IFB 26036Z - 8,500 LB. GVWR Ford Transit T150 Medium Room Cargo Van

AD # 4/13 & 4/15 INVITATION FOR BID
IFB #26036Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
8,500 LB. GVWR FORD TRANSIT T150 MEDIUM ROOM CARGO VAN
For Further Information Contact: Date: April 13, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 10:00 A.M. local (Dayton OH) time on April 27, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a 8,500 LB. GVWR Ford
Transit T150 Medium Room Cargo Van - with firm pricing from May 1, 2026, to April 31, 2027, and one option to
renew at the City of Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26036Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Vendors are not required to quote on every line item. Purchase orders may be issued and/or amended throughout the year as required
by the various City divisions. Price quoted shall remain firm for the period of May 1, 2026 through April 31, 2027. At the City's
discretion, this agreement may be renewed for an additional 12-month period (May 1, 2027 through April 31, 2028) at identical rates,
terms, and conditions. Pricing shall apply only to the specific vehicle configuration, trim level, and model year identified in this bid. In
the event of a manufacturer model year change or MSRP adjustment during the term of the agreement, pricing may be adjusted only
to reflect documented manufacturer changes and must be supported by official OEM documentation. Any requested price increase
for renewal shall not exceed two percent (2%) of the original bid, unless otherwise approved in writing by the City. All requests for
renewal price increases must be accompanied by supporting documentation that clearly provides a detailed justification. The City
reserves the right to accept updated pricing, require confirmation of pricing continuity, or cancel the order without penalty if pricing
or specifications materially change. Failure to comply with these terms may result in bid rejection.
8,500 LB. GVWR FORD TRANSIT T150 MEDIUM ROOM CARGO VAN
(ORDER BANK OPTION)
(Per Specifications Attached)
1. 2 Each 8,500 LB. GVWR FORD TRANSIT T150 MEDIUM ROOM CARGO VAN
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ____________________
ORDER BANK PRICING TERMS
Price to remain firm for the period from May 1, 2026 through April 31, 2027
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
May 1, 2027 through April 31, 2028?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

IFB #26036Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
8,500 LB. GVWR FORD TRANSIT T150 MEDIUM ROOM CARGO VAN
(ON THE LOT - FAST TRACK OPTION)
(Per Specifications Attached)
2. 2 Each 8,500 LB. GVWR FORD TRANSIT T150 MEDIUM ROOM CARGO VAN
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ___________________
ON-THE-LOT PRICING TERMS
Price to remain firm for the period from May 1, 2026 through April 31, 2027
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
May 1, 2027 through April 31, 2028?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. ____________________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_________________________________________________
wise stated. (Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No.__________________

IFB #26036Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26036Z Part 1, IFB No.
26036Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB #26036Z - 8,500 LB. GVWR FORD TRANSIT T150 MEDIUM ROOM CARGO VAN
Time: Apr 27, 2026 10:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/73330238052?pwd=CS3ROeLAzQrx7Xo6bLRKaXawzvDdVY.1
Meeting ID: 733 3023 8052
Passcode: Myq4hB

IFB #26036Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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City of Dayton
Fleet Management
Specifications for 8,500 LB. GVWR Ford Transit T150 Medium Room Cargo Van
General Conditions & Instructions to Bidders
This section outlines the requirements, conditions, and procedures for bidding on fleet asset purchases for the City of
Dayton. Bidders must carefully review and comply with all provisions to ensure their bid is considered responsive.
Bidding Instructions
Bidders must provide new and unused equipment that meets the City of Dayton's design, construction, and operational
requirements as outlined in these specifications. Responses to all specification fields are required to avoid proposal
rejection. Failure to respond to any required fields may result in disqualification.
Bidders are responsible for supplying a complete unit with all standard features included in the manufacturer's latest
model in current production. All equipment must comply with all applicable Federal, State, and Local regulations,
including but not limited to design requirements, noise levels, brakes, lights, and safety standards.
The specifications listed in this document represent minimum requirements. If a manufacturer's standard equipment
does not fully comply with these requirements but can be modified to meet specifications, such modifications must be
clearly documented and submitted in writing with the bid. Unless otherwise stated, all equipment must be installed by
the Original Equipment Manufacturer (OEM).
Non-OEM installations require written approval from the City of Dayton and must be accompanied by supporting
literature submitted with the bid. The City of Dayton reserves the right to waive minor technicalities, reject any or all
bids, and accept the bid that is determined to be in the best interest of the City.
Bidding Restrictions
Bids will only be accepted from dealers located within the State of Ohio. Bidders must be direct employees of the
dealership submitting the bid. Third-party bids will not be considered.
All bidders must have the ability to enter orders directly into the manufacturer's order bank without any third-party
involvement. Proof of this capability, along with proof of dealership employment and location, must be included in the
bid submission.
The dealership's sales representative responsible for the bid must be present onsite during vehicle delivery. A hard
paper copy invoice must be provided at the time of delivery.
Warranty
Bidders must guarantee that all manufacturer warranty services will be honored at authorized and franchised dealer
service centers located within the State of Ohio. Warranty service must be available at one or more authorized service
locations reasonably accessible to the City of Dayton for the duration of the warranty period.
The bid must include detailed warranty service contact information, including the company name(s), service
location(s), and contact person(s). Failure to provide adequate warranty service availability or required documentation
may result in bid rejection.
Warranty acceptance is subject to the approval of the Fleet Manager and will be a key factor in determining the lowest
and best bid. A warranty certificate or card must be supplied with the vehicle at the time of delivery.

Delivery
The successful bidder coordinates the unit's transportation and insurance until delivery to the City of Dayton, Division
of Fleet Management at 1010 Ottawa Street, Dayton, Ohio 45402.
Time is of the essence. Delivery requirements shall be based on the method of vehicle acquisition. Vehicles available
from existing dealer inventory at the time of order ("on-the-lot" vehicles) must be delivered within ninety (90)
calendar days after receipt of a purchase order. Vehicles ordered through a manufacturer's order bank must be
delivered within one hundred twenty (120) to one hundred fifty (150) calendar days after receipt of a purchase
order, subject to manufacturer production schedules. Bidders must clearly identify in their bid whether vehicles are
offered as on-the-lot inventory or order bank units. Delivery time may be considered in bid evaluation and shall be a
contractual obligation. Extensions to delivery timelines may be considered only for documented manufacturer delays
beyond the bidder's control and must be approved in writing by the City. Failure to meet the applicable delivery
requirements may result in remedies as provided in the contract.
To ensure readiness for operation, all vehicles must be delivered with the fuel tank at least 14 full.
Exceptions & Alternative Equipment
Any deviations from these specifications must be fully documented and submitted in writing with the bid. The City of
Dayton reserves the right to accept or reject any alternative equipment if it is determined that the alternative is not in
the City's best interest.

CITY OF DAYTON
ELECTRONIC ELECTRICIAN SERVICE VAN SPECIFICATION
8,500 LB. GVWR Ford Transit T150 Medium Room Cargo Van, Long Wheelbase
PURPOSE OF SPECIFICATION
The purpose of this specification is to procure a full-size commercial Electronic Electrician service van for municipal fleet use.
These vehicles operate under regular commercial duty conditions and are equipped with shelving, tools, and related service
equipment.
The vehicle platform must support sustained performance, durability, and upfit compatibility suitable for long-term fleet
service.
This specification establishes minimum operational and performance requirements necessary to support Electronic Electrician
field operations.
An optional electrification alternative bid is allowed. Final award will be based on operational suitability and overall value to the
City.
1. TYPE
Specification:
New, current model year, 8,500 lb GVWR Ford Transit T150 Medium Roof, Long Cargo Van. Rear-wheel drive,
single rear wheel configuration, suitable for Electronic Electrician service upfit and ladder rack installation.
* Factory-built enclosed cargo van platform required
* Cutaway chassis and pickup-based platforms are not acceptable
Make and Model of Unit Bid: __________________________
Bidder Description of TYPE:
Comply: Yes No
If No, state exception:

2. GVWR
* Minimum GVWR: 8,500 lbs
* Minimum Payload Capacity: 3,100 lbs
GVWR of Unit Bid: __________________________
Payload Capacity of Unit Bid: __________________
Bidder Description of GVWR:
Comply: Yes No
If No, state exception:
3. WHEELBASE & DIMENSIONS
* Wheelbase: 148 inches
* Exterior Length: 219.9 inches
* Cargo Volume: 400.5 cu. ft.
Wheelbase of Unit Bid: ________________________
Exterior Length of Unit Bid: ____________________
Cargo Volume of Unit Bid: ______________________
Bidder Description:

Comply: Yes No
If No, state exception:
4. POWERTRAIN, COOLING, AND PERFORMANCE
* Gasoline engine suitable for continuous commercial duty
* Minimum: 3.5L V6, 275 HP, 260 ft-lbs (naturally aspirated)
* Heavy-duty cooling system capable of idle operation at 120 degreesF ambient with A/C on
* Thermostatic clutch fan
* Engine oil cooler
* Vehicle must be capable of maintaining posted highway speeds while operating at full rated GVWR without
excessive downshifting, overheating, or performance degradation.
Engine of Unit Bid: __________________________
Transmission of Unit Bid: _____________________
Bidder Description:
Comply: Yes No
If No, state exception: