BC-21475-B Administration of Out-of-State Employer Services (Professional Employer Organization/Employer of Record) RFP
| Location: | Maryland |
|---|---|
| Posted: | Mar 20, 2026 |
| Due: | Mar 30, 2026 |
| Agency: | University of Maryland, Baltimore County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
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Solicitation Name: Administration of Out-of-State Employer Services
(Professional Employer Organization / Employer of Record)
Solicitation Number: BC-21475-B
REQUEST FOR PROPOSAL
FOR
ADMINISTRATION OF OUT-OF-STATE EMPLOYER SERVICES
(PROFESSIONAL EMPLOYER ORGANIZATION / EMPLOYER OF RECORD)
RFP NUMBER: BC-21475-B
ISSUED: February 10, 2026
TECHNICAL PROPOSAL DUE DATE: MARCH 13, 2026, at 2:00PM (EST)
Prospective bidders/offerors are encouraged to regularly visit the University’s Department of Procurement & Strategic
Sourcing website, e-Maryland Marketplace Advantage (eMMA) to ensure receipt of any addenda and other updates related to
this solicitation. The links to these resources are provided below:
• UMBC Bid Board - https://procurement.umbc.edu/bid-board/
• eMaryland Marketplace Advantage (eMMA) - https://emma.maryland.gov
ISSUING OFFICE
Department of Procurement & Strategic Sourcing
University of Maryland, Baltimore County
Administration Building, 7th Floor
1000 Hilltop Circle
Baltimore, MD 21250
MINORITY, WOMEN AND SMALL BUSINESSES ARE ENCOURGAGED TO
RESPOND TO THIS SOLICITATION
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Solicitation Name: Administration of Out-of-State Employer Services
(Professional Employer Organization / Employer of Record)
Solicitation Number: BC-21475-B
Key Information Sheet & Solicitation Schedule
Request for Proposals Title:
Solicitation Number:
RFP Issue Date:
Procurement Officer:
Technical Proposal Due Date & Time:
(Not a Public Bid Opening)
Technical Proposals are to be sent to:
Price Proposals are to be sent to:
Pre-Proposal Conference
Administration of Out-of-State Employer Services
(Professional Employer Organization / Employer of Record)
BC-21475-B
February 10, 2026
Rosetta Butler, CMPA, CPPB
March 13, 2026, at 2:00PM (EST)
Technic.oqnmt0voqb1qtwgw@u.box.com
Instructions will be provided to shortlisted firms
February 26, 2026, at 2:00 PM (EST) at this link or call
+1 202-860-2110, Password: HVn7VEGDN44 and Access
code: 2861 024 0304
Questions Due Date & Time:
Oral Presentations Placeholder Date
Minority Business Enterprise (MBE)
Subcontracting Goal:
Contract Type:
Term of Contract:
March 2, 2026, at 2:00PM (EST)
Submit Questions on company letterhead to:
Questio.jlabxo87te8pskmx@u.box.com
March 30, 2026
10%
Indefinite quantity with fixed unit prices
One (1) year-based term period with four (4) one-year
renewal option period.
The University is committed to ensuring that persons with disabilities have equally effective opportunities to participate
in and benefit from the University's programs and services. Persons who may require reasonable ADA accommodations
should email the Issuing Office at rbutler2@umbc.edu at least five (5) days prior to any meeting scheduled in connection
with this solicitation.
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Solicitation Name: Administration of Out-of-State Employer Services
(Professional Employer Organization / Employer of Record)
Solicitation Number: BC-21475-B
NOTICE TO BIDDER/OFFERORS
To help improve the quality of bid and proposal solicitations and to make our procurement process more responsive and "business
friendly," we ask that you provide comments and suggestions regarding the enclosed solicitation. Please return your comments with
your bid, proposal or "no bid," response, as the case may be. Thank you for your assistance.
Project No. BC-21475-B
Project Title: Administration of Out-of-State Employer Services
(Professional Employer Organization / Employer of Record
If you have responded with a “no bid” please indicate the reasons below (check applicable boxes):
Other commitments preclude our participation at this time.
The subject of the solicitation is not something we normally provide.
We are inexperienced in the work/commodities required.
The specifications are either unclear or too restrictive (explain below).
The scope of work is beyond our current capacity.
Doing business with Maryland Government Agencies is simply too complicated (explain below).
We cannot be competitive (explain below).
Time allotted for completion of the bid/proposal response is insufficient.
Start-up time is insufficient.
Bonding/insurance requirements are prohibitive (explain below).
MBE requirements (explain below).
Bid/Proposal requirements (other than specifications or scope) are unreasonable or too risky (explain below)
Prior experience with University contracts were not profitable or otherwise unsatisfactory (explain below).
Payment schedule too slow.
Other:
Explanation:
If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the remarks section below:
Remarks:
Bidder/Offeror Name:
Contact Person:
Signature:
Address:
Email:
Date:
Phone:
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Solicitation Name: Administration of Out-of-State Employer Services
(Professional Employer Organization / Employer of Record)
Solicitation Number: BC-21475-B
TABLE OF CONTENTS
SECTION I. SPECIFICATIONS/SCOPE OF WORK .....………………...………………………………….. 7
A. BACKGROUND ............................................................................................................................................... 7
B. SUMMARY STATEMENT .............................................................................................................................. 7
C. MINIMUM QUALIFICATIONS ...................................................................................................................... 7
D. SPECIFICATIONS/SCOPE OF WORK ........................................................................................................... 8
SECTION II. EVALUATION PROCEDURE .................................................................................................. 13
A. EVALUATION COMMITTEE ………………………………………………………………………………13
B. QUALIFYING PROPOSALS.......................................................................................................................... 13
C. TECHNICAL EVALUATION ........................................................................................................................ 13
D. FINANCIAL EVALUATION.......................................................................................................................... 13
E. DISCUSSIONS - BEST AND FINAL OFFERS ............................................................................................. 13
F. EVALUATION CRITERIA............................................................................................................................. 14
G. FINAL RANKING AND SELECTION........................................................................................................... 14
H. DEBRIEFING .................................................................................................................................................. 14
SECTION III. INFORMATION REQUIRED IN ALL PROPOSALS ............................................................ 14
A. ORGANIZATION OF TECHNICAL PROPOSAL SUBMISSION ................................................................ 14
B. TRANSMITTAL LETTER .............................................................................................................................. 14
C. TECHNICAL PROPOSAL .............................................................................................................................. 15
D. TECHNICAL PROPOSAL CONTENTS ........................................................................................................ 15
E. BID/PROPOSAL AFFIDAVIT........................................................................................................................ 16
F. MBE UTILIZATION AFFIDAVIT ................................................................................................................. 16
G. PERFORMANCE BOND ................................................................................................................................ 16
H. ADDENDA ACKNOWLEDGMENT FORM ................................................................................................. 16
I. CONFLICT OF INTEREST AFFIDAVIT & DISCLOSURE ....................................................................... 16
J. PRIME CONTRACTOR LIST OF CONTRACTORS.................................................................................... 16
SECTION IV. INFORMATION FOR OFFERORS ......................................................................................... 16
A. ISSUING OFFICE AND PROCUREMENT OFFICER .................................................................................. 16
B. PRE-PROPOSAL CONFERENCE AND SITE VISIT .................................................................................... 17
C. QUESTIONS AND INQUIRIES ..................................................................................................................... 17
D. INSURANCE ................................................................................................................................................... 17
E. PROPOSAL DUE DATE................................................................................................................................. 18
F. DURATION OF PROPOSAL OFFER ............................................................................................................ 18
G. PROCUREMENT METHOD .......................................................................................................................... 18
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Solicitation Name: Administration of Out-of-State Employer Services
(Professional Employer Organization / Employer of Record)
Solicitation Number: BC-21475-B
H. BASIS FOR AWARD...................................................................................................................................... 18
I. ALTERNATE PROPOSALS ........................................................................................................................... 19
J. MINORITY BUSINESS ENTERPRISE UTILIZATION................................................................................ 19
K. LIQUIDATED DAMAGES PROVISION RELATED TO MBE GOAL ........................................................ 20
SECTION V. GENERAL INFORMATION FOR OFFERORS....................................................................... 20
A. PURPOSE ........................................................................................................................................................ 20
B. ADDENDA TO THE RFP ............................................................................................................................... 21
C. PRE-PROPOSAL MODIFICATION OR WITHDRAWAL OF OFFERS ...................................................... 21
D. CANCELLATION OF SOLICITATION/REJECTION OF ALL PROPOSALS ............................................ 21
E. DISCUSSIONS ................................................................................................................................................ 21
F. ORAL PRESENTATIONS .............................................................................................................................. 21
G. INCURRED EXPENSES................................................................................................................................. 21
H. ARREARAGES ............................................................................................................................................... 21
I. VERIFICATION OF REGISTRATION AND TAX PAYMENT ................................................................... 21
J. ECONOMY OF PREPARATION ................................................................................................................... 21
K. PUBLIC INFORMATION ACT NOTICE ...................................................................................................... 22
L. EXECUTION OF PROPOSALS ..................................................................................................................... 22
M. DISCREPANCIES, EXPLANATIONS AND CLARIFICATIONS ................................................................ 22
N. ORDER OF PRECEDENCE............................................................................................................................ 22
O. REQUIRED CONTRACT PROVISIONS ....................................................................................................... 22
P. OFFEROR RESPONSIBILITIES .................................................................................................................... 23
Q. FALSE STATEMENTS................................................................................................................................... 23
R. PAYMENT TO THE CONTRACTOR; TAXES ............................................................................................. 23
S. PRESS RELEASES ......................................................................................................................................... 23
T. RECIPROCAL PREFERENCE ...................................................................................................................... .23
U. NON-VISUAL ACCESS ................................................................................................................................. 23
V. INTERGOVERNMENTAL COOPERATIVE PURCHASING ...................................................................... 23
W. PARKING ........................................................................................................................................................ 24
X. SMOKING ....................................................................................................................................................... 24
EXHIBITS
Exhibit A. PreBid/-Proposal Conference and Site Visit Response Form …….……………………………..……25
Exhibit B. Offeror Information Sheet ……………………………………………….………………….………...26
Exhibit C. Proposal Price Instructions & Sample Form …………………………….…………….……………...27
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