RFP 6224 ELECTRIFICATION STUDY

Project Description: The County of Ventura (hereinafter referred to as County) invites your organization to submit a written proposal to provide Electrification Study services for or at various locations of Ventura County. Proposals shall be due no later than 5:00 p.m. on October 30, 2025 for the services of electrification study in accordance with the attached Terms and Conditions, Instructions to Offerors which by this reference are made a part hereof. Offerors shall be skilled and regularly engaged in the general class or type of work called for in the solicitation documents. One qualified vendor will be selected from this RFP. The County reserves the right to increase the number of contracts awarded under this RFP, at its discretion, based on the capacity demonstrated in proposal submissions
The County of Ventura seeks a qualified consultant to perform a comprehensive electrification feasibility study for selected County facilities. The purpose is to determine the technical feasibility, space requirements, electrical capacity needs, and Rough Order of Magnitude (ROM) costs for replacing natural gas-using equipment with appropriately sized, all-electric alternatives.
The study shall provide a single recommended solution for each facility that is the most technically feasible and cost-effective. This recommendation shall be supported by lifecycle cost analysis, space planning, and electrical service assessments.
The County may award a contract for any portion (some or all) of the listed facilities provided the total amount does not exceed budgeted funds. Proposals must provide separate pricing by facility. All requirements, deliverables, and evaluation criteria shall apply to each facility.
A NON-Mandatory pre-proposal conference will be held at 11:00 a.m. on October 8TH, 2025 at the Ventura County Purchasing Services office, 800 S. Victoria Ave., Ventura, CA
Microsoft Teams Meeting:
Meeting ID: 217 874 550 016 6
Passcode: Du2Ze9kP
The purpose of this meeting is to clarify requirements and answer vendor questions. In order to provide comprehensive answers and minimize response time, Offerors are asked to submit questions in writing prior to this conference. Pre-proposal questions should be submitted to the Buyer under the “Messages” tab of the solicitation online at: https://ventura.bonfirehub.com/portal/?tab=login
The following is an outline of the anticipated schedule for the proposal review and contract award.
Issue Request for Proposal (RFP) September 30, 2025
Non-Mandatory Pre-Proposal Conference October 8, 2025
Last day for questions October 17, 2025
Proposals Due October 30, 2025
Evaluation-award December 2025
Start Work TBD
The Contractor shall not commence work until a meeting between representatives of the contractor, and the County of Ventura is held. The meeting will be held at a County of Ventura site, at a time and date to be established. The schedule set forth above is subject to change.
Facilities in Scope (approximate percentage of natural gas usage of all County facilities)
Ventura County Medical Center (VCMC) – 300 Hillmont Ave., Ventura, CA (59%)
Government Center – 800 S. Victoria Ave., Ventura, CA (14%)
Hall of Administration (HOA)
Hall of Justice (HOJ)
Pre-Trial Detention Facility (PTDF)
PTDF Annex
Services Building
Todd Road Jail – 600 Todd Road, Santa Paula, CA (6%)
Juvenile Justice Complex – 4333 E Vineyard, Oxnard, CA (5%)
Santa Paula Hospital – 825 N 10th St, Santa Paula, CA (4%)
Saticoy Yard (GSA & PWA) – 11201 & 11251 Riverbank Dr, Ventura, CA (2%)
VCMC MH Services – 200 Hillmont Ave, Ventura, CA (1%)
VC Sheriff’s Department – 2101 E Olsen Rd, Thousand Oaks, CA (1%)
VC Behavioral Health – 1911 Williams Dr, Oxnard, CA (1%)
VC Animal Services – 600 Aviation Dr, Camarillo, CA (1%)
Not in scope – All remaining County facilities (combined 6%)
All questions concerning this Proposal may be directed to Justin Tapia, Principal Buyer, under “Messages” tab of the solicitation online at: https://ventura.bonfirehub.com/portal/?tab=login. Email: justin.tapia@ventura.org