BHRS North County Facility Remodel

N C
OTICE TO ONTRACTORS,
P
ROPOSAL,
A
GREEMENT, &
S P
PECIAL ROVISIONS
FOR CONSTRUCTION ON
BHRS NORTH COUNTY FACILITY REMODEL
IN MERCED COUNTY, CALIFORNIA.
Department of Public Works
Phone: (209) 385-7601
Contact Person: Lindsey Johnson, Assistant Director of Public Works
Nathan Bray, P.E.
Public Works Director / Road Commissioner
Proposals shall be delivered to Merced, California
at or before 2:00 PM Standard Pacific Time on Thursday, April 30th,
2026 at the office of the Public Works Director,
345 W. 7th Street
Merced, CA 95341

LICENSEES RESPONSIBLE FOR SPECIFICATIONS
Contract documents prepared by or under the direction of the following
registered persons:
Public Works Director (Front end specifications)
Nathan Bray, P.E.
Department of Public Works
345 W. 7th Street
Merced, CA 95341
(209) 385-7601
Architect
Jamie Hickman
Teter, Inc.
7535 North Palm Ave. Suite 201
Fresno, CA 93711
(559) 437-0887
Structural Engineer of Record
Michael Showerman
Axiom Structural Design, Inc.
167 S. Thor St.
Turlock, CA 95380
(209) 484-8604
Civil Engineer
Corey Walker
Northstar Engineering Group, Inc.
620 12th St.
Modesto, CA 95354
209-534-3525
ii

Landscape Architect
David Bigler
David Bigler Associates
516 W. Shaw. Ave, Suite 101
Fresno, CA 93704
(559) 276-9495
Mechanical Engineer of Record
Steven Jones
Teter, Inc.
7535 North Palm Ave. Suite 201
Fresno, CA 93711
(559) 437-0887
Electrical Engineer of Record
Bryan Glass
Teter, Inc.
7535 North Palm Ave. Suite 201
Fresno, CA 93711
(209) 437-0887
ii

TABLE OF CONTENTS
LICENSEES RESPONSIBLE FOR SPECIFICATIONS ........................................ i
TABLE OF CONTENTS ........................................................................................ iii
NOTICE TO CONTRACTORS ............................................................................... 1
PROPOSAL ........................................................................................................... 4
PROPOSAL SUBMITTAL CHECKLIST .............................................................. 5
BIDDER'S FORM ................................................................................................ 6
AFFIDAVIT ........................................................................................................ 12
INFORMATION REQUIRED OF BIDDER ........................................................ 13
BIDDER'S BOND .............................................................................................. 15
IRAN CONTRACTING ACT CERTIFICATION ................................................... 2
AGREEMENT ..................................................................................................... 3
SPECIAL PROVISIONS ........................................................................................ 4
SECTION 1 SPECIFICATIONS AND PLANS ..................................................... 4
1.01 CONTRACT DOCUMENTS ................................................................... 4
1.02 CONTRACTOR'S RESPONSIBILITY.................................................... 5
1.03 COMPLETENESS AND ACCURACY OF PLANS AND
SPECIFICATIONS ........................................................................................... 5
SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS ................... 5
2.01 GENERAL .............................................................................................. 6
2.02 EXISTING UTILITIES, FACILITIES, AND SITE CONDITIONS ............. 6
2.03 ESCROW BID DOCUMENTS - NOT USED ......................................... 8
SECTION 3 AWARD AND EXECUTION OF CONTRACT ............................ 11
3.01 GENERAL ............................................................................................ 11
SECTION 4 BEGINNING OF WORK, TIME OF COMPLETION AND DELAY
DAMAGES 12
4.01 NOTICE TO PROCEED ...................................................................... 12
4.02 PRE-CONSTRUCTION MEETING ...................................................... 12
4.03 COPIES OF CONTRACT DOCUMENTS ............................................ 13
4.04 STAGING OF MATERIALS AND EQUIPMENT .................................. 13
4.05 SUBSTANTIAL COMPLETION ........................................................... 13
4.06 FINAL COMPLETION .......................................................................... 13
SECTION 5 GENERAL .................................................................................. 14
5.01 NOT USED .......................................................................................... 14
5.02 BUSINESS LICENSE .......................................................................... 14
5.03 PROGRESS SCHEDULE .................................................................... 14
5.04 PUBLIC COMMUNICATIONS ............................................................. 14
iii
iv

5.05 PERMITS ............................................................................................. 15
5.06 SUBMITTALS ...................................................................................... 15
5.07 CHANGE ORDER PROCEDURES ..................................................... 19
5.08 NOTICE OF POTENTIAL CLAIM ........................................................ 19
5.09 LABOR NONDISCRIMINATION .......................................................... 19
5.10 PREVAILING WAGE ........................................................................... 20
5.11 SUBCONTRACTING ........................................................................... 20
5.12 PAYMENTS ......................................................................................... 21
5.13 GUARANTY ......................................................................................... 21
5.14 PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS ........... 21
5.15 PROMPT PAYMENT OF FUNDS WITHHELD TO
SUBCONTRACTORS .................................................................................... 22
5.16 ORDER OF WORK .............................................................................. 22
5.17 PUBLIC SAFETY ................................................................................. 22
5.18 REMOVAL OF ASBESTOS AND HAZARDOUS SUBSTANCES ....... 23
5.19 WORKING HOURS ............................................................................. 24
5.20 SOUND CONTROL REQUIREMENTS ............................................... 25
5.21 NOT USED .......................................................................................... 25
5.22 NOT USED .......................................................................................... 25
5.23 PRESERVATION OF PROPERTY ...................................................... 25
5.24 PRESERVATION OF EXISTING MONUMENTS ................................ 26
5.25 DUST CONTROL ................................................................................ 27
5.26 NOT USED .......................................................................................... 27
5.27 NOT USED .......................................................................................... 27
5.28 TEMPORARY CONSTRUCTION POWER ......................................... 27
5.29 SALVAGE MATERIALS....................................................................... 27
5.30 TESTING ............................................................................................. 27
5.31 AS-BUILTS .......................................................................................... 28
SECTION 6 NOT USED ................................................................................ 28
SECTION 7 NOT USED ................................................................................ 28
SECTION 8 MATERIALS .............................................................................. 28
8.01 NOT USED .......................................................................................... 28
SECTION 9 DESCRIPTION OF WORK ........................................................ 28
SECTION 10 CONSTRUCTION DETAILS .................................................... 28
iv

NOTICE TO CONTRACTORS
BHRS NORTH COUNTY FACILITY REMODEL
Sealed proposals will be received by the Public Works Director of the County of Merced,
345 W. 7th Street, Merced, CA 95341, until 2:00 PM Pacific Daylight Time on Thursday, April
30, 2026, in accordance with and as described and provided in the plans, specifications and
the proposed form of contract therefore, all of which are on file in the office of the Department
of Public Works, and to which special reference is hereby made. In general, the project will
consist of the renovation of an existing building including but not limited to two additions, site
work, accessibility compliance, new mechanical, plumbing and fire sprinkler system.
No verbal, telegraphic, electronic mail, facsimile, or telephone Proposals shall be
considered.
Proposals are required to be complete and for the entire work, materials and improvements
unless the contrary is indicated in the specifications.
The DBE Goal is Zero, however the use of DBE firms is encouraged.
A Mandatory Pre-Bid Walk will be scheduled for April, 7th, 2026 at 10:00 a.m., at 7099
California St., Winton, CA 95388. Bids received from firms that did not attend the mandatory
Pre-Bid Walk will be deemed non-responsive.
In accordance with the provisions of California Business and Professions Code, Section
7028, Contractor shall possess one of the following Contractor license(s) at the time of bid
and for the duration of the contract:
B-General Building Contractor
Failure to possess a specified license shall render the Bid as non-responsive, shall act as a
bar to award of the contract to any Bidder not possessing said license(s) at the time of Bid
opening and shall result in the forfeiture of the security of said Bidder. Furthermore, any
Bidder or Contractor not so licensed shall be subject to all legal penalties imposed by law,
including, but not limited to, any appropriate disciplinary action by the Contractor's License
Board.
The engineer bonding estimate for this project is $14,000,000.00
Each proposal must be accompanied by cash, cashier's check, or check certified by a
responsible bank, or by a bid bond, the proposed form of which is on file in the office of the
Public Works Director of said County and to which special reference is hereby made, in a
sum not less than ten percent (10%) of the total amount bid, payable to the County of Merced
as liquidated damages in the case the bidder is awarded the contract and fails within ten
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(10) days after the date of mailing to him by the Public Works Director of a notice of award
of the contract and that the contract is ready for signature to execute the above-mentioned
written contract and file with the Public Works Director satisfactory insurance certificates as
required by the terms of said contract and satisfactory bonds as required by law for the
faithful performance of said contract and for the protection of material, men and laborers.
Special reference is hereby made to Sections 5100, et. seq., of the Public Contract Code of
the State of California and to the proposed forms for said bonds now on file in the office of
the Public Works Director for further particulars regarding bonds.
Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the County
of Merced in which the work is to be done have been determined by the Director of the
California Department of Industrial Relations. These wages are set forth in the General
Prevailing Wage Rates for this project, available at 345 W 7th Street, Merced, CA 95341 and
available from the California Department of Industrial Relations' Internet web site at
http://www.dir.ca.gov/DLSR/PWD.
Bidders' attention is directed to the insurance requirements in the contract. It is highly
recommended that bidders confer with their respective insurance carriers or brokers to
determine in advance of bid submission the availability of insurance certificates and
endorsements prescribed and provided herein. If an apparent low bidder fails to comply
strictly with the insurance requirements, that bidder may be disqualified from award of the
contract.
No proposal will be considered unless made on forms furnished by the Public Works Director
of said County at his office of said County. Each proposal must be sealed, and the envelope
containing the same must be addressed to the Public Works Director of the County of
Merced and must be plainly marked. Each proposal shall clearly identify the bidders name
and address on the sealed envelope.
Each bid shall separately state in figures the price offered for the approximate quantity of
each item set forth and shall also state in words and figures the total contract price.
Quantities set forth in the proposal form and in the specifications are approximate only, being
given as a basis for comparison of bids, and the County of Merced does not expressly or
impliedly agree that the actual amount of work or materials will correspond therewith, but
reserves the right to increase or decrease the amount of any class or portion of the work or
materials as may be deemed necessary by the Public Works Director.
Proposals may not be withdrawn for a period of ninety (90) days after the time fixed for
opening of proposals. The Public Works Director and the Board of Supervisors of the County
of Merced reserve the right to reject any and all proposals or any part thereof and to waive
any errors or informalities in any proposals and to set and act as sole judge of the merit and
qualifications of the equipment, supplies or services offered.
At the request and expense of Contractor, pursuant to Division 2, Part 5, Section 22300, et
seq., of the Public Contracts Code, securities equivalent to any funds withheld as retention
from progress payments made under this contract may be deposited with the County of
Merced or with a State or Federally chartered bank as escrow agent, who shall pay such
moneys to Contractor upon completion of the contract.
Copies of the Contract Documents, including Notice to Bidders, Bid Proposal forms, Plans and
2

Specifications, are available to download online and for review at the Office of the Public Works Director,
345 W. 7th Street, Merced, CA 95341 (209) 385-7601. Submit bidder inquiries no later than close of
business at 5:00 P.M. five working days before bid opening in writing via email to:
Spenser Ivancich
Construction Project Manager
Spenser.Ivancich@countyofmerced.com
The U.S. Department of Transportation (DOT) provides a toll-free "hotline" service to report
bid rigging activities. Bid rigging activities can be reported Mondays through Fridays,
between 8:00 a.m. and 5:00 p.m., Eastern Time, Telephone No. 1-800-424-9071. Anyone
with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should
use the "hotline" to report these activities. The "hotline" is part of the DOT's continuing effort
to identify and investigate highway construction contract fraud and is operated under the
direction of the DOT Inspector General. All information will be treated confidentially and
caller anonymity will be respected.
No contractor or subcontractor may be listed on a bid proposal for a public works project
unless registered with the Department of Industrial Relations pursuant to Labor Code section
1725.5. No contractor or subcontractor may be awarded a contract for public work unless
registered with the Department of Industrial Relations pursuant to Labor Code section
1725.5.
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations. The contractors and subcontractors must furnish electronic certified
payroll records to the Labor Commissioner.
The contractor shall post job site notices prescribed by regulation. (See 8 Calif. Code Reg.
16451(d) for the notice that previously was required for projects monitored by the CMU.)
DATED: COUNTY OF MERCED
By:
Lindsey Johnson
Assistant Public Works Director
3

PROPOSAL
BHRS NORTH COUNTY FACILITY REMODEL
County of Merced, California
DATED:
To: The Honorable Board of Supervisors of the County of Merced, California:
NAME OF BIDDER:
BUSINESS ADDRESS:
PLACE OF RESIDENCE:
Bids are to be submitted for the entire work. The amount of the bid for comparison
purposes will be the total of all items. In the case of a discrepancy between the sum
of the item totals and the total base bid, the sum of the item total shall govern. The
bidder shall set forth for each unit basis item of work a unit price and a total for the
item, and for each lump sum item a total for the item, all in clearly legible figures in
the respective spaces provided for that purpose.
In the case of unit basis items, the amount set forth under the "Item Total" column
shall be the product of the unit price bid and the estimated quantity for the item. In
case of discrepancy between the unit price and the total set forth for a unit basis item,
the unit price shall prevail except as provided in (a) or (b), as follows:
(a) If the amount set forth as unit price is unreadable or otherwise unclear, or is
omitted, or is the same as the amount as the entry in the item total column, then the
amount set forth in the item total column for the item shall prevail and shall be divided
by the estimated quantity for the item and the price thus obtained shall be the unit
price;
(b) (Decimal Errors) If the product of the entered unit price and the estimated
quantity is exactly off by a factor of ten, one hundred, etc., or one-tenth, or one-
hundredth, etc. from the entered total, the discrepancy will be resolved by using the
entered unit price or item total, whichever most closely approximates percentage
wise the unit price or item total in the Department's Final Estimate of cost.
4

PROPOSAL SUBMITTAL CHECKLIST
The bidder shall provide a complete proposal in a sealed envelope before 2:00 PM
Pacific Standard Time on Thursday, April 30, 2026 at the address shown on the cover
sheet of these specifications. FAILURE TO PROVIDE ALL THE REQUIRED
DOCUMENTS LISTED IN THE TABLE BELOW MAY CAUSE THE PROPOSAL TO
BE CONSIDERED NON-RESPONSIVE.
Complete Proposal Page No.
PROPOSAL AND BIDDING FORM .................................................... 5-11
AFFIDAVIT ............................................................................................ 12
INFORMATION REQUIRED OF BIDDER ........................................ 13-14
BIDDER'S BOND .............................................................................. 15-16
LIST OF SUBCONTRACTORS ........................................................ 17-18
IRAN CONTRACTING ACT CERTIFICATION ...................................... 19
In accordance with the annexed Notice to Contractors, the undersigned, as bidder,
declares that he has carefully examined the location of the proposed work, the plans,
specifications and technical requirements therefor, and the proposed forms of
contract and bonds mentioned or referred to in said Notice and on file in the Office of
the Public Works Director of the County of Merced, together with the prevailing rate
of per diem wages for each craft or type of workmen needed to execute said contract;
and he proposes and agrees that if this proposal is accepted, he will furnish all labor,
materials, equipment, plant transportation, service, sales taxes, permit fees and other
costs necessary to complete the construction in strict conformity to the plans and
specifications and he will enter into a written contract with the County of Merced in
the form of contract on file in the Office of the Public Works Director for such
purposes, and that he will execute and/or provide all bonds and insurance certificates
required by law and/or by said contract and/or mentioned in said Notice to
Contractors all in accordance with and subject to all applicable laws, and that he will
take in full payment therefor the following unit prices, to wit:
5