City of Lumberton
Request for Qualifications (RFQ) for
Grant Administration Services
The City of Lumberton has received a Community Development Block Grant - Neighborhood
Revitalization funding award in the amount of $3,500,000 by the North Carolina Department of
Commerce for the West Lumberton Floodgate. The project includes the construction of a floodgate at
VFW Road and the CSX Railroad Underpass (“Proposed Activity”) located near Interstate 95 (I-95) in the
vicinity of VFW Road, Cox Road, Hackett Street, and the CSX railroad crossing, within the City of
Lumberton (City), Robeson County, North Carolina. The proposed limits of disturbance consist of public
rights-of-way, Hackett Street, Cox Road, VFW Road, the CSX railroad line, and portions of five parcels,
including a 7.16-acre lot at VFW and Hackett Rd., Parcel Pin #938280300700; an 0.83-acre lot at 550
VFW Rd., Parcel Pin #938189443052; a 6.3-acre lot at 2400 Cox Rd., Parcel Pin #938179684407; a 6.34-
acre lot at 2460 Cox Rd., Parcel Pin #938179143700; and a 2.8-acre lot at 2306 W. 5th St., Parcel Pin
#938189201500. The proposed activity is anticipated to have a total cost of $10,878,186.00 and entails
construction of a permanent floodgate system and related drainage improvements to prevent future
flood occurrences from the Lumber River through a CSX railroad underpass beneath I-95 in an area of
Lumberton that has suffered devastation, primarily associated with hurricanes.
The City of Lumberton is soliciting Requests for Qualifications for grant administration services to
assist the city in the administration and management of this project in compliance with all
applicable requirements under the North Carolina CDBG-NR Program. The fee for grant
administration services will be paid with CDBG-NR funds. Submissions are due to the city no later
than 3:00pm Tuesday, January 27, 2026.
Scope of Services:
Grant administration services shall include, but are not limited to, standard tasks necessary for the
implementation of the project in conformance with the following CDBG compliance areas:
1. Citizen Participation Compliance.
2. Fair Housing Compliance.
3. Equal Employment and Procurement Compliance.
4. Section 3 Compliance.
5. Section 504 Compliance.
6. Maintain all Language Access Plan requirements.
7. Maintain Anti-Displacement and Relocation Assistance Plan.
8. Maintain Complaints and Grievance Procedures for Compliance Plans.
9. Labor Standards Compliance.
10. Completion of all required reports and documentation.
11. Assistance with Financial Reimbursements Forms; and
12. Setting up and managing official records.
The services will not include the disbursement or account of funds distributed by the City 's
financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG-NR
project.
RFQ Submission:
Requests for Qualifications shall be received by the City no later than 3:00pm Tuesday, January 27,
2026. Submissions shall be provided in electronic format and may either be mailed to City
of Lumberton, Attn: Brandon Love, 500 N. Cedar Street, Lumberton, NC 28358 or
respondents may provide a link to a file share site by email to blove@ci.lumberton.nc.us
Submissions provided to the City shall include at a minimum:
1. Individual or Firm Information: the consultant or firm's legal name, address, email, and
telephone number, the principal(s) of the firm and their experience and qualifications.
2. CDBG Grant Administration Experience: description of specialized experience and technical
competence of the staff to be assigned to the project with respect to CDBG grant
administration, description of prior experience, including any similar projects (in particular
those funded by CDBG), size of community, location, total construction cost, and name of
local official knowledgeable regarding the firm's performance. Include at least three
references.
3. Consultant I Firm Capability: description of firm's current work activities, capability of
carryingout all aspects of CDBG related activities, and firm's anticipated availability during
the term of the project.
4. Documentation of compliance with state and federal debarment/ eligibility requirements.
Qualifications Evaluation Criteria:
Proposals for grant administrative services will be evaluated by a Selection Committee. Proposals
will be considered on an equal competitive basis. The following criteria will be used in the evaluation
process:
1. General Qualifications, Competence and Reputation of Firm or Individual Consultant
2. Prior CDBG Infrastructure Grant Experience of Firm or Individual Consultant
3. Qualifications of Actively Involved Staff (assigned staff members of Firm or Consultant)
4. Ability to Address Local Needs
5. Availability
25 points
25 points
25 points
15 points
10 points
Upon completion of the review, the Committee will make its recommendation to the City Council
for approval.
Respondents may review the CDBG-NR application which includes a description of the project
including activities, budget, schedule, and other pertinent information by visiting the City offices
during regular office hours.
The City of Lumberton is an Equal Opportunity Employer and invites the submission of proposals
from small and minority and women-owned firms, historically underutilized businesses, and
certified/registered Section 3 businesses concerns.
This information is available in Spanish or any other language upon request. Please contact
Brandon Love at 910-671-3805 or at 500 North Cedar Street, Lumberton NC 28358 for
accommodations for this request.
Esta informacion esta disponible en Español o en cualquier otro idioma bajo peticion. Por favor,
pongaseen contacto con Brandon Love al 910-671-3805 o en 500 North Cedar Street, Lumberton,
NC 28358 de alojamiento para esta solicitud.
Date____D_e_c_e_m_b_e_r__1_0_, _2_0_2_5_____
Authorized Representative: __B__ra_n_d_o_n__L_o_v_e_, _D_e_p_u_t_y_C_i_ty__M_a_n_a_g_e_r_
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
