Notice of Intent to Award Without Engaging in a Standard Procurement Process - RealCare Baby Infant Simulator

Project Description: Issuing and Conducting Procurement Unit: Granite School District
In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.
NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.
If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Adar Livni-Sullivan at alivni@graniteschools.org prior to the event close date.
The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs.
NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item;
transitional costs are a significant consideration in selecting a procurement item; or
the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process:
Requesting School/Department: Multiple High Schools
Product and/or service to be purchased: RealCare Baby Infant Simulator and Accessories
Earliest date purchase may occur: October 14th
Proposed Supplier: Realityworks
Justification:
There is only one source for the procurement item.
The RealCare Baby is the only infant simulator currently on the market with this combination of capabilities. Unlike basic infant simulators that primarily cry or require simple interactions, RealCare Baby simulates the ongoing care needs of an infant and records the care provided.
The simulator requires various types of care, including feeding, diaper changing, rocking, and proper head support. It can also record temperature, make different sounds and cries, and track the type of care the infant needs compared to the care that is actually provided. These features allow instructors to evaluate and document how students respond to an infant’s needs and provide a more comprehensive, realistic simulation of infant care.
Length of notice: Granite School District intends to purchase these products for the next five years, thus this notification will be considered official notification for the subsequent five years through 2031
Anticipated expenditure: Approximately $65,000 annually