RFI IT-2025-09 RFI - Legal Artificial Intelligence (AI) Solution
| Location: | Alberta |
|---|---|
| Posted: | Jul 14, 2025 |
| Due: | Aug 18, 2025 |
| Agency: | Government of Alberta |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | AB-2025-04806 |
| Publication URL: | To access bid details, please log in. |
Informational Request
Open
Town of Strathmore
RFI Date: July 14, 2025
RFI Title: RFI IT-2025-09 RFI - Legal Artificial Intelligence (AI) Solution
Please review the attached document and submit your proposal to the address noted below by the closing deadline of 2:00 PM (as recorded by the receiver) on August 18, 2025 This Request for Information (RFI) is issued by the Town to gather general information about products and services currently available in the marketplace. No commitment exists under this RFI, and no award will be granted. This opportunity is published solely for the purpose of collecting market information on existing products and services, which will help the Town decide its best course of action. This RFI may also assist the Town in gathering information in support of a potential subsequent Request for Proposal (RFP) document. A high-level overview of the scope of work has been provided to the proponents so they can offer the Town more detailed information about their products and services.
1. Received by the date and time specified above; and
2. Received at the email address specified below; and
3. Email subject includes RFI Title with attachment in pdf format using appendix A – RFI Submittal Form
Site Meeting Details: “No Meeting Required”
Deadline for Questions: Must be received in writing (email) prior to 2:00 PM MT on July 28, 2025
Town of Strathmore is a growing, vibrant, welcoming community that is recognized as a regional hub for business and recreation. Continued investment in recreation facilities, parks, projects, commercial revitalization, and community programming provides an exceptional quality of life for our residents, visitors, and staff. We’re a close-knit community just outside of Calgary, where you can enjoy the best of both small-town living and big-city amenities. The Town is seeking information from qualified vendors for a Legal Artificial Intelligence (AI) Solution that can support and modernize our internal legal services. This initiative aligns with our strategic goals of improving operational efficiency, reducing legal and financial risk, and enhancing workflow through automation and intelligent technologies. This RFI is intended to gather details on solution capabilities, particularly in the areas of Canadian law, municipal bylaws, policy development, legal administration, research, contract management, and data security. This Request for Information (RFI) is issued by the Town to gather general information about products and services currently available in the marketplace. No commitment exists under this RFI, and no award will be granted. This opportunity is published solely for the purpose of collecting market information on existing products and services, which will help the Town decide its best course of action. This RFI may also assist the Town in gathering information in support of a potential subsequent Request for Proposal (RFP) document. A high-level overview of the scope of work has been provided to the proponents so they can offer the Town more detailed information about their products and services.
The Town is seeking information from qualified vendors of Legal Artificial Intelligence (AI) solutions that can support and modernize our internal legal services. This initiative aligns with our strategic goals of improving operational efficiency, reducing legal and financial risk, and enhancing workflow through automation and intelligent technologies.
Currently, our legal and legislative operations rely on common office tools - Microsoft 365, Microsoft Teams, Microsoft Office (Word, Excel, PowerPoint), and records management system M-Files. Council meeting agendas and related documentation are managed through iCompass' agenda and meeting management software and records management system M-Files.
The legal services team consists of two members. Internal stakeholders for legal services include the senior leadership team, department managers, facility operations, recreation operations, safety and compliance, and human resources. External partners include legal counsel, insurance claims adjusters, underwriters, and other service providers.
The legislative services team consists of three members. Internal stakeholders for legislative services include senior leadership team, and department managers. Other stakeholders include the Mayor and Town Council, along with intergovernmental partners.
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Appendix A: RFI Submittal Form
Proposals must be submitted to email: itproject-RFP-submittal@strathmore.ca
Email subject includes RFI Title with attachment in pdf format only
Company Name: ________________________________________________________
Company Address: ______________________________________________________
Company Website: ______________________________________________________
Phone: _(_____)______________ E-mail: ____________________________
Hours of operation: ______________________________________________________
Executive summary and relevant product specification attached? ☐ Yes ☐ No
Has the information below been filled in? ☐ Yes ☐ No
Scope Key business process to be supported (not limited to) Meet requirements? Pricing Model
Annual, per year
2.1.1 Canadian Legal Frameworks AI model trained in Canadian legal frameworks, and verified by Canadian legal professionals. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$
2.1.2 Case Intake and Triage Intake of legal requests from internal departments, assignment of priority, and tracking of progress. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.3 Contract Review and Redlining Reviewing municipal agreements such as service contracts, NDAs, and MOUs, with redline commenting, and approvals. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.4 Document Drafting Preparing legal correspondence, internal memos, agreements, bylaws, policies and briefing reports ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.5 Bylaws and Policy Development Researching, co-editing, reviewing, and maintaining municipal bylaws and internal policies to ensure legal alignment with legislative requirements. This includes facilitating cross-departmental input, legal review, and council approval workflows. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.6 Legal Clause and Template Library
Maintaining a centralized library of standardized legal clauses and templates to facilitate consistency, accuracy, and efficiency in drafting and reviewing agreements. Clauses and templates can be modified by users based on business needs. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.7 Claims and Litigation Support Coordinating documentation and communications for insurance claims, legal disputes, and incident reports. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.8 Agenda and Briefing Note Preparation Creating materials for council or leadership meetings, including legal briefing notes and presentation decks. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.9 Review and Legal Compliance Tracking Reviewing internal policies for legal compliance and tracking regulatory changes. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.10 Collaboration with Legal Stakeholders Facilitating real-time commenting and editing of documents with internal and external legal stakeholders to streamline reviews and approvals. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.11 Contract and Case Register Maintenance Maintaining a centralized list of active cases and contracts with timelines, renewal dates, parties and risk notes. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.12 Service Delivery KPI Monitoring and Resource Forecasting
Tracking performance metrics (e.g., turnaround times, workload volumes) and forecasting resource needs to ensure timely and efficient delivery of legal services. ☐ Yes ☐ No ☐ Per Site
☐ Per User
$ 2.1.13 Privacy
Comply with applicable privacy and access legislation, including Alberta’s Protection of Privacy Act (POPA), the Access to Information Act (ATIA), and privacy impact assessment (PIA). ☐ Yes ☐ No
2.1.14 Compliance Solutions must certify under industry security standards such as ISO/IEC 27001 and SOC 2, or demonstrate compatibility with equivalent frameworks. ☐ Yes ☐ No 2.1.15 Security Assurance The solution provider shall maintain a valid cybersecurity insurance policy that includes specific provisions for client data breaches and incident support. ☐ Yes ☐ No
Additional space for extra information
APC Reference #
AB-2025-04806
Category
Goods
Posting Date • Time
Jul 14, 2025 • 9:26 am (MT)
Closing Date • Time
Aug 18, 2025 • 2:00:00 pm (MT)
Region(s) of Delivery
Alberta, Strathmore
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Government of Alberta
Bid Due: 6/17/2026
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