________________
Type of Project: ____________________________________________________________
Length of Project: __________________________________________________________
2. Vendor Name: _____________________________________________________________
Vendor Contact: ___________________________________________________________
Vendor Phone Number: _____________________________________________________
Vendor Address: ___________________________________________________________
Type of Project: ____________________________________________________________
Length of Project: __________________________________________________________
3. Vendor Name: _____________________________________________________________
Vendor Contact: ___________________________________________________________
Vendor Phone Number: _____________________________________________________
Vendor Address: ___________________________________________________________
Type of Project: ____________________________________________________________
Length of Project: __________________________________________________________

ATTACHMENT B
FINANCIAL STABILITY
Each Vendor shall certify it is financially stable by completing ATTACHMENT B: CERTIFICATION OF
FINANCIAL CONDITION. The City of High Point is requiring this certification to minimize potential issues from
Contracting with a Vendor that is financially unstable. From the date of the Certification to the expiration of the
Contract, the Vendor shall notify the City of High Point within thirty (30) days of any occurrence or condition that
materially alters the truth of any statement made in this Certification.
ATTACHMENT B: CERTIFICATION OF FINANCIAL CONDITION
Name of Vendor: __________________________________________________________________________
The undersigned hereby certifies that: [check all applicable boxes]
The Vendor is in sound financial condition and received an unqualified audit opinion for the latest audit of
its financial statements.
Date of latest audit: __________________________
The Vendor has no outstanding liabilities to the Internal Revenue Service or other government entities.
The Vendor is not the subject of any current litigation or findings of noncompliance under federal or state
law.
The Vendor has not been the subject of any past litigation or findings of any past litigation or findings of
noncompliance under federal or state law that may impact in any way its ability to fulfill the requirements
of this Contract.
He or she is authorized to make the foregoing statements on behalf of the Vendor.
If any one or more of the foregoing boxes is NOT checked, explain the reason in the space below or add
additional pages.
_____________________________________ ________________________________________
Authorized Signature Printed Name and Title