Renovation of Lakeside III Second Floor, RFQ 696007
| Location: | Virginia |
|---|---|
| Posted: | Apr 13, 2026 |
| Due: | May 12, 2026 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 696007 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 696007
|
| Bid Title: |
Renovation of Lakeside III Second Floor, RFQ 696007
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
County of Loudoun, Virginia
INVITATION FOR BID
RENOVATION OF LAKESIDE III SECOND FLOOR
ACCEPTANCE DATE: Prior to 4:00 p.m., May 12, 2026, Local “Atomic” Time
IFB NUMBER:
RFQ 696007
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.,
1st Floor, Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
PLEASE NOTE:
A. Bid Forms. Bid forms may be downloaded from the County’s web site:
www.loudoun.gov/procurement.
B. Pre-Bid Conference. An Optional Pre-bid Conference will be held virtually using
Microsoft Teams on April 21, 2026 at 9:00 a.m. with the purpose of discussing the
Contract concept, Contract Documents, and minimum qualifications required for
Bidders, and to provide a high-level overview of the supplier registration process and
online submission of bids through iSupplier.
Join:
https://teams.microsoft.com/meet/25140953354308?p=Zr8F
zAb8Kh3IpmsNY5
Meeting ID: 251 409 533 543 08
Passcode: pj6mQ3gb
Need help? | System reference
Dial in by phone
+1 757-600-4923,,559385497# United States, Norfolk
Find a local number
Phone conference ID: 559 385 497#
C. Site Inspection. Instructions to participate in a site inspection (if provided) can be
found in Section 22, Instruction to Bidders, Paragraph 22.5. Please read this
section carefully as there may be specific dates established to register for the site
inspection.
IFB RFQ 696007
Renovation of Lakeside III Second Floor
Page 1 of 34
The Terms and Conditions contained in this Invitation for Bid and in the County-
Contractor Agreement (Attachment 1) are not negotiable.
Requests for information related to this Invitation for Bid should be directed to:
Kristy Varda, NIGP-CPP, CPPO, CPPB, Assoc. DBIA, CJP Assoc.
Contracting Officer
(571) 627-7441
Kristy.varda@loudoun.gov
This document can be downloaded from our web site: www.loudoun.gov/procurement
Issue Date: April 13, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE.
IFB RFQ 696007
Renovation of Lakeside III Second Floor
Page 2 of 34
INVITATION FOR BID
RENOVATION OF LAKESIDE III SECOND FLOOR
SECTION/TITLE
PAGE
1.0 PURPOSE........................................................................................................................... 4
2.0 COMPETITION INTENDED ................................................................................................ 5
3.0 PREVAILING WAGE RATES ............................................................................................. 5
4.0 BIDDER MINIMUM QUALIFICATIONS............................................................................... 6
5.0 SPECIFICATIONS .............................................................................................................. 9
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT ................................... 9
7.0 DISCREPANCIES ............................................................................................................... 9
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT .......... 9
9.0 PAYMENT OF TAXES ........................................................................................................ 9
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE ............................... 9
11.0 ETHICS IN PUBLIC CONTRACTING ............................................................................... 10
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED.......................... 10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ..................................... 11
14.0 DRUG-FREE WORKPLACE ............................................................................................. 11
15.0 FAITH-BASED ORGANIZATIONS ................................................................................... 11
16.0 EXEMPTION FROM TAXES ............................................................................................. 11
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.................... 12
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS 13
19.0 CONSTRUCTION CONTRACT RETAINAGES................................................................. 13
20.0 ESCROW ACCOUNT FOR RETAINED FUNDS ............................................................... 13
21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ................................................... 13
22.0 INSTRUCTIONS TO BIDDERS......................................................................................... 14
23.0 PRICING PAGE ....................................................................................................... 24
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
County-Contractor Agreement (contained herein)
General Conditions of the Construction Contract
Prevailing Wage Rates – LOUD-26-0009
Project Plans and Specifications
Authorized By:/s/ Kristy Varda, NIGP-CPP, CPPO, CPPB, Assoc. DBIA, CJP Assoc. Date: 4/13/26
IFB RFQ 696007
Renovation of Lakeside III Second Floor
Page 3 of 34
RENOVATION OF LAKESIDE III SECOND FLOOR
1.0 PURPOSE
1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia
(the “County”) to obtain the services of a qualified General Contractor to
perform interior renovations at the existing County-owned facility located at
21355 Ridgetop Circle, Dulles, Virginia 20166 (hereinafter referred to as the
“Project”).
The Project includes selective demolition and interior renovation of
approximately 9,281 gross square feet on the Second Floor of the existing
four-story building. The Work will provide a new customer service help desk,
two (2) conference rooms, a break room, technical workbench room, a
security room, and a combination of private offices and open office areas to
support current and future operational needs of the County’s Department of
Information Technology (DIT).
The overall scope of work is to be permitted and constructed under a single
permit. The area of work is currently vacant and has been cleared of all
furniture and debris. Occupancy of the construction area shall not be
permitted until all Work is complete and all required inspections have been
successfully passed and approved by the authority having jurisdiction.
The selected General Contractor shall be responsible for maintaining a safe,
secure, and controlled work environment for County staff, adjacent tenants
and the public throughout the duration of construction. The Contractor shall
comply with all applicable federal, state, and local laws, ordinances, and
regulations, including those governing work hours, noise, and site operations.
Coordination with County representatives shall be required to minimize
disruption to operations and to support the successful execution of the project.
1.2 The County Construction Contract resulting from this IFB requires the
payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.
1.3 The County will require the Contractor awarded this Project to use Trimble
Unity Construct (Trimble) Construction Program Management Software.
The County will provide software licenses for the Contractor’s use and will
provide training for the Contractor to ensure proficiency as recommended
by Trimble. The license and training will be provided to the Contractor at no
cost and prior to the issuance of Notice to Proceed. Further training due to
a lack of proficiency will be the responsibility of the Contractor.
The Trimble Construction Program Management Software will be used for
all project management documentation and correspondence, including but
not limited to: Requests for Information, submittals, meeting minutes, pay
applications, proposed change orders, approved change orders, and close-
out documentation.
IFB RFQ 696007
Renovation of Lakeside III Second Floor
Page 4 of 34
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.
any entity submitting a bid in response to this IFB) responsibility to advise the
Purchasing Agent in writing if any language, requirement, specification, etc., or any
combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent
not later than fifteen (15) days prior to the date set for bids to close.
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing work on the County Construction
Contract resulting from this IFB shall be at a rate equal to or greater than to the
prevailing wage rate identified in Attachment 3 to this IFB.
3.1 The General Contractor awarded a County Construction Contract as a
result of this IFB, and any subcontractors hired by the General Contractor
to perform Work on the County Construction Contract resulting from this
IFB, shall pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to
perform Work in connection with the resulting County Construction Contract
at or greater than the prevailing wage rate identified in this IFB.
3.2 Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight percent accruing from
the date the wages were due; and (ii) shall be disqualified from bidding on
public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this Section
is guilty of a Class I misdemeanor.
3.3 After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath to the
Commissioner of Labor and Industry the pay scale for each craft or trade
employed on the Project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
contract. This certification shall, for each craft or trade employed on the
Project, specify the total hourly amount to be paid to employees, including
wages and applicable fringe benefits, provide an itemization of the amount
paid in wages and each applicable benefit, and list the names and
addresses of any third-party fund, plan or program to which benefit
payments will be made on behalf of employees. The certification shall be
sent to the Commissioner of Labor and Industry for each pay period for the
duration of the Project.
3.4 The General Contractor awarded a County Construction Contract as a
result of this IFB, shall keep, maintain, and preserve (i) records relating to
IFB RFQ 696007
Renovation of Lakeside III Second Floor
Page 5 of 34
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