Water Treatment Plant Clarifier and Equipment

PROJECT MANUAL
Documents and Specifications
CITY OF SPRING HILL, TENNESSEE
WTP CLARIFIER AND FILTER EQUIPMENT
RFP
MAYOR
Honorable Matt Fitterer
BOARD OF ALDERMEN
Trent Linville, Vice Mayor
John Canepari
Alex Jimenez
Scott Wernert
Jaimee Davis
Brent Murray
Erinn Hartwell
Vincent Fuqua
CITY ADMINISTRATOR
J. Carter Napier
ASSISTANT GENERAL MANAGER
Jeremy Vanderford
262 Robert Rose Drive, Suite 102
MURFREESBORO, TN 37129 | 615.220.5800
www.thomasandhutton.com
CITY OF SPRING HILL, TENNESSEE Date: JUNE 2026__
APPROVED BY: __________________________ File No.: __ 28298.0074__
TITLE: ___________________DATE: _________ Contract Set No.: __ ___

LEGAL NOTICE
INVITATION TO SUBMIT PROPOSALS
The City of Spring Hill will accept quotations for the following equipment at the City's Water
Treatment Plant: two (2) clarifier settling plate systems, two (2) clarifier tube settler systems, four
(4) mud/gate sludge valves, valve stem & guide, four (4) inlet siphons, one (1) annular flume, and
prefabricated diamond plate panels on the filter walkway. The equipment shall be supplied by
Veolia or Engineer approved equal. This Request For Proposal (RFP) is intended to secure
competitive pricing and award for furnishing and delivery to the project site only. Installation
will be bid separately under a future RFP.
Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations
no later than Wednesday, September 23rd, 2026, at 2:00 PM, local time, at which time
bids will be publicly opened and read aloud. No bid may be withdrawn after the scheduled
closing time for a period of 90 days. Bidding documents may be obtained at Spring Hill City
Hall during regular business hours or www.springhilltn.org. Quotations should be mailed or hand
delivered to:
Kyle Therriault, Purchasing Agent
City of Spring Hill
Sealed Bid: WTP Clarifier and Filter Equipment RFP / Wednesday, September 23rd,
2026 at 2:00 PM, local time.
199 Town Center Parkway (for hand delivery or courier services)
P.O. Box 789 (for regular mailing services)
Spring Hill, TN 37174
The City of Spring Hill will not discriminate in the purchase of all goods and services based on
race, color, religion, sex, national origin, age, disability or any other lawfully protected
classification.
Verbal quotations and quotations received after the closing date and time will not be accepted.
The City of Spring Hill reserves the right to reject any, and all, bids to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the City.
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TABLE OF CONTENTS
Section I: General Information
Section II: Proposal Requirements
Section III: Specification Compliance
Required Forms
Drug-Free Workplace Affidavit
Certificate of Nondiscrimination Title VI
Compliance Survey
Certificate of Non-Illegal Immigrant Use Certificate of
Non-Collusion
Specifications and Exhibits
* Manufacturer General Performance and Instruction
* Product Specifications
* Record Drawings
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SECTION I - GENERAL INFORMATION
A. The City of Spring Hill is requesting proposals for the procurement and delivery of the following
items at the City's Water Treatment Plant: two (2) clarifier settling plate systems, two (2) clarifier
tube settler systems, four (4) mud/gate sludge valves, four (4) inlet siphons, one (1) annular flume,
and prefabricated diamond plate panels on the filter walkway. It shall be the responsibility of the
bidder to verify, inspect, and measure the existing diamond plate panels prior to bidding to ensure
proper sizing and fit. The equipment shall be supplied by Veolia or Engineer approved equal with the
exception of the diamond plate panels. This Request For Proposal (RFP) is intended to secure
competitive pricing and award for furnishing and delivery to the project site only. Installation will be
bid separately under a future RFP. Refer to the product specifications included in this RFP for more
information.
Owner: Spring Hill City Hall
199 Town Center Parkway
P.O. Box 789
Spring Hill, TN 37174
Contact: Jeremy Vanderford, Assistant General Manager - Spring Hill Water
8060 Station Hill Drive
Spring Hill, TN 37174
Questions are to be directed to Jeremy Vanderford via E-mail: jvanderford@springhilltn.org.
Questions must be in writing and not verbal. All questions and clarifications will be reviewed
and answered via an addendum which will be published on the City's website prior to bid date.
B. The City of Spring Hill reserves the right to reject any, and all bids, to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the City. Bids may not
be withdrawn after scheduled closing time for a 90-day period.
C. The bidder shall abide by and comply with the true intent of the specifications and not take
advantage of any unintentional error or omission but shall fully address the full intent and
meaning of each aspect of the specifications.
D. All forms shall be completed and included as an integral part of each bidder's proposal.
E. Freight shall be paid by the contractor and should be included in the unit price bid.
F. The City is a tax-exempt organization.
G. Mail is delivered after 4:00 p.m. Monday through Friday.
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SECTION II - PROPOSAL REQUIREMENTS
Scope: Procurement and delivery of the following equipment at the City's Water Treatment Plant: two
(2) clarifier settling plate systems, two (2) clarifier tube settler systems, four (4) mud/gate sludge
valves, four (4) inlet siphons, one (1) annular flume, and prefabricated diamond plate panels on the
filter walkway. It shall be the responsibility of the bidder to verify, inspect, and measure the existing
diamond plate panels prior to bidding to ensure proper sizing and fit. The equipment shall be supplied
by Veolia or Engineer approved equal with the exception of the diamond plate panels.
Site visits shall be scheduled through, and approved by, Jeremy Vanderford, Assistant General
Manager - Spring Hill Water; (931)-486-2252 x 470 or jvanderford@springhilltn.org. During the time
of 8:00 am - 11:00 am and 1:00 pm - 3:00 pm, M-F for the two-week period of September 8th through
September 18th.
SECTION III - SPECIFICATION COMPLAINCE
This RFP is for procurement purposes only. The lump sum price quoted shall include furnishing and
delivery of all equipment and an estimate of equipment procurement lead time shall be provided. No
manufacturer substitutions are permitted without the written approval of the Engineer and/or Assistant
General Manager of Spring Hill Water. Manufacturer's data, fabrication details, cut sheets and testing
reports shall be submitted to the City's consultant Thomas and Hutton (Ryan Chamblee, P.E.,
chamblee.r@tandh.com (629) 900-4906 for review and approval.
No bidder may withdraw a bid for a period of ninety (90) days after bids have been opened. The City
has the right to reject any/and all bids or to waive all technicalities. The Contractor's Name and Address
must be placed on the envelope containing their proposal, otherwise the bid will not be opened.
ERROR IN BID - in case of error in the prices in the bid, the written price will govern. No bid shall
be altered, amended, or withdrawn after specified time for opening bids. Negligence on the part of the
bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened.
SPECIFICATIONS - it is understood that reference to specifications shall be sufficient to make the
terms of such specifications binding on the supplier/bidder. In addition to the attached technical
specifications and drawings, the contractor shall adhere to the Spring Hill Ordinances, Manuals,
Policies & Permits, which can be found on the City's website at
https://www.springhilltn.org/421/Ordinances-Manuals-Policies-Permits
PROPOSAL BID ITEM:
All equipment and materials shall be procured and delivered to the Spring Hill Water Treatment Plant
located at 4151 Kedron Rd, Spring Hill, TN 37174.
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Bid Proposal
TOTAL LUMP SUM BID COST
(Written Bid in words)
_____________________________________
$________________________________
_____________________________________
Estimated Lead Time For Equipment Procurement & Delivery ____________ Months
In compliance with the conditions stated above and attached specifications and conditions, the
undersigned offers, and agrees, if this bid is accepted within 90 days from opening date, to
furnish and deliver all items at the prices set above. Upon receipt of written notice of the
acceptance of this bid, the Bidder will execute the formal contract attached within ten (10) days
and deliver a surety bond or bonds as stipulated herein. The bid security attached in the sum of
FIVE PERCENT (5%) Dollars ($ ) shall become the property of the
Owner in the event the contract and bond are not executed within the time set forth as liquidated
damages for the delay and additional expense to the Owner caused thereby.
OWNER CITY OF SPRING HILL CONTRACTOR
By: ________________________________
By:
Kyle Therriault, Purchasing Agent
Attest: Attest:
City Clerk
Address for giving notices
Address for giving notices P.O. Box 789
Spring Hill, TN 37174
Agent for service to process:
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AFFIDAVIT
STATE OF TENNESSEE DRUG-FREE WORKPLACE AFFIDAVIT
COUNTY OF OF PRIME BIDDER
NOW COMES AFFIANT, who being duly sworn, deposes and says:
1. He/She is the principal officer for ;
2. That the bidding entity has submitted a bid to the City of Spring Hill for the construction
of ;
3. That the bidding entity employs no less than five (5) employees;
4. That Affiant certifies that the bidding entity has in effect, at the time of submission of its
bid to perform the construction referred to above, a drug-free workplace program that
complies with 50-9-113, Tennessee Code Annotated;
5. That this affidavit is made on personal knowledge.
Further Affiant saith not.
AFFIANT
SUBSCRIBED AND SWORN TO before me this day of , 20 .
NOTARY PUBLIC
My Commission expires:
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50-9-113. State and local government construction contracts.
(a) Each employer with no less than five (5) employees receiving pay who contracts
with the state or any local government to provide construction services or who is
awarded a contract to provide construction services or who provides construction
services to the state or local government shall submit an affidavit stating that such
employer has a drug-free workplace program that complies with this chapter, in effect
at the time of such submission of a bid at least to the extent required of governmental
entities. Any private employer that certifies compliance with the drug-free workplace
program, only to the extent required by this section, shall not receive any reduction
in workers' compensation premiums and shall not be entitled to any other benefit
provided by compliance with the drug-free workplace program set forth in this chapter.
Nothing in this section shall be construed to reduce or diminish the rights or privileges
of any private employer who has a drug-free workplace program that fully complies with
this chapter. For purposes of compliance with this section, any private employer shall
obtain a certificate of compliance with the applicable portions of the Drug-free
Workplace Act from the department of labor and workforce development. No local
government or state governmental entity shall enter into any contract or award a contract
for construction services with an employer who does not comply with the provisions of
this section.
b) For the purposes of this section, "employer" does not include any utility or unit of local
government. "Employer" includes any private company and/or corporation.
(c) If it is determined that an employer subject to the provisions of this section has entered
into a contract with a local government or state agency and such employer does not have
a drug-free workplace pursuant to this section, such employer shall be prohibited
from entering into another contract with any local government or state agency until
such employer can prove compliance with the drug-free workplace program pursuant to
this section. If the same employer again contracts with any local government or state
agency and does not have a drug- free workplace program pursuant to this section, then
such employer shall be prohibited from entering into another contract with any local
government or state agency for not less than three (3) months from the date such violation
was discovered and verified and shall be prohibited from entering into another contract
until such employer complies with the drug-free workplace program pursuant to this
section. If the same employer for a third time contracts with any local government or
state agency and does not have a drug-free workplace program pursuant to this section,
then such employer shall be prohibited from entering into another contract with any
local government or state agency for not less than one (1) year from the date such
violation was discovered and verified and shall be prohibited from entering into another
contract until such employer complies with the drug-free workplace program pursuant to
this section.
(d) A written affidavit by the principal officer of a covered employer provided to a local
government at the time such bid or contract is submitted stating that the employer is in
compliance with this section shall absolve the local government of all further
responsibility under this section and any liability arising from the employer's compliance
or failure of compliance with the provisions of this section.
[Acts 2000, ch.918, 1,2.]
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CITY OF SPRING HILL, TENNESSEE
INDEMNIFICATION AGREEMENT
____________________________________________________________________
(NAME OF CONTRACTING COMPANY)
agrees to indemnify and save, the Government of Spring Hill; the City
of Spring Hill; Thomas & Hutton; and sub-consultants working under
Thomas & Hutton; on or off duty, officers, and employees of the City
of Spring Hill; Thomas & Hutton; and sub-consultants working under
Thomas & Hutton, harmless from any and all losses, damages and
expenses, including court costs and attorney's fees, by reason of any
loss, whatsoever, arising out of or in consequence of the work done
in connection with the contract of which this Agreement is a part,
excepting only such losses as shall be occasioned solely by the
negligence of the City of Spring Hill; Thomas & Hutton; and those
sub-consultants working under Thomas & Hutton, on this project.
The contractor further agrees to protect, defend, and save the City
its elected and appointed officials, agents, employees and volunteers
while working in the scope of their duties as such, harmless from and
against all claims, demands, and causes of action of any kind or
character, including the cost of their defense, arising in favor of
the contractor's employees or third parties on account of bodily or
personal injuries, death or damage to property arising out of services
performed or omissions of services or in any way resulting from the
acts or omissions of the contractor and/or its agents, employees,
subcontractors, representative or the City under this agreement.
Company
Title
Date
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CITY OF SPRING HILL CONSTRUCTION CONTRACT
CERTIFICATE OF NONDISCRIMINATION
As Bidder, Contractor, or Subcontractor on City of Spring Hill Construction Project,
1. the undersigned states that he does not discriminate against any subcontractor,
employee or applicant for employment on the grounds of race, color, national origin or
sex and, if awarded a contract for this project, agrees in performance of work:
2. not to discriminate against any subcontractor, employee, or applicant for employment
on the grounds of race, color, national origin or sex;
3. to maintain payrolls of laborers and mechanics employed on this contract until 90
days after final release and final payment by the City;
4. require a similar certificate to be executed by each subcontractor at the time a
subcontract is executed under the contract with the requirement that such
subcontractor agrees to require a similar certificate of requirement on any lower tier of
subcontractors.
Contractor's Name Date
Signature Title
Printed or typed name and title
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