IFB - Plumas Sierra Fairgrounds Well Pressure Tank Replacement

Plumas Sierra Fairgrounds Well
Invitation for Bid:
Pressure Tank Replacement
The Plumas County Department of Facility Services and Airports is responsible for m aintaining
several County owned buildings and properties throughout Plumas County. This includes, but is
not limited to, routine maintenance, HVAC repair, plumbing, electrical, yard maintenance, and
Capital Improvement Projects.
The purpose for this Invitation for Bid is to solicit bids and award a contract to a contractor that
holds a California Contractors License C-36 Plumbing or C-57 Well Drilling issued by the state
of California, to supply Equipment, materials and labor to replace a 3000 gallon, air over
water pressure tank on the existing well at the Plumas Sierra Fairgrounds located at 204
Fairgrounds Rd Quincy, CA 95971.
Scope of Work
Services are to be provided by the contractor to the Plumas County Department of Facility
Services and Airports. The following work will be required of the contractor:
1. Contractor shall remove the existing 3000-gallon pressure tank and replace it with a
RECO tank or equivalent 3000-gallon air over water pressure tank.
2. Contractor shall make all necessary piping, air, electrical, and control connections
required for operation of the new tank, including reconnecting and reusing the
existing air compressor.
3. Contractor shall start up and test the system to verify proper operation.
4. Contractor's work shall comply with all industry standards, and all work performed by
contractor shall be done in a safe and workmanlike manner.
5. Contractor's work shall comply with the California Building Code and all applicable
state and federal laws and regulations.
6. Contractor shall clean up and remove any debris generated during project. *
* NOTE: County will remove and replace the pumphouse roof to facilitate removal and
replacement of the tank. County will dispose of existing tank after contractor removes it
from existing location.
1 of 5

Other Minimum Qualifications
Contractor shall have all necessary licenses from the appropriate licensing agencies, and such
licenses shall be current and in good standing. The contractor shall provide copies of those
licenses to the Plumas County Department of Facility Services and Airports upon request.
The contractor and all professionals providing services under this contract must be covered by
the following insurance policies:
1. General commercial liability with minimum coverage limits of no less than
$1,000,000;
2. Auto liability with minimum coverage limits of no less than $250,000.00 per person
and $500,000.00 per accident; and
3. Workers compensation coverage according to California state law.
Responding parties shall submit Certificates of Insurance evidencing such coverage as part of
their proposals. Failure to include these Certificates of Insurance in a proposal may result in the
rejection of that proposal.
Site Visit
Facility Services & Airports will have a meeting and walkthrough at Plumas Sierra Fairgrounds
at 10:00 a.m. September 17th, 2026, with Contractors to attend. This meeting is mandatory.
Failure to attend the site visit will render a bid non-responsive and result in disqualification.
Contract Term
The term of the contract is from the date of approval of Board of Supervisors and ends on June
30, 2027.
By submitting a bid, you are agreeing to the terms and conditions of the attached Plumas
County standard contract template should you be awarded the bid. Please review the attached
contract carefully to ensure.
Submission of Proposals
Each proposal must contain the original signature of a party authorized to act as an agent of the
responding contractor. All proposals shall be submitted in triplicate in a sealed envelope
addressed to:
2 of 5

"Fairgrounds Pressure Tank Replacement"
Attn: Nick Collin
198 Andys Way
Quincy, Ca 95971
(530) 283-6069
Proposals must be received by the Department of Facility Services staff no later than 4:00 p.m.
on Thursday, September 24, 2026. Upon receipt, proposals shall be marked with the date and
time of the receipt and shall be stored in a secure place until the date and time set for the
opening of proposals. Telephonic, telegraphic, emailed, or faxed proposals will not be
accepted. Proposals received after 4:00 p.m. on September 24, 2026, will be considered non-
responsive and will be rejected.
Questions regarding this Invitation for Bid shall be directed to Nick Collin, at the address and
phone number listed above.
Plumas County Facility Services & Airports reserves the right to issue one or more addenda to
this IFB if Plumas County Facility Services & Airports deems it necessary to revise or clarify this
original IFB. Bidders are responsible to monitor Plumas County's Web Page for any and all
amendments (see following link): http://www.countyofplumas.com/bids.aspx.
Plumas County Facility Services & Airports reserves the right to reject any and all submittals and
to waive any information, technical defect, or clerical errors in any submittal. This IFB is not an
offer to contract. The accepted proposal may become part of the contract agreement for
furnishing the services.
The cost of developing the proposal and its attachments or enclosures is the sole responsibility
of the contractor. Plumas County Facilities & Airports is not liable for any costs incurred by
those responding to this IFB by submitting a proposal.
Evaluation and Award
Proposals will be reviewed by a panel appointed by the Plumas County Department of Facility
Services & Airports administration to verify that each proposal meets the minimum, mandatory,
and administrative requirements. Those proposals not meeting all the minimum, mandatory,
and administrative requirements may be deemed non-responsive and given no further
consideration.
Award will be given to the lowest responsive and responsible bidder.
Plumas County Facility Services & Airports shall then make a final selection, subject to the
approval of the Plumas County Board of Supervisors.
All Contractors who submit a proposal will be notified via email of the award.
3 of 5

The winning contractor will be required to execute a contract on the Plumas County standard
form contract. A copy of the contract is attached.
Protests and Appeals
Any directly affected party who believes they have been aggrieved in connection with the
solicitation or award of a contract issued through a formal sealed proposal procedure may
protest the procurement action taken. Such protests must be filed in writing with:
County of Plumas
Purchasing Agent
520 Main Street, Room 309
Quincy, CA 95971
Protests must be filed in writing within five (5) working days from the time of the occurrence
generating the protest. Protests received after this time will not be considered. Any protest
shall include the following information:
1. The date and action taken resulting in a protest, and
2. Identify the material issue, including a detailed explanation of the basis for the
protest, and the remedy sought.
Upon receipt of protest, the Purchasing Agent will convene discussions between the protesting
party and appropriate County staff at the earliest possible convenience to seek informal
resolution and to clarify the issues. If the protest is not resolved by mutual agreement, the
Purchasing Agent shall provide a written response to the protesting party within fifteen (15)
working days following the informal meeting. The response shall state the Purchasing Agent's
decision, the facts supporting the decision, and shall inform the protesting party of its right to
appeal the decision to the Board of Supervisors.
Plumas County IFB for Facility Services & Airports
Date: 09/10/2026 Release of IFB
Date: 09/17/2026 Mandatory Walkthrough 10:00 AM
Date: 09/18/2026 Beginning of Acceptance
Date: 09/24/2024 Written questions from Offeror's due 4:00 P.M.
Date: 10/01/2026 Begin evaluation of proposals at 4:00PM
4 of 5

Date: 10/13/2026 Recommendation of Award presented to Board of
Supervisors for approval.
Date: 10/14/2026 Contract start date, pending approval by Board of
Supervisors
Please refer all questions to:
Nick Collin
Director, Plumas County Dept. of Facility Services & Airports
Email: nickcollin@countyofplumas.com
Phone: (530) 283-6069
Attachments
5 of 5

[Repair] [Construction] [Maintenance] Agreement
This Agreement is made by and between the COUNTY OF PLUMAS, a political
subdivision of the State of California, by and through its Facility Services and Airports and
Fairgrounds departments (hereinafter referred to as "County"), and [____________, an
individual, doing business as "_____________"] OR [______________, a [name of state]
corporation] (hereinafter referred to as "Contractor").
The parties agree as follows:
1. Scope of Work. Contractor shall provide the County with materials and services as set
forth in Exhibit A, attached hereto (hereinafter referred to as the "Work").
2. Compensation. County shall pay Contractor for the Work in the manner set forth in
Exhibit B, attached hereto. The total amount paid by County to Contractor under this
Agreement shall not exceed ________________________________ Dollars and __/100
($____________) (hereinafter referred to as the "Contract Amount"), unless the Contract
Amount has been adjusted pursuant to Section 15 of this Agreement.
3. Commencement and Term. The date of commencement of the Work shall be the date of
execution of this Agreement. Contractor shall complete the Work no later than
_________, 20__, subject to adjustment as stated in Sections 15 and 16.
4. Termination.
a. By County for Cause. The County may immediately terminate this Agreement
for cause, upon written notice to Contractor, if Contractor (i) does not supply
sufficient skilled workers or materials to ensure the timely and competent
performance of the Work; (ii) fails to make payment to subcontractors for
materials or labor in accordance with the respective agreements between
Contractor and the subcontractors; (iii) violates any law, ordinance, rule,
regulation, or order of a public authority having jurisdiction over Contractor, the
County, or this Agreement; or (iv) has committed any other substantial breach of
this Agreement. If the County terminates this Agreement for cause, then
Contractor shall not be entitled to receive further payment from the County other
than for the value of the services and materials previously provided to the County
under this Agreement.
b. County's Remedies. Upon terminating this Agreement for cause, County may,
without prejudice to any other rights or remedies held by the County under this
Agreement or applicable law, take possession of the site and all materials thereon
owned by Contractor, and finish the Work by what whatever reasonable method
the County deems appropriate. If the County's cost of finishing the Work under
this paragraph exceeds the unpaid balance of the Contract Amount, Contractor
shall pay the difference to the County. This obligation for payment shall survive
the termination of this Agreement.
_____COUNTY INITIALS 1 CONTRACTOR INITIALS_____

c. By County for Convenience. The County may, at any time, terminate this
Agreement for convenience and without cause. After terminating this Agreement
for convenience, the County shall pay Contractor the value of the services and
materials previously provided to the County under this Agreement as well as the
costs incurred by Contractor by reason of such termination.
d. By Contractor. If the County fails to make payment as provided in Exhibit B for
a period of at least thirty (30) days after the date such payment is due and payable,
then Contractor may, upon seven (7) additional days' written notice to the
County, terminate this Agreement. Upon such termination, County shall pay
Contractor for any Work performed prior to termination as well as the costs
incurred by Contractor by reason of such termination.
5. County's Right to Stop and Correct Work. County may direct the Contractor in writing
to stop performing the Work until Contractor corrects previously performed Work that is
not in accordance with this Agreement, as determined by the County in its sole discretion.
If Contractor does not commence and continue correction with diligence and promptness
within seven (7) days after receiving written notice from the County to do so, the County
may, without prejudice to any other rights or remedies held by the County under this
Agreement or applicable law, correct the Work by what whatever reasonable method the
County deems appropriate. In such case, the Contract Amount shall be adjusted to deduct
the cost of this correction.
6. Supervision. Contractor shall supervise and direct the Work, using Contractor's best skill
and attention. Contractor shall be solely responsible for and have control over the means,
methods, techniques, sequences, and procedures, and for coordinating all portions of the
Work. As soon as practicable after execution of this Agreement, Contractor shall furnish
in writing to the County the names of any subcontractors or suppliers Contractor intends
to engage in performance of the Work. Contractor shall not contract with any
subcontractor or supplier to whom the County has made a timely and reasonable
objection.
7. Labor and Materials. Unless otherwise provided in this Agreement, Contractor shall
provide and pay for all labor, materials, equipment, tools, utilities, transportation, and
other facilities and services necessary for proper execution and completion of the Work.
Contractor shall enforce strict discipline and good order among Contractor's employees
and other persons performing the Work. Contractor shall not employ unfit persons to
perform the Work or assign persons to perform tasks related to the Work that these
persons are not properly skilled to perform.
8. Warranty. Contractor warrants to the County that: (1) materials and equipment furnished
under this Agreement will be new and of good quality unless otherwise required or
permitted under this Agreement; (2) the Work will be free from defects not inherent in
the quality required or permitted; and (3) the Work will conform to the requirements of
this Agreement. Contractor shall, for a period of one year after substantial completion of
the Work, correct Work not conforming to the requirements of this Agreement. If
Contractor fails to correct nonconforming Work within a reasonable time, the County
_____COUNTY INITIALS 2 CONTRACTOR INITIALS_____

may correct the Work, and Contractor shall pay the cost of such correction to the County
within fifteen (15) days of Contractor's receipt of County's written request for such
payment. This obligation for payment shall survive the termination of this Agreement.
9. Taxes. Contractor shall pay any sales, consumer, use, and similar taxes with respect to
the materials and services furnished by Contractor under this Agreement.
10. Permits and Fees. Contractor shall obtain any permits, licenses, and inspections
necessary for proper execution and completion of the Work. Fees incurred by Contractor
with respect to these permits, licenses, and inspections shall be reimbursed by the
County.
11. Legal Notices. Contractor shall comply with any notices issued by any government
agencies having jurisdiction over the Work. Contractor shall give any notices required by
any government agencies having jurisdiction over the Work. If Contractor performs
Work knowing it to be contrary to applicable laws, statutes, ordinances, codes, rules and
regulations, or lawful orders of public authorities, then Contractor shall assume full
responsibility for such Work and shall bear any costs attributable to such Work.
12. Use of Site. Contractor shall confine its operations at the Work site to areas permitted by
law, ordinances, this Agreement, and the County.
13. Cutting and Patching. Contractor shall be responsible for any cutting, fitting, or patching
required to complete the Work or to make its parts fit together properly.
14. Clean Up. Contractor shall keep the premises and surrounding area free from
accumulation of debris and trash related to the Work. At the completion of the Work,
Contractor shall remove its tools, equipment, machinery, and surplus material, and shall
properly dispose of waste materials.
15. Changes in the Work. The County, without invalidating this Agreement, may approve
changes in the Work within the general scope of this Agreement, consisting of additions,
deletions, or other revisions. The Contract Amount and the time for completion of the
Work under Section 3 shall be adjusted in writing to account for such changes, upon
mutual agreement of the County and Contractor.
16. Delays in Performance. If Contractor is delayed at any time in the progress of the Work
by fire, unusual delay in deliveries, unavoidable casualties, or other causes beyond
Contractor's control, then the time for completion of the Work under Section 3 shall be
equitably adjusted.
17. Protection of Persons and Property. Contractor shall be responsible for initiating,
maintaining, and supervising all safety precautions and programs, including all those
required by law in connection with performance of the Work. Contractor shall take
reasonable precautions to prevent damage, injury, or loss to employees performing the
Work, the Work itself and materials and equipment to be incorporated therein, and other
property at the Work site or adjacent thereto. Contractor shall promptly remedy damage
_____COUNTY INITIALS 3 CONTRACTOR INITIALS_____

and loss to property caused in whole or in part by Contractor, its officers, employees,
agents, contractors, licensees or servants.
18. Tests and Inspections. Contractor shall arrange and bear the cost of tests, inspections,
and approvals of any portion of the Work required by this Agreement or by laws, statutes,
ordinances, codes, rules and regulations, or lawful orders of public authorities.
19. Prevailing Wage. Contractor shall comply with all provisions of the California Public
Contract Code and the California Labor Code, including, without limitation, payment of
prevailing wage rates to all covered employees of Contractor and any subcontractors
pursuant to California Labor Code Sections 1770 through 1780, inclusive. Pursuant to
Section 1773 of the California Labor Code, the general prevailing wage rates in the
county in which the work is to be done have been determined by the Director of the
California Department of Industrial Relations. These wage rates for this project are in the
book entitled, "Special Provisions, Notice to Contractors, Proposal and Contract."
Addenda to modify wage rates, if necessary, will be issued to holders of the above
referenced book. Future effective general prevailing wage rates, which have been
predetermined, and are on file with the California Department of Industrial Relations, are
referenced but not printed in the general prevailing wage rates. Pursuant to Section
1773.2 of the California Labor Code, General Prevailing Wage Rates included in the
book entitled, "Special Provisions, Notice to Contractors. Proposal and Contract" shall be
posted by Contractor at a prominent place at the site of the work.
20. Legal Compliance. Contractor agrees to comply with all applicable terms of state and
federal laws and regulations, all applicable grant funding conditions, and all applicable
terms of the Plumas County Code and the Plumas County Purchasing and Practice
Policies.
21. Amendment. This Agreement may be amended at any time by mutual agreement of the
parties, expressed in writing and duly executed by both parties. No alteration of the
terms of this Agreement shall be valid or binding upon either party unless made in
writing and duly executed by both parties.
22. Indemnification. To the furthest extent permitted by law (including without limitation
California Civil Code Sections 2782 and 2782.8, if applicable), County shall not be liable
for, and Contractor shall defend and indemnify County and its officers, agents,
employees and volunteers (collectively 'County Parties'), against any and all claims,
deductibles, self-insured retentions, demands, liability, judgments, awards, fines,
mechanics' liens or other liens, labor disputes, losses, damages, expenses, charges or
costs of any kind or character, including attorneys' fees and court costs (hereinafter
collectively referred to as ('Claims"), which arise out of or are in any way connected to
the work covered by this Agreement arising either directly or indirectly from any act,
error, omission or negligence of Contractor or its officers, employees, agents, contractors,
licensees or servants, including, without limitation, claims caused by the concurrent
negligent act, error or omission, of County Parties. However, Contractor shall have no
obligation to defend or indemnify County Parties against claims caused by the active
negligence, sole negligence or willful misconduct of County Parties.
_____COUNTY INITIALS 4 CONTRACTOR INITIALS_____