106 - Carpet Cleaning for 1201 and 1825 Lakeside
| Location: | Ohio |
|---|---|
| Posted: | Mar 20, 2026 |
| Due: | Apr 2, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
106 - Carpet Cleaning for 1201 and 1825 Lakeside
File Number: 106
Closing Date: April 2, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Miya Holmes
216-664-2444
Miya_Holmes@clevelandwater.com
Procurement Folder
158117
RFB No.
RFB 2002 202600000000106
RFB Description
Carpet Cleaning for 1201 and 1825 Lakeside - April 2026
RFB Closing Date/Time
April 02, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
April 02, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Carpet Cleaning for 1201 and 1825 Lakeside - April 2026
Item Quantity/
UOM
Event Date
Service
Dates
From 2026-04-13
To 2027-04-12
Catalog
Discount
Vendor is to Provide ALL Labor, Materials, and Equipment Necessary to Clean & Sanitize Approximately 100,000 Sq. Ft. of Interface
FLOR Commercial 50 cm 20 oz. Carpeting Located at 1201 Lakeside Avenue on an AS NEEDED Basis.
Vendor WILL Be Contacted by a CWD Staff Member when Services are Needed and Vendor's Response MUST Be Within Five (5) Days of
Contact from CWD.
ALL Work to be Performed after 5pm - Mon. thru Fri., or on Saturdays. Vendor WILL Be Required to Pre-Spot Excessively Soiled Areas as
Identified by the CWD Staff.
Vendor WILL Be Responsible for Moving Movable Chair Mats & other Floor Items Where it is Necessary, Prior to Cleaning.
Vendor WILL Use Cleaning Agents Which Are Low Odor & Low Moisture. Low Moisture Encapsulation Method is Required As it Reduces
Dry Time.
Carpet MUST Be Cleaned, Disinfected, Sanitized and Scotch Guarded. Vendor to Quote a Cost per Sq. Ft. to Perform the Necessary
Services: It IS Encouraged by the City that Vendors Visit the Site Before Submission of their Bid. Successful Bidder WILL Be Required to
Visit Site Before Bid Award & Commencement of Work.
**********Prospective Vendor Is Strongly Encouraged To Do A Site Visit Prior To Bid Submission**********
Please Contact Darryl Cloud @ 216-857-6952 for Site Visits.
Vendor MUST Submit Three (3) Professional References of Similar Commercial Work with their Bid Response.
Vendor SHALL Submit MSDS Sheets for ALL Chemicals to be Used with Bid Submission.
Vendor SHALL Have Been in Carpet Cleaning Business at Least Five (5) Years & MUST Be Able to Supply the Necessary Documentation,
If Requested by the City of Cleveland.
Failure to Comply with ANY of the Above Request May Be Cause for Rejection of Your Bid Response.
Vendor to Quote Cost per Square Foot: $_____________.
*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 2 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Miya Holmes
216-664-2444
Miya_Holmes@clevelandwater.com
Procurement Folder
158117
RFB No.
RFB 2002 202600000000106
RFB Description
Carpet Cleaning for 1201 and 1825 Lakeside - April 2026
RFB Closing Date/Time
April 02, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
April 02, 2026 3:00 PM
*****Purchase Order Not to Exceed $6,375.00*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.
Ship To:
Vendor Response
Water - Administration
Water - Administration
1201 Lakeside Ave
Cleveland, OH 44114
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
1 / 1 Lowest and best bidder under Chapter 181 C.O.
Response Type
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
INVITATION TO BID
(This is not an order.)
Page 3 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Miya Holmes
216-664-2444
Miya_Holmes@clevelandwater.com
Procurement Folder
158117
RFB No.
RFB 2002 202600000000106
RFB Description
Carpet Cleaning for 1201 and 1825 Lakeside - April 2026
RFB Closing Date/Time
April 02, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
April 02, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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