Holly Street Sidewalk Project

Docusign Envelope ID: 43684060-6587-43EA-894B-7DFC2574ADEB
MARCH 2026
Technical Specifications
HOLLY STREET SIDEWALK PROJECT
TOWN OF VASS
Moore County, North Carolina
Prepared for:
TOWN OF VASS
North Carolina
Prepared by:
Kimley-Horn and Associates, Inc.
NC License #F-0102
421 Fayetteville Street, Suite 600
Raleigh, NC 27601
(919) 677-2000
3/18/2026
KH Project # 016586000
March 2026
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MARCH 2026
CONTRACT PROPOSAL
COUNTY: MOORE
DESCRIPTION: HOLLY STREET SIDEWALK PROJECT IN VASS, NC.
DATE OF ADVERTISEMENT: MARCH 19, 2026
BID SUBMISSION DUE DATE: APRIL 17, 2026, AT 5:00 PM EST.
*** NOTICE ***
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA. FOR CONTRACTS $30,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY
WORK AS DETERMINED BY THE LICENSING BOARD, BIDDERS ARE REQUIRESD TO BECOME
LICENSED BY THE NC LICENSING BOARD. NON-LICENSED BIDDERS ARE PERMITED 60 DAYS
AFTER BID OPENING TO OBTAIN PROPER LICENSING FOR THE TYPE OF PROJECT BEING LET.
BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS REGULATING THE
PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR CONDITIONING AND
REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES
OF NORTH CAROLINA.
______________________________________________________________________________
NAME OF BIDDER
______________________________________________________________________________
ADDRESS OF BIDDER
RETURN BIDS TO: TOWN OF VASS
ATTENTION: LINDSAY WHITSON
PERSON'S TITLE: COMMUNITY AND ECONOMIC DIRECTOR, CENTRAL PINES REGIONAL
COUNCIL
PHYSICAL ADDRESS: TOWN OF VASS 140 N ALMA STREET, VASS, NC 28394
ALL BIDS MUST BE RECEIVED PRIOR TO 5:00 P.M. ON THE BID SUBMISSION DUE DATE.
BID SCHEDULE
Advertisement Date MARCH 19, 2026
Final Date for Questions APRIL 3, 2026, 5:00 PM
Final Addendum Issued APRIL 10, 2026
Bid Submission Due APRIL 17, 2026, 5:00 PM
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MARCH 2026
TABLE OF CONTENTS
CONTRACT PROPOSAL ........................................................................................................... 2
TABLE OF CONTENTS ............................................................................................................. 3
INSTRUCTIONS TO BIDDERS ................................................................................................ 5
PROCEDURE FOR REPORTING NORTH CAROLINA SALES TAX ............................... 7
NCDOT STANDARD NOTES (STATE FUNDED) .................................................................. 8
ALLOWABLE CHANGES TO THE NCDOT 2024 STANDARD SPECIFICATIONS: ... 10
PROJECT SPECIAL PROVISIONS ........................................................................................ 12
GENERAL ................................................................................................................................... 12
BUILD AMERICA, BUY AMERICA (BABA) ...................................................................... 12
CONTRACT TIME AND LIQUIDATED DAMAGES: ......................................................... 12
INTERMEDIATE CONTRACT TIME NUMBER ICT 1 & LIQUIDATED DAMAGES .... 13
NO MAJOR CONTRACT ITEMS: ......................................................................................... 14
NO SPECIALTY ITEMS ......................................................................................................... 14
NO FUEL PRICE ADJUSTMENT: ......................................................................................... 14
NO ASPHALT PRICE ADJUSTMENT: ................................................................................. 14
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE (LOCAL
GOVERNMENT AGENCIES): ............................................................................................... 14
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: ................................................. 30
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... 30
EQUIPMENT IDLING GUIDELINES ................................................................................... 31
U.S. DEPARTMENT OF TRANSPORTATION HOTLINE: ................................................. 31
SUBSURFACE INFORMATION: .......................................................................................... 32
TWELVE MONTH GUARANTEE ........................................................................................ 32
EROSION AND SEDIMENT CONTROL/STORMWATER CERTIFICATION (LGA): ..... 32
PROCEDURE FOR MONITORING BORROW PIT DISCHARGE ..................................... 35
ROADWAY ................................................................................................................................. 37
CLEARING AND GRUBBING - METHOD II: ..................................................................... 37
BURNING RESTRICTIONS: ................................................................................................. 37
LUMP SUM GRADING: ......................................................................................................... 37
GEOTEXTILE FOR SUBGRADE STABILIZATION: .......................................................... 37
DETECTABLE WARNING SURFACE AT CURB RAMPS: ............................................... 38
GENERERIC FENCING ITEM - METAL RAIL .................................................................. 39
ADJUSTMENT OF MANHOLES, METER BOXES, AND VALVE BOXES: .................... 40
MAINTAINING ACCESS ....................................................................................................... 40
STORAGE OF MATERIALS .................................................................................................. 41
USE OF PREMISES ................................................................................................................ 41
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MARCH 2026
EROSION CONTROL ............................................................................................................... 42
FABRIC INSERT INLET PROTECTION .............................................................................. 42
STABILIZATION REQUIREMENTS: ................................................................................... 43
CONCRETE WASHOUT STRUCTURE................................................................................ 46
UTILITIES BY OTHERS PROJECT SPECIAL PROVISION ....................................... UO-1
STANDARD SPECIAL PROVISION ...................................................................................... 50
AVAILABILITY OF FUNDS - TERMINATION OF CONTRACTS ................................... 50
NCDOT GENERAL SEED SPECIFICATION FOR SEED QUALITY ................................ 51
ERRATA .................................................................................................................................. 54
PLANT AND PEST QUARANTINES .................................................................................... 57
TITLE VI AND NONDISCRIMINATION ............................................................................. 58
MINORITY AND FEMALE EMPLOYMENT REQUIREMENTS ....................................... 67
REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION
CONTRACTS .......................................................................................................................... 81
ON-THE-JOB TRAINING ...................................................................................................... 95
MINIMUM WAGES ................................................................................................................ 98
ADDENDA ............................................................................................................................ 103
FORMS ........................................................................................................................................ F1
AGREEMENT.............................................................................................F-2
NOTICE TO PROCEED.................................................................................F-9
BID BOND................................................................................................F-10
PAYMENT BOND.......................................................................................F-17
PERFORMANCE BOND..............................................................................F-26
BID FORM...............................................................................................F-35
NON-COLLUSION, DEBARMENT AND GIFT BAN CERTIFICATION....................F-37
DEBARMENT CERTIFICATION...................................................................F-43
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR.............................F-45
LISTING OF DBE SUBCONTRACTORS..........................................................F-46
APPENDIX
RIGHT OF WAY ENCROACHMENT AGREEMENT
GEOTECHNICAL ROADWAY INVENTORY
GEOTECHNICAL ROADWAY RECOMMENDATIONS
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MARCH 2026
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE PREPARING AND
SUBMITTING YOUR BID.
Please read all instructions and applicable articles found in the 2024 NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR ROADS
AND STRUCTURES available at the website listed below carefully before preparing and
submitting your bid.
https://connect.ncdot.gov/resources/Specifications/2024StandardSpecifications/2024%20St
andard%20Specifications%20for%20Roads%20and%20Structures.pdf
All bids shall be prepared and submitted in accordance with Articles 102-8, 102-10, 102-13,
102-14 and 102-15 of the Standard Specifications and the following additions and exceptions.
Failure to comply with any requirement shall cause the bid to be considered irregular and
shall be grounds for rejection of the bid.
1. The bid form furnished by TOWN OF VASS with the proposal shall be used and shall not be
altered in any manner. DO NOT SEPARATE THE BID FORM FROM THE PROPOSAL
FORMS! Each bid proposal must be accompanied by all appropriate forms and documentation
to be considered responsive.
2. Bid Bonds will be required.
3. ONLY electronic bids will be accepted.
4. All entries on the bid form, including signatures, shall be written in ink and scanned when
finalized.
5. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the
various contract items shall be written in figures. ***Unit prices must be limited to TWO
decimal places.***
6. An amount bid shall be entered on the bid form for every item. The amount bid for each item
shall be determined by multiplying each unit bid by the quantity for that item, and shall be written
in figures in the "Amount Bid" column of the form.
7. The total amount bid shall be written in figures in the proper place on the bid form. The total
amount shall be determined by adding the amounts bid for each item.
8. Changes in any entry shall be made by marking through the entry in ink and making the correct
entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not
use "White Out" or similar product to make corrections.
9. The bid shall be properly executed. All bids shall show the following information:
a. Name of individual, firm, corporation, partnership, or joint venture submitting bid.
b. Name of individual or representative submitting bid and position or title.
c. Name, signature, and position or title of witness.
d. Federal Identification Number
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MARCH 2026
e. Contractor's License Number (If available)
10. Bids submitted by corporations shall bear the seal of the corporation.
11. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
12. The bidder shall not add any provision reserving the right to accept or reject an award, or to
enter into a contract pursuant to an award.
13. THE PROPOSAL WITH THE BID FORM STILL ATTACHED SHALL BE
DELIVERED AS A PDF VIA EMAIL TO LINDSAY WHITSON AT
lwhitson@centralpinesnc.gov. BY 5:00 PM EST. ON, APRIL 17, 2026.
14. The subject line of the email must contain the following statement:
"HOLLY STREET SIDEWALK PROJECT"
15. Each proposal shall indicate the full business name and address of the Bidder and shall be
signed by him with the usual signature.
16. Each bidder shall make acknowledgement of receipt of all addendums in the space provided
in the Bid Form.
17. The award of the Contract, if it is awarded, will be to the lowest responsive, responsible
bidder on the base bid whose qualifications indicate the award will be in the best interest of
the TOWN OF VASS. The TOWN OF VASS reserves the right to waive technicalities
and/or reject any or all bids.
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MARCH 2026
PROCEDURE FOR REPORTING NORTH CAROLINA SALES TAX
SALES TAX EXPENDITURES ON TOWN OF VASS CONTRACTS
1. The following procedure in handling the North Carolina Sales Tax is applicable to this project.
Contractors shall comply fully with the requirements outlined hereinafter, in order that the owner may
recover the amount of the tax permitted under the law.
2. (a) It shall be the general contractor's responsibility to furnish the owner documentary evidence
showing the materials used and sales tax paid by the general contractor and each of his subcontractors. Any
county sales tax included in the contractor's statements must be shown separately from the state sales tax.
If more than one county is shown, each county shall be listed separately.
(b) The documentary evidence shall consist of a certified statement, by the general contractor
and each of his subcontractors individually, showing total purchases of materials from each separate vendor
and total sales taxes by each county paid each vendor. The certified statement must show the invoice
number(s) covered and inclusive dates of such invoices. State sales tax shall be listed separately from
county sales tax. If more than one county is shown, each county shall be listed separately.
(c) Materials used from general contractor's or subcontractor's warehouse stock shall be shown
in a certified statement at warehouse stock prices.
(d) The general contractor shall not be required to certify the subcontractor's statements.
(e) The documentary evidence to be furnished to owners eligible for sales or use tax refunds
covers sales and/or use taxes paid on building materials used by contractors and subcontractors in the
performance of contracts with churches, orphanages, hospitals not operated for profit, educational
institutions not operated for profit, and other charitable or religious institutions or organizations not
operated for profit and incorporated cities, towns, and counties in this State. The documentary evidence is
to be submitted to the above-named institutions, organizations, and governmental units to be included in
claims for refunds to be prepared and submitted by them to obtain refunds provided by G.S. 105-164.14
and is to include the purchases of building materials, supplies, fixtures, and equipment which become a part
of or annexed to buildings or structures being erected, altered, or repaired under contracts with such
institutions, organizations or governmental units.
3. The contractor or contractors to whom an award is made on this project will be required to follow
the procedure outlined above.
4. The contractor is advised that all requests for payment, partial or final, for work completed under
this contract must include a sales tax report submitted in accordance with the procedures outlined above.
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MARCH 2026
NCDOT STANDARD NOTES (State Funded)
A. NCDOT Standard Specifications - The 2024 North Carolina Department of Transportation
Standard Specifications for Roads and Structures, herein referred to as the 'Standard
Specifications', and the 2024 Roadway Standard Drawings, shall apply to all portions of this
project except as may be modified by this document.
B. Bidder Prequalification - Bidders are required to be prequalified with NCDOT for their specific
discipline. Contractors wishing to become prequalified may obtain information through the
NCDOT website at:
Doing Business | Connect NCDOT
C. Disadvantaged Business Enterprise References - Since this is a State funded project with
MBE/WBE participation, only those requirements and goals set forth by NCDOT Goal Setting
Committee are applicable. References to any other requirements or to N.C. General Statute
143-128.2 shall not apply to this project. Refer to Special Provision SP1 G68.
D. Award of Contract - The contract will be awarded to the lowest responsible, responsive bidder.
Alternate items will not be considered in determining the low bidder and will only be evaluated
after the award of the contract is made.
E. All bidders shall comply with all applicable laws regulating the practice of general contracting as
contained in Chapter 87 of the General Statutes of North Carolina which requires the bidder to be
licensed by N.C. Licensing Board for Contractors when bidding on any non-federal aid project
where the bid is $30,000 or more, except for certain specialty work as determined by the licensing
board, bidders are required to become licensed by the N.C. licensing board. Bidders shall also
comply with all other applicable laws regulating the practices of electrical, plumbing, heating and
air conditioning and refrigeration contracting as contained in Chapter 87 of the General Statutes
of North Carolina.
F. Bonds - Please note that all Bid Bonds, Payment Bonds, and Performance Bonds required for
this project, shall be those found on the NCDOT website. The bonds are located at:
Bid Bonds:
Bid Proposals for LGAs (ncdot.gov)
Payment Bonds:
Bid Proposals for LGAs (ncdot.gov)
Performance Bonds:
Bid Proposals for LGAs (ncdot.gov)
G. Liability Insurance - In addition to any insurance requirements as may be required by the LGA,
the Contractor is obligated to comply with Article 107-15 of the Standard Specifications
including the dollar limits set forth.
H. Buy America - This project shall be governed by the Buy America requirements for the use of
domestic steel and iron products, as outlined in the Standard Provision.
I. Retainage by LGAs - The LGA for this contract will not retain any amount or percentage from
progress payments or final estimates due the contractor.
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MARCH 2026
Retainage by Contractors - Contractors are NOT permitted to retain any amount or percentage
from monies due their subcontractors or material suppliers on federally funded projects except as
permitted by Subarticle 109-4(B) of the Standard Specifications.
J. Traffic Control -The requirements of the Manual on Uniform Traffic Control Devices
(MUTCD) - FHWA, as amended by the NCDOT Supplement to MUTCD, shall apply. Traffic
Control, both vehicular and pedestrian, shall be maintained throughout the project as required
by these specifications as modified by the project plans or special provisions.
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MARCH 2026
ALLOWABLE CHANGES TO THE NCDOT 2024 STANDARD
SPECIFICATIONS:
(Rev. 7-23-24)
1. Page 1-9, Article 102-1, INVITATION TO BID, lines 23-32, delete this article in its
entirety.
2. Page 1-16, Subarticle 102-8(B), Electronic Bids, lines 12-33, delete this subarticle in its
entirety.
3. Page 1-17, Subarticle 102-9(C)(2), Electronic Bids, lines 34-44, delete this subarticle in
its entirety.
4. Page 1-18, Article 102-10, BID BOND OR BID DEPOSIT, line 10, replace "60 days"
with "90 days".
5. Page 1-18, Article 102-10, BID BOND OR BID DEPOSIT, delete lines 36-43.
6. Page 1-18, Subarticle 102-11, DELIVERY OF BIDS, delete lines 47-48.
7. Page 1-19, Subarticle 102-12(A), Paper Bid, line 5, replace "Contract Officer" with
"TOWN or duly authorized agent".
8. Page 1-19, Subarticle 102-12(B), Electronic Bid, lines 10-16, delete this subarticle in
its entirety.
9. Page 1-19, Subarticle 102-13(B)(2), Electronic Bids, lines 24-25, delete this subarticle
in its entirety.
10. Pages 1-22 and 1-23, Subarticle 103-2(B), Electronic Bids, lines 42-46 and lines 1-31,
delete this subarticle in its entirety.
11. Page 1-23, Subarticle 103-3(A), Criteria for Withdrawal of Bid, line 35, replace
"NCGS 136-28.1" with "NCGS 143-129.1".
12. Page 1-24, Subarticle 103-3(A)(5), Criteria for Withdrawal of Bid, line 4, replace
"State Contract Officer" with "TOWN or duly authorized agent".
13. Page 1-25, Article 103-7, CONTRACT BONDS, line 38, replace "14 calendar days"
with "10 calendar days per NCGS 143-129".
14. Page 1-26, Article 103-9, FAILURE TO FURNISH CONTRACT BONDS, line 2,
replace "14 calendar days" with "10 calendar days per NCGS 143-129".
15. Pages 1-43 and 1-44, Article 105-9, CONSTRUCTION STAKES, LINES AND
GRADES, lines 46-49 and lines 1-7, delete both paragraphs and replace with "The
Municipality will not set the stakes, lines or grades for this project.".
16. Page 1-64, Article 108-2, PROGRESS SCHEDULE, add the following after line 18
"(D) The municipality may add additional requirements as noted in the bid proposal.".
17. Page 1-64, Article 108-3, PRECONSTRUCTION CONFERENCE, line 20, replace
"Engineer" with "TOWN or duly authorized agent".
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