Landscape Median Sustainability Conversion
| Location: | Washington |
|---|---|
| Posted: | Jun 2, 2026 |
| Due: | Jun 18, 2026 |
| Agency: | City of Redmond |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | IFB 10907-26 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
IFB 10907-26
|
| Bid Title: |
Landscape Median Sustainability Conversion
|
| Category: | Bidding & Contracting Opportunities |
| Status: | Open |
|
Attachment Preview
City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
IFB 10907-26
Invitation For Bid
Landscape Median Sustainability Conversion
The City is soliciting bids from licensed contractors to provide the installation of new landscape
and site irrigation system along two major roadways within the City.
Posting Date: June 1, 2026
Questions Due Date: June 12, 2026
Bids Due: June 18, 2026, at 1:00PM (PST)
The City of Redmond, Washington requests interested parties to submit sealed bids for the above
referenced Invitation For Bid (IFB).
Background
The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its
strong technology business sector. The City encompasses an area of over 17 square miles and is located
less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,
Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Today, the City has
about 77,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000
jobs. The City is interested in contracting with qualified firms to provide installation of new landscape and
site irrigation systems at select medians and right of ways along, Avondale Road, Includes all medians
between SR 520 & NE 51st St. (Qty 6) and West Lake Sammamish Parkway (WLSP), Includes all medians
between Union Hill Road & NE 95th St. (Qty 8), as well as after planting has completed in September
provide one (1) year of landscape maintenance at these sites.
Scope of Work
The project specifications include general planning, removal and replacement of existing ground cover and
site irrigation for a complete project constructed under a single prime contractor. The awarded contractor
shall provide all permits, materials, equipment, supervision and labor. The contractor shall provide the
standard labor warranty for installation of project components. Complete Scope of Work is included as
Attachment A.
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This work is subject to the prevailing wage requirements of the State of Washington. Contractor is required
to follow all applicable OSHA safety standards for this type of work.
The Site Plans / Maps are included as Attachment B, only the necessary areas are included, work areas are
highlighted in pink
The City may reduce the number of locations based on the available budget.
The City intends to award this work to one contractor.
Subcontractors: Upon award, the selected Contractor shall provide the names of all subcontractors with
whom the Contractor will directly subcontract for performance of the work and the projected value of that
work, subject to the provisions of the contract and RCW 39.06.020. The Contractor shall not substitute a listed
subcontractor without written permission of the City. If a listed subcontractor is unable to comply with any
requirements of the contract, the Contractor may be required to replace the subcontractor with an acceptable
subcontractor.
Notice regarding site visits:
If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private
property.
Equipment and supplies:
Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform
these services.
Working site conditions:
Allowable working hours shall typically be 9am-3pm. Hours beyond this shall be coordinated with Adnan
Shabir at 425-556-2776.
Right-of-Way Permit:
The Contractor will need to apply for a no-cost Right-of-Way Use permit from the City of Redmond, which
includes the review and approval of traffic control plans prepared by the Contractor. The Contractor should
assume that they will be able to work in the street between the hours of 9 AM and 3:30 PM on weekdays.
Depending on the street and the volume of traffic, the City may allow the Contractor to work outside of
these hours during the course of the project.
Any other permits, if necessary, are the responsibility of the Contractor. City shall assist in timely issuance of
permits, and permit fees will be waived by the City.
IFB 10907-26 – Landscape Median Sustainability Conversion
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Traffic Plan Requirements:
Any Contractor having employees working on or near a street shall comply with City of Redmond and
Washington State regulations pertaining to safety equipment, warning signs, and traffic control. A City right-
of-way permit is required before work can proceed. General traffic control plans must be submitted before
a permit will be issued. Any work that requires a lane closure or work differing from the standard traffic
control plans will require a site-specific traffic control plan. This plan must be submitted and approved prior
to proceeding with work. All employees involved with flagging or placing traffic-directing devices in the
roadway shall possess a valid Washington State Flagging Card. Employees working on or near a street must
wear an approved safety vest. Eye and hearing protection is required during the operation of all power
equipment. Employees performing any overhead maintenance must wear an approved safety helmet.
Failure to comply with proper safety procedures may result in contract cancellation.
The selected Contractor shall give 24 hours’ notice to the City right-of-way division and Tricia Thomson in
advance of planned work. Work shall not commence until this notice has been received. This is for
inspection purposes and for coordination with other construction happening within the City.
The Contractor is responsible for requesting utility locates prior to installation of any foundations or other
subsurface items.
Traffic Control
The selected Contractor is responsible for Traffic Control costs. These include, but are not limited to, all
costs for traffic control labor including installation and removal of all traffic control devices, flaggers, and
spotters; all equipment, materials, and purchases of signs, traffic control devices (cones, barrels,
barricades); and preparation and revision of temporary traffic control plans, and incidentals necessary to
complete work.
Contractors are required to submit a Traffic Control Plan prior to work, to Adnan Shabir for review and
approval. All traffic control plans must conform to the standards set forth by the MUTCD (Manual on
Uniform Traffic Control Devices) from the Federal Highway Administration. This manual is available online at
the following website: http://mutcd.fhwa.dot.gov/. Traffic Control must also abide by City Specifications,
which can be obtained from Adnan Shabir, 425-556-2776, ashabir@redmond.gov. Contractors are required
to submit a Traffic Control Plan prior to work, to Tricia Thompson for review and approval.
Term
This contract term will be from, from July 1, 2026, to September 30, 2027. The City reserves the right to
cancel this contract at any time, upon thirty (30) days written notice to the selected Contractor. Please
provide a work schedule with your bid to allow for adequate notification and staff scheduling during the
performance of this work. The work schedule is to include all proposed major milestones. Actual work
schedule shall be confirmed at the time of order placement.
The Contractor and any of its subcontractors will be required to pay, at a minimum, the applicable
prevailing wage rates, in accordance with RCW 39.12. The prevailing wage rates which are in effect on the
IFB 10907-26 – Landscape Median Sustainability Conversion
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bid due date shall remain firm throughout the first twelve (12) months of the contract. The Contractor may
request an annual price adjustment, to recognize and follow the most recently promulgated increases in
prevailing wages. Contractor shall notify the City in writing at least thirty (30) days prior to any proposed
price adjustment.
Bidders may ask questions or receive clarification on any portion of this IFB by participating in this pre-bid
meeting with City staff.
Proposed Timeline
The following table outlines the anticipated schedule for this IFB process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
IFB Announced
Questions Due Date
Bids Due
Selection of Contractor
City Council Approval (if required)
Main Task Order Timeframe
Date
June 1, 2026
June 12, 2026
June 18, 2026
June 2026
June 2026
July 2026 – September 2027
Questions Due Date
Please submit all questions in writing to Heidi Johnson hjohnson@redmond.gov by Friday June 12, 2026,
by 3pm PST.
Bid Due Date/Time
1:00PM (local time) on Thursday, June 18, 2026. The City of Redmond – Purchasing Division must
receive bids no later than said date and time. Bids received after such time will be returned unopened.
Bid Submittal Procedures
City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this IFB on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted bids no later than said date and time.
Responses received after such time will be returned unopened. By submitting a bid, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Bid Requirements & Format
All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the
City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation
IFB 10907-26 – Landscape Median Sustainability Conversion
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requested by the City. All responses will become property of the City and will not be returned. Bids must
include all information requested and meet all specifications and requirements outlined in this IFB. Bids will
be evaluated based upon the information submitted.
A complete response will include the following:
1. Bidders must complete and return Attachment C, Bid Submittal Sheet.
a. Bids must include a list of references (including project name, contact name, and telephone
number/email address) of at least three (3) customer operations of similar scope and size,
current or completed within the last six (6) months. The City reserves the right to contact
references without prior notification.
b. Bids must be made in the official name of the firm or individual under which business is
conducted (showing official business address) and must be signed by a person duly
authorized to legally bind the person, partnership, company, or corporation submitting the
proposal.
c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of
Redmond business license as a requirement for performing these services. A Redmond
business license is required prior to performing any work, and Contractor must maintain the
business license in good standing throughout the term of its agreement with the City. A
Redmond business license application can be found at:
http://www.redmond.gov/BusinessLicense.
d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s
minimum number of days is 60).
The City of Redmond is an active member of the King County Directors Association (KCDA) and several
other joint purchasing entities and would be eligible to seek access to any and all price considerations,
terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is
based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to
identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be
achieved by the City via access to an existing contract with one of these agencies.
Selection & Award
The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid
that, in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will
issue a purchase order to procure the identified labor and materials specified in the Scope of Work.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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