Non-Hazardous Hard-To-Handle Waste Disposal Services

Location:	California
Posted:	Feb 23, 2026
Due:	Mar 27, 2026
Agency:	The Port of Los Angeles
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	13123
Publication URL:	To access bid details, please log in.

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REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13123

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MARCH 27, 2026

SHIP TO ADDRESS:

SUBMIT BID TO:

WILL CALL

By Hand: Los Angeles Harbor Department

Purchasing Office, 1st Floor

500 Pier A Street

Wilmington, CA 90744-6433

By Mail: Los Angeles Harbor Department

Purchasing Office

500 Pier A Street

Wilmington, CA 90744-6433

OR AS DIRECTED BY DEPARTMENT

PERSONNEL

By Email: jestrada@portla.org

Buyer: Jacquelyn L. Estrada, Procurement Analyst

ALL ITEMS REQUESTED MAY BE QUOTED AS OR EQUAL

Item Quantity Unit TION

jestrada@portla.org

Unit Price

Extension

BIDS are requested for the annual requirements of the Los Angeles Harbor Department (“City” or

“Department”) for NON-HAZARDOUS HARD-TO-HANDLE WASTE DISPOSAL SERVICES to be

provided as detailed in the Scope of Work for the period commencing on August 15, 2026 and ending

on August 14, 2027, with two (2) annual renewal options, subject to the approval of the Director of the

Contracts and Purchasing Division (“Director”) or the Executive Director.

NOTE: THE HARD-TO-HANDLE WASTE DISPOSAL SERVICES ARE NOT PART OF THE CITY OF

LOS ANGELES “recycLA” SERVICE PROVIDER PROGRAM. TRANSFER STATION MUST

ACCEPT NON-HAZARDOUS WASTE.

Affirmative Action – An approved AA plan or certification, if not on file, will be required prior to award of contract.

DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penalty of perjury that this quotation is genuine and not sham or collusive, or made in the interest or on behalf of any person, firm or

corporation not herein named; that the bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and the bidder has not in

any manner sought by collusion to secure to himself any advantages over other bidders.

NOTIFY:

D. McLaurin

Firm Name _________________________________________________________________________________________________________

E-26-0083

Mailing Address _____________________________________________________________________________________________________

City

State Zip

Prev: 32149

JLE 022026

Phone No. __________________________________________ Email _________________________________________

REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.

The undersigned hereby agrees to furnish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications and prices herein

quoted, INCLUDING THE GENERAL CONDITIONS THAT FOLLOW. THIS BID MUST BE SIGNED.

_____________________________________________________________

Authorized Signature

__________________________________________________________________

Print Name and title

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13123

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MARCH 27, 2026

PRICING/RATES:

Line

Description

Municipal Solid Waste/Street Sweeping

Debris

2 Bulky Items

Estimated

Annual

Usage*

600

700

3 Green Waste

250

4 Green Waste, Hard to Handle (Stumps)

300

5 Mixed Green and Wood Waste

250

6 Construction and Demolition (C&D) Waste

700

Unit of

Measure

Ton

Unit Price

*Estimated Annual Usage is intended for informational and Bid evaluation purposes only and is not

intended to indicate or limit the actual usage rates of the resulting Agreement.

BIDDERS’ INSTRUCTIONS

BID SUBMITTAL TIMELINESS. Bidders (“vendor”, “supplier”, “contractor”) solely are responsible for

the timeliness of their submittals. As such, bidders are cautioned to budget adequate time to ensure

that their bids are delivered at the location designated at or before the deadline set forth above. Bidders

are cautioned that matters including, but not limited to, power and internet outages, email server delays,

traffic congestion, security measures and/or events in or around the Port of Los Angeles, may lengthen

the amount of time necessary to deliver the bid, whether the bid is submitted electronically, in person

or by mail.

MODIFICATION OF RFB DOCUMENTS PROHIBITED. The RFB documents, as issued by the Los

Angeles Harbor Department, shall not be modified in any way by the Bidder. Any bid found to contain

alterations, deletions, additions, or other changes to the original RFB documents—not originating from

and authorized by the Department—including, but not limited to, modifications to the specifications,

requirements, terms, or conditions, will be rejected as non-responsive.

Requests for modifications necessary for the clarification, correction, or successful execution of the

RFB or resulting contract must be submitted in writing to the Buyer at the email address provided above

no fewer than five (5) business days prior to the bid deadline.

ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an

addendum(a) to modify or cancel a Bid Request. Such addendum(a) will be available on the Port of

Los Angeles internet website – www.portoflosangeles.org and the Los Angeles Regional Alliance

Marketplace for Procurement website – https://www.rampla.org/s/ . It is the responsibility of the bidder

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13123

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MARCH 27, 2026

to be aware of, and respond to, any such addendum(a) before the deadline of the applicable bid

request. Failure to do so may deem the bid non-responsive.

SPECIFICATION CHANGES. If any provisions of the Specifications preclude bidder from submitting

a bid, the bidder may request in writing that the specifications be modified. Such request must be

received by the Buyer or Director at least five (5) working days before the bid opening date. All bidders

will be notified by Addendum of any approved changes in the specifications.

BID RECAPS. Bid recaps, with a summary of all bids received, will be posted to the following website

within two weeks of the bid closing date: https://www.portoflosangeles.org/business/contracting-

opportunities/purchasing-bids

AUTHORITY. The intent of this Request for Bid is the establishment of a contract under the sole

authority and jurisdiction of the Los Angeles Harbor Department. Bids including Piggyback and/or

cooperative terms, including pricing terms, are not requested, and will be rejected as non-responsive.

AWARD OF CONTRACT. Bid shall be subject to acceptance by the City for a period of three (3)

months unless a lesser period is prescribed in the quotation by the bidder. The City may make

combined award of all items complete to one bidder or may award separate items to various bidders.

Bidders may submit alternate prices, a lump sum or a discount conditional on receiving an award for

two or more items. The right is reserved to reject any, or all, bids and to waive informality in bids.

SCOPE OF WORK AND CONTRACTUAL TERMS

Contractor shall receive at its Transfer Station, and on occasion, pick up at 500 Pier A St, Wilmington,

CA 90744, process and transport solid waste collected by the Harbor Department, within the Harbor

Department boundaries, for disposal in a licensed landfill operated in compliance with all permits and

local, state and federal regulations.

Solid waste to be delivered and deposited at the Transfer Station may include residential solid waste,

commercial solid waste, park grass cuttings and tree trimmings, street sweeping material, and beach

waste exclusive of heavy timbers.

City shall inspect all waste material prior to delivery to Transfer Station and shall remove any and all

Excluded Waste. For purposes of this contract, "Excluded Waste" means waste that: (a) is prohibited

from receipt at the Transfer Station by state, federal or local law, regulation, rule, code, ordinance,

order, license, permit or permit condition; (b) is or contains hazardous waste or any bio-solids; (c)

Contractor reasonably believes would, as a result of or upon disposal, be a violation of local, state or

federal law, regulation or ordinance, including land use restrictions or conditions applicable to the

Transfer Station; or (d) in the Contractor's opinion would present a significant risk to human health or

the environment, cause a nuisance or otherwise create or expose Contractor or the City to potential

liability.

Contractor shall have the right to inspect, analyze, or test any waste delivered by City or its agents,

affiliates, or subcontractors. Contractor shall have the right to reject, refuse or revoke acceptance of

any waste if, in the opinion of Contractor, the waste or tender of delivery fails to conform to, or City fails

to comply with, the terms of this contract. In the event Contractor, by notice to City, rejects or revokes

acceptance of waste hereunder, City shall, at its sole cost, immediately remove or arrange to have the

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13123

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MARCH 27, 2026

rejected waste removed from the Transfer Station. If the rejected waste is not removed within twenty-

four (24) hours from receipt of notice, Contractor shall have the right and authority to 'handle and

dispose of the rejected or excluded waste. City shall pay and/or reimburse Contractor for any and all

costs, damages and/or fines incurred as a result of or relating to City's tender or delivery of Excluded

Waste or other failure to comply or conform to this contract, including, without limitation, costs of

inspection, testing, analysis, handling and disposal of Excluded Waste. Title to, ownership of and

liability for Excluded Waste shall at all times remain with the City.

City and its agents, affiliates, assignees and subcontractors shall have a limited license to enter the

Transfer Station for the sole purpose of off-loading acceptable waste at an area designated, and in the

manner directed, by the Contractor. City shall, and shall ensure that its agents, assignees, affiliates,

and subcontractors, comply in all material respects with all rules and regulations of the Transfer Station,

including those relating to the use and operation of the disposal site and conduct of persons on the

premises of the disposal site, as the same may be amended by Contractor from time to time. Contractor

may reject acceptable waste, deny City or its agents, affiliates, assignees and subcontractors entry to

the disposal site and/or terminate this Agreement in the event of the City's or its agents, affiliates,

assignees or subcontractors' failure to follow such rules and regulations.

Contractor shall weigh and receive, and furnish all necessary labor, tools, materials, appliances,

equipment and facilities for such weighing and receiving at the Transfer Station, in accordance with all

applicable terms and conditions of the contract.

Adequate roadways and clearance within the Transfer Station site to the point of dumping operations

shall be maintained at all times so trucks delivering solid waste can operate with ease and without

delay. Contractor shall have sufficient personnel and equipment to ensure ability to accept 30 trucks

within a 60-minute period.

The weight of each load of solid waste delivered to the Transfer Station for which payment is to be

made shall be in compliance with certified scale provided by Contractor at the Transfer Station.

Harbor Department will only pay for solid waste deposited by trucks positively identified and authorized

by the Harbor Department, or owned and/or under the operation and control of the Harbor Department;

or specifically designated by the Executive Director or his or her designee.

Provided that the requirements of this paragraph are met, a party shall not be considered in default in

the performance of its obligations under this contract (not including the obligation to make payments)

to the extent that such performance is prevented or impaired by the occurrence of Uncontrollable

Circumstances. If, as a result of an event of Uncontrollable Circumstances, a party is wholly or partially

unable to meet its obligations under this contract, then it shall give the other party prompt written notice

of such event, describing it in reasonable detail. The obligations under this contract of the affected party

shall be suspended, other than for payment of monies due, but only with respect to the particular

component of obligations affected by the event and only for the period during which the event of

Uncontrollable Circumstances exists; provided, however, that Contractor shall have a reasonable time

during which to assess the impacts caused by an event of Uncontrollable Circumstances and sole

discretion to determine whether it will make repairs and resume all or part of the operations or whether

it will terminate all operations at its disposal site. For purposes of this contract, "Uncontrollable

Circumstances" shall mean Acts of God, including landslides, lightning, storms, floods, freezing, and

earthquakes; forest fires; civil disturbances; strikes; lockouts or other industrial disturbances; acts of

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13123

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MARCH 27, 2026

the public enemy; wars; blockades; public riots; breakage; explosions; accident to machinery, pipelines

or materials; power failure; governmental restraint; damage to or destruction of the Transfer Station as

a result of events such as those described herein; or other causes, whether of the kind enumerated or

otherwise, which are not reasonably within the control of the party whose ability to perform under this

contract is impaired or prevented by the Uncontrollable Circumstances event.

DISPOSAL LOCATION. Disposal of collected material may not be in a municipal site. The location of

the Transfer Station shall not be transferred or changed without the prior written consent of the Harbor

Department. Facility is required to have a Solid Waste Facilities Permit. Transfer Station must accept

non-hazardous waste. Disposal site location for hard-to-handle waste, refuse and rubbish to be

collected under this Contract:

SITE NAME OR

DESIGNATION:

LOCATION:

ADDRESS:

VENDOR CONTACT FOR CONTRACTUAL ISSUES.

Contact Person:

Title:

Telephone:

Email Address:

VENDOR CONTACT FOR SERVICE REQUESTS.

Contact Person:

Title:

Telephone:

Email Address:

24-Hour Contact

Phone:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid #:	13123
Due Date (Before 2 p.m.):	3/27/2026
Buyer:	Jacquelyn Estrada
Description:	Non-Hazardous Hard-To-Handle Waste Disposal Services

Non-Hazardous Hard-To-Handle Waste Disposal Services

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See also