Housing Rehab Assessments – FY26 Housing Repair Program & Urgent Repair Program

Location:	North Carolina
Posted:	Apr 13, 2026
Due:	Apr 23, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	320-320-060426FD
Publication URL:	To access bid details, please log in.

Solicitation Number:	320-320-060426FD
Project Title:	Housing Rehab Assessments – FY26 Housing Repair Program & Urgent Repair Program
Description:	The services to be performed pursuant to this Contract shall be those specified under the planning, pre-rehabilitation, and rehabilitation supervision phases below for the Housing Repair Program. The activities shall be performed in accordance with the provisions of this Contract and all attachments or supplements hereto. The Contractor shall perform all services covered by this Contract in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations. The City may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor’s compensation, if mutually agreed upon by and between the city and the Contractor, shall be incorporated in written amendments to this Contract. HOUSING REPAIR PROGRAM ACTIVITIES: The Contractor will be responsible for performing a rehabilitation needs assessment and cost estimate for homeowner requested corrective actions with follow-up monitoring until project completion in a manner satisfactory to the City. Projects will include the following activities: Phase I – Planning phase: a. Perform one or more inspections of each residential home to document existing conditions; b. Prepare an existing and, if needed, a proposed floor plan of the house; c. Document existing conditions with photos; d. Request environmental testing for eligible homes. 1. Lead testing (pre-1978 homes with repairs exceeding $25,000) 2. Environmental Reviews (Federal Funded Projects) e. Prepare a rehabilitation/construction work write-up, including results of inspection, recommended remediation tasks, and materials needed that meet the City’s minimum housing code requirements, and a rehabilitation/construction cost estimate. At a minimum, the write-up should detail: 1. Describe specific rehabilitation need(s); 2. Prioritize need(s), if more than one; and 3. Estimate the cost for labor and materials required for each need. 4. Have the homeowner sign and date the work write-up f. Revise residential rehabilitation write-ups, if needed. Phase II - Pre-Rehabilitation: a. Manage and attend pre-bid on-site meeting with qualified construction contractors. Qualified contractors are required to: 1. Hold a contractor’s license issued by the State of North Carolina; 2. Not be listed on any local, state, or federal debarment list; 3. Have a Unique Entity Identifier (UEI) number and be registered with the System for Award Management (SAM.gov); and 4. Be Renovation, Repair, and Painting certified and must follow lead safe work practices to prevent lead contamination for work performed in homes built before 1978; and b. Answer any questions the bidders may have during the bidding process. Phase III – Rehabilitation Supervision: a. Prior to the start of work, schedule a Preconstruction Conference with the homeowner and the contractor. Establish start and completion dates for the work to be performed at the conference. b. Provide the City with an executed “Notice to Proceed” before the start of rehabilitation; c. At least once before any payments to the contractor are dispersed or as often as deemed necessary, monitor the contractor onsite during the construction period to make sure that the work is being done according to the work write-up (which is made a part of the rehabilitation contract by reference), and in a timely manner. A minimum of two (2) onsite visits; d. Provide photos of completed work; and e. At project completion, perform final inspection, and ensure the following forms are executed: 1. Contractor’s Release of Liens 2. Certificate of Final Inspection 3. Owner Certificate of Satisfaction
Opening Date:	4/23/2026 2:00 PM
Posted Date:	4/14/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-320-060426FD	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-04-23T14:00:00.0000000	Posted Date * 2026-04-13T15:01:55.0000000Z	Primary Commodity Code Building and facility maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tracy Winfield
Description The services to be performed pursuant to this Contract shall be those specified under the planning, pre-rehabilitation, and rehabilitation supervision phases below for the Housing Repair Program. The activities shall be performed in accordance with the provisions of this Contract and all attachments or supplements hereto. The Contractor shall perform all services covered by this Contract in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations. The City may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor’s compensation, if mutually agreed upon by and between the city and the Contractor, shall be incorporated in written amendments to this Contract. HOUSING REPAIR PROGRAM ACTIVITIES: The Contractor will be responsible for performing a rehabilitation needs assessment and cost estimate for homeowner requested corrective actions with follow-up monitoring until project completion in a manner satisfactory to the City. Projects will include the following activities: Phase I – Planning phase: a. Perform one or more inspections of each residential home to document existing conditions; b. Prepare an existing and, if needed, a proposed floor plan of the house; c. Document existing conditions with photos; d. Request environmental testing for eligible homes. 1. Lead testing (pre-1978 homes with repairs exceeding $25,000) 2. Environmental Reviews (Federal Funded Projects) e. Prepare a rehabilitation/construction work write-up, including results of inspection, recommended remediation tasks, and materials needed that meet the City’s minimum housing code requirements, and a rehabilitation/construction cost estimate. At a minimum, the write-up should detail: 1. Describe specific rehabilitation need(s); 2. Prioritize need(s), if more than one; and 3. Estimate the cost for labor and materials required for each need. 4. Have the homeowner sign and date the work write-up f. Revise residential rehabilitation write-ups, if needed. Phase II - Pre-Rehabilitation: a. Manage and attend pre-bid on-site meeting with qualified construction contractors. Qualified contractors are required to: 1. Hold a contractor’s license issued by the State of North Carolina; 2. Not be listed on any local, state, or federal debarment list; 3. Have a Unique Entity Identifier (UEI) number and be registered with the System for Award Management (SAM.gov); and 4. Be Renovation, Repair, and Painting certified and must follow lead safe work practices to prevent lead contamination for work performed in homes built before 1978; and b. Answer any questions the bidders may have during the bidding process. Phase III – Rehabilitation Supervision: a. Prior to the start of work, schedule a Preconstruction Conference with the homeowner and the contractor. Establish start and completion dates for the work to be performed at the conference. b. Provide the City with an executed “Notice to Proceed” before the start of rehabilitation; c. At least once before any payments to the contractor are dispersed or as often as deemed necessary, monitor the contractor onsite during the construction period to make sure that the work is being done according to the work write-up (which is made a part of the rehabilitation contract by reference), and in a timely manner. A minimum of two (2) onsite visits; d. Provide photos of completed work; and e. At project completion, perform final inspection, and ensure the following forms are executed: 1. Contractor’s Release of Liens 2. Certificate of Final Inspection 3. Owner Certificate of Satisfaction

Attachment Preview

Housing & Community Development

Request for Proposal #: 320-060426FD

Housing Rehab Assessments – FY26 Housing Repair Program &

Urgent Repair Program

Date of Issue: 04/13/2026

Proposal Due Date: 04/23/2026

at 02:00 P.M. ET

Direct all inquiries concerning this RFP to:

Fantashia Dickens, Purchasing Associate III

Email: Fantashia.Dickens@rockymountnc.gov

Phone: 252-972-1242

Request for Proposal # 320-060426FD

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification Number

or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute

132-1.10(b) this identification number shall not be released to the public. This page will be removed and

shredded, or otherwise kept confidential, before the procurement file is made available for public

inspection.

This page is to be filled out and returned with your Proposal.

Failure to do so may subject your Proposal to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All Proposals are hereby notified that they must have the

proper license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying with

state law and local ordinances.”

City of Rocky Mount

Housing & Community Development Department

Refer ALL Inquiries regarding this RFP to:

Fantashia Dickens

Purchasing Associate III

Request for Proposal # 320-060426FD

Proposals will be publicly opened: 04/23/2026

Contract Type: Service

EXECUTION

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified

herein. By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion

(G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-

59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by

executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by

any Federal or State department or City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and

each of its sub-contractors for any Contract awarded as a result of this RFQ, complies with the requirements of Article 2 of Chapter

64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to

verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009)

prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public

Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from

anyone with a Contract with the City , or from any person seeking to do business with the City . By execution of any response in

this quote, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been

offered, accepted, or promised by any employees of your organization. Do you have a financial interest or tangible personal

benefit with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or

agent;

department;

and

the

perceived

actual

conflict

interest.

_______________________________________________________________

Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late

quotes cannot be accepted.

VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

EMAIL:

Offer valid for at least 60 days from date of quote opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount

shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor

response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of

this acceptance will be forwarded to the successful Vendor(s).

Proposal Number: 320-060426FD

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................6

2.0 GENERAL INFORMATION.......................................................................................................6

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6

2.3 RFP SCHEDULE .....................................................................................................................7

2.4 PROPOSAL QUESTIONS .......................................................................................................7

2.5 PROPOSAL SUBMITTAL .......................................................................................................7

2.6 AUTHORIZED SIGNATURE REQUIREMENT.........................................................................8

2.7 PROPOSAL CONTENTS ........................................................................................................8

2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................9

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................9

3.1 METHOD OF AWARD.............................................................................................................9

3.2 PROCUREMENT DEFENSIBILITY & COMPLIANCE ...........................................................10

3.3 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......12

3.4 INTERPRETATION OF TERMS AND PHRASES..................................................................12

4.0 REQUIREMENTS ...................................................................................................................12

4.1 CONTRACT TERM................................................................................................................13

4.2 PRICING................................................................................................................................13

4.3 INVOICES..............................................................................................................................13

4.4 MINORITY BUSINESS PARTICIPATION..............................................................................14

4.5 VENDOR EXPERIENCE........................................................................................................14

4.6 REFERENCES ......................................................................................................................14

4.7 BACKGROUND CHECK .......................................................................................................14

4.8 PERSONNEL.........................................................................................................................15

4.9 VENDOR’S REPRESENTATIONS ........................................................................................15

5.0 SCOPE OF WORK .................................................................................................................15

5.1 GENERAL SPECIFICATIONS...............................................................................................15

5.2 PROJECT ORGANIZATION..................................................................................................17

5.3 ACCEPTANCE OF WORK ....................................................................................................17

5.4 TRANSITION ASSISTANCE .................................................................................................17

CONTRACT ADMINISTRATION ........................................................................................................18

Page 4 of 20

Proposal Number: 320-060426FD

Vendor: __________________________________________

6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................18

6.2 DISPUTE RESOLUTION .......................................................................................................18

6.3 CONTRACT CHANGES ........................................................................................................18

6.4 CITY’S RIGHTS AND OPTIONS ...........................................................................................18

ATTACHMENT A: PRICING.............................................................................................................19

ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS & CONDITIONS.....................................20

ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION ......................................................20

Page 5 of 20

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Housing Rehab Assessments – FY26 Housing Repair Program & Urgent Repair Program

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