6574 Bid - Gen Inst-WPCA-ED-Whitney Avenue

TOWN OF TRUMBULL, CONNECTICUT
REQUEST FOR PROPOSAL, CONDITIONS, SPECIFICATIONS,
AND DRAWINGS
BID-RFP #6574
WHITNEY AVENUE - PHASE II SIDEWALK/TRAIL
CONNECTION IMPROVEMENTS PROPOSAL
SUBMITTAL DUE: June 30, 2026 @ 2 pm
Stantec Consulting Services, Inc.
55 Church Street
Suite 601
New Haven, CT 06510
203.495.1645
www.stantec.com

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
TABLE OF CONTENTS
Note: This Table of Contents has been prepared for the convenience of those using this contract with the sole
express purpose of locating quickly the information contained herein; and no claims shall arise due to omis-
sions, additions, deletions, etc., as this Table of Contents shall not be considered part of the contract.
Notice to Proposers
Section 1 - General Requirements for Bidding and Instructions to Proposers
Section 2 - Proposal
Section 3 - Contract and Bonds
Section 4 - State Required Contract Provisions
Section 5 - Town of Trumbull General Specifications
Section 6 - Technical Specifications

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
Notice to Proposers
TOWN OF TRUMBULL
TOWN ENGINEERING
REQUEST FOR PROPOSALS
WHITNEY AVENUE - PHASE II SIDEWALK/TRAIL CONNECTION IMPROVEMENTS
BID-RFP # 6574 DUE: June 30, 2026 at 2:00PM
Sealed proposals for the WHITNEY AVENUE - PHASE II SIDEWALK/TRAIL CONNECTION IMPROVEMENTS
will be received at the office of the Purchasing Agent, 5866 Main Street, Trumbull, Connecticut, on
or before the date indicated above, at which time all proposals received will be opened and read
aloud.
Proposal, instructions, requirements and Specifications are available from the Town Of
Trumbull Website (www.trumbull-ct.gov ) In the Purchasing Department Section Link
To "Bid Opportunities & also on the State Contracting Portal http://das.ct.gov/portal
The consulting engineer for this project is: Stantec, 55 Church Street, New Haven, CT
203.495.1645.
Proposers shall comply with State mandated Guidelines if and shall comply with Equal Opportunity
Employment Practices, and Safety and Health Regulations.
This contract is subject to state set-aside (CHRO) and contract compliance
requirements
.
The Town of Trumbull reserves the right to waive and/or reject any and all proposals or any part
thereof, waive the information in the proposal process, and reject any unqualified proposals, or ac-
cept any proposal or part thereof, deemed to be in the best interest of the Town of Trumbull.
Richard Kotchko
Interim Purchasing
Agent

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
SECTION 1
GENERAL REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO PROPOSERS

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
TOWN OF TRUMBULL
TOWN ENGINEERING
REQUEST FOR PROPOSALS
WHITNEY AVENUE - PHASE II SIDEWALK/TRAIL CONNECTION IMPROVEMENTS
BID-RFP # 6574 DUE: June 30, 2026 at 2:00PM
GENERAL INSTRUCTIONS
The Town of Trumbull, (hereinafter referred to as Town or Owner), through the office of the Purchasing Agent, will accept sealed
proposals for the WHITNEY AVENUE - PHASE II SIDEWALK/TRAIL CONNECTION IMPROVEMENTS in the Town of Trumbull
in accordance with the specifications and requirements detailed in this request. All qualified and interested parties (hereinafter referred
to as proposer, bidder, contractor or supplier) are invited to submit proposals under the terms and conditions set forth as follows:
This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town and the successful proposer. It's
the sole responsibility of the contractor/ vendor to check the Towns website for any addendum.
1. PREPARATION FOR PROPOSALS
Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this re-
quest. Submit one (1) ORIGINAL and Two (2) EXACT COPY and One (1) e-copy on Memory stick.
Bidders should submit bids in a clear, concise and legible manner to permit proper evaluation of
responsive bids.
An original and Two (2) exact copies and one e-copy of each Proposal shall be submitted in a sealed envelope, and addressed to:
Purchasing Agent, Town of Trumbull, in a sealed envelope and plainly marked on the outside as "WHITNEY AVENUE - PHASE II
SIDEWALK/TRAIL CONNECTION IMPROVEMENTS" The envelope shall bear on the outside the name of the proposer and address.
No oral, telephone or tele- graphic responses will be considered. Proposals received after the advertised time and date due shall not
be opened or considered. The Town reserves the right to communicate with any or all of the proposers to clarify the provisions of
Proposals. The Town further reserves the right to request additional information from any proposer at any time after proposals are
opened
2. PROPOSAL SUBMISSION
a) Proposals are to be completed (unless directed otherwise in the specifications), printed, signed by an authorized agent, and
sealed in an envelope (including all official literature, brochures, etc., which support this request) and addressed as follows:
BID 6574 WHITNEY AVENUE - PHASE II SIDEWALK/TRAIL CONNECTION IMPROVEMENTS
Trumbull Town Hall - Attn: Richard Kotchko
Interim Purchasing Agent 5866 Main Street, Trumbull CT
06611
DUE: June 30, 2026 at 2 pm sharp
b) All Proposals must be made on the enclosed Proposal form. All blank spaces for Proposal prices must be filled in, in ink or
typewritten, and the proposal form must be fully completed and executed when submitted. Please be advised that the person
signing the formal proposal must be authorized by your organization to contractually bind your firm with regard to prices and
related contractual obligations for the subject project
c) The party signing the formal proposal must be authorized by your organization to contractually bind your firm with regard to prices
and related contractual obligations for the contractual period requested.
d) The Town reserves the right to correct, after proposer verification, any mistake in a proposal that is a clerical error, such as a
price extension or decimal point error. No oral, email, telephonic, or faxed proposals will be considered
3. PROPOSAL RESPONSE TIME
Responses to this request shall be received at the office of the Purchasing Agent, Town Hall prior to the advertised hour (noted above)
of opening, at which time all proposals (total proposal amount only) shall be publicly opened and read aloud. A proposer may withdraw
a proposal at any time prior to the above scheduled date and time. Any proposal received after the above scheduled date and time
shall not be considered or opened. No proposer may withdraw a proposal within ninety (90) days after the actual Bid opening.
4. TOWN OPTIONS - Omitted
5. TAX EXEMPT

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
The Town of Trumbull is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut. Such
taxes must not be included in the proposal price. The Town of Trumbull Tax Exempt number is 05-010 31-000.

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
6. SPECIFICATIONS
a) If quoted materials and/or equipment do not meet or better the attached specifications on ALL points, the pro-
poser must note ALL exceptions as separate attachments to their formal response; otherwise, it will be pre-
sumed that the proposal is in accordance with all specifications requested herein. Each Bidder will be held
responsible to have studied the Specifications, visit the site (if necessary), regarding the proposed work, satis-
fied itself regarding all existing conditions and measurements, and to have included in the proposal an amount
sufficient to cover all work.
b) Should any Bidder find discrepancies in the Specifications, or be in doubt as to the exact meaning, notify the
Town at once. The Town may then at their option, issue Addenda clarifying same. The Town shall not be re-
sponsible for oral instructions or misinterpretations of Specifications.
c) The Town reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda be- come,
upon issuance part of the Specification. Each Bidder shall cover such Addenda in the proposal and shall
acknowledge receipt of same on the blank provided therefore. It is the bidders' responsibility to access the
Town's website or contact the Town for any addenda that may be issued in conjunction with this bid.
d) The Town reserves the right to require any or all Bidders to submit statements as to previous experience in perform-
ing comparable work; and as to financial and technical organizations and resources available for this work. The mere
opening and reading aloud of a bid shall not constitute or imply the Town's acceptance of the suitability of a Bidder or
the bid, nor shall possession of Drawings or Specifications constitute an invitation to bid. The competency and re-
sponsibility of Bidders as well as the number of working days required for completion will be considered in making an
award.
7. INQUIRIES & ADDENDUMS
a) All technical inquiries regarding this request shall be answered up to the close of business on June 18, 2026, after which time
no additional questions will be accepted to
William Maurer- Trumbull Town Engineer (203-452-5056) wmaurer@trumbull-ct.gov
and a copy to Kent Gannon at Stantec, Inc., kent.gannon@stantec.com.
All other questions may be directed to Richard Kotchko Interim Purchasing Agent (203.452.5042) rkotchko@trumbull-ct.gov.
Answers to questions the Town deems to be in the interest of all proposers will be made available in writing, email or by Fax as ap-
propriate to all proposers or posted as an addendum on the Town web site.
b) To communicate with any or all the proposers to clarify the provisions of this request; the Town further reserves the right to re-
quest additional information from any proposer at any time after proposals are opened.
c) It is the sole responsibility of a proposer to verify any addendums that may have been issued relating to this request
prior to submission of a proposal. Any notice of addendum shall be published on the Town website (www.trumbull-
ct.gov ) in the Purchasing Department Section (Bid Notices). Failure to submit a response that does not address any
changes or addendums may result in a disqualification of a proposal submission.
8. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS
Any assignment or subcontracting by a proposer, bidder, supplier, or contractor for work to be performed, or goods and/or services
to be provided, in whole or in part, and any other interest in conjunction with a Town procurement shall not be permitted without the
express written consent of the Town of Trumbull.
9. HOLD HARMLESS CLAUSE
The Contractor agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss, damage or
expense which the Town may suffer or for which the Town may be held liable by reason of injury, including death, to any person or
damage to any property arising out of or in any manner connected with the operations to be performed under this request, whether or
not due in whole or in part of any act, omission or negligence of the Owner or any of his representatives or employees.
10. WORK REGULATIONS, STANDARDS AND FEDERAL AND STATE PREVAILING WAGE
a) All work activities performed in association with this request must be performed and completed for the Town in accordance with
current Federal State and Local regulations. All services performed shall also conform to the latest OSHA standards and/or
regulations.
b) Applicable laws and regulations relating to State of Connecticut Prevailing Wages, this a prevailing wage job all laws to
prevailing wage must be met for employment practices, nondiscrimination, safety and health regulations shall be adhered to by
the contractor. The contractor shall be responsible for "Certified Statements of Compliance" regarding Prevailing Wages.
Contractor shall also collect and submit four (4) Certified "Statements of Compliance" from any sub-contractors. Prevailing Wage
rates are either included in the initial bid documents or will be issued.

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
.
11. INSURANCE
The successful proposer shall provide the Town Purchasing Agent with a Certificate of Insurance before work commences. The Town
and the State of Connecticut shall be named as an additional insured with an Insurance Company licensed to write such insurance in
Connecticut, against the following risks and in not less than those listed in the table below:
1. Workers' Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by
subcontractors, the Contractor shall carry, and require each subcontractor to carry, Workers' Compensation insurance as required by
the laws of the State of Connecticut. Employer's Liability insurance shall be provided in amounts not less than $100,000 per accident
for 1.03 bodily injury by accident; $500,000 policy limit by disease and $100,000 per employee for bodily injury by disease. Each
Workers' Compensation policy shall contain the U.S. Longshoreman's and Harbor Workers' Act endorsement when work is to be
performed over or adjacent to navigable water. 2. Commercial General Liability Insurance: With respect to the operations the Contractor
performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry,
Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property
Damage and Independent Contractors. Products and completed operations insurance for ongoing and completed operations shall be
maintained for a period of two (2) years after the acceptance of the Project by the Department in accordance with 1.08.14 in Form 819.
See chart below for applicable minimum coverage amounts.
.Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance covering the operation of all motor
vehicles, including those hired or borrowed, that are used in connection with the Project for all damages arising out of: (1) bodily
injury to or death of all persons and/or (2) injury to or destruction of property; in any one accident or occurrence. This policy shal
l not be subject to an annual aggregate limitation. See chart above for applicable minimum coverage amounts. 4. Owner's
and Contractor's Protective Liability Insurance for and in the Name of the State: With respect to the Contractor's Project
operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the State for each accident
or occurrence resulting in damages from (1) bodily injury to or death of persons and/or (2) injury to or destruction of property.
See chart below for applicable minimum coverage amounts.
The insurance policy must contain the additional provision wherein the company agrees that Thirty (30) days prior to termination,
expiration, cancellation or reduction of the insurance afforded by this policy with respect to the contract involved, written notice will be
served by registered mail to the Purchasing Agent, Town of Trumbull.
Additionally, the successful proposer (Contractor) shall provide adequate statutory Workmen's Compensation Insurance for all labor
employed on this project, and comprehensive General Public Liability Insurance (Coverage "B")
The successful proposer (Contractor) and each Subcontractor agree that their insurance carriers waive subrogation against the Town,
its agents or employees with respect to any loss covered by the Contractor's and each Subcontractor's insurance.
12. CONFLICT OF INTEREST
Public officials shall be prohibited from receiving any town work procured through a public
Bid or bid waived process so as to avoid any appearance of impropriety or conflict of interest;
And; Public officials cannot circumvent the intent of this ordinance by receiving town work
Through a bid waiver, as proscribed by the Trumbull Town Charter.
13. PROPOSAL, PERFORMANCE AND PAYMENT BONDS
a) A Bid Bond payable to the Owner must accompany each Proposal for ten (10%) percent of the total amount of the Proposal. As
soon as the Proposal prices have been compared, the Owner will return the bonds of all except the three lowest responsible
Proposals. When the Agreement is executed, the bonds of the two remaining unsuccessful Proposers will be returned. The

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
Proposal Bond of the successful Proposer will be retained until the Payment Bond and Performance Bond have been executed
and approved, after which it will be returned. A certified check may be used in lieu of a Proposal (Bid) Bond.
b) A Performance Bond and a Payment Bond, each in the amount of 100 percent (100%) of the Contract Price, with a corporate
surety approved by the Owner, will be required for the faithful performance of the contract. Attorneys-in-fact who sign the Bid
Bonds or Payment Bonds and Performance Bonds must file with each bond, a certified and effective dated copy of their power of
attorney.
c) The party to whom the contract is awarded will be required to execute the Agreement and obtain the Performance Bond and
Payment Bond within ten (10) calendar days from the date when Notice of Award is delivered to the Proposer. The Notice of
Award shall be accompanied by the necessary Agreement and Bond forms. In case of failure of the Proposer to execute the
Agreement, the Owner may, at his option, consider the Proposer in default, in which case the Bid Bond accompanying the pro-
posal shall become the property of the Owner.
d) The Owner, upon receipt of acceptable Performance Bond, Payment Bond and Agreement signed by the Contractor, shall sign
the Agreement and return to the Contractor an executed duplicate of the Agreement within a reasonable period of time. The re-
turned executed Agreement by the Owner to the Contractor shall be accompanied with a Notice to Proceed.
e) The Contractor shall secure a maintenance bond with a company which shall have been approved by the Attorney of the Town of
Trumbull, guaranteeing his work in all phases of construction for a period of two (2) years from the date of acceptance by the
Town which shall also cover all damages due to trench settlement.

Town of Trumbull - General Instructions
BID 6574- Whitney Avenue - Phase II Sidewalk/Trail
Connection Improvements
f) The face value of the maintenance bond shall be as follows: 5% of the base bid of contracts over $50,000.
14. WORK SCHEDULE
The Town anticipates Work shall begin on or about July 27, 2026 and be completed by November 20,2026.
15. LOWEST RESPONSIBLE PROPOSAL
a) The Town shall determine the "lowest responsible qualified proposer" on the basis of the Proposer submitting the lowest "Total
Proposal", responsiveness of his Technical Proposal; and demonstrating a history of the ability and integrity necessary to per-
form the required work; and certifying that it shall perform the work in accordance with the specifications.
b) Proposals will be compared on the basis of the "Total Proposal" of the items listed in the Proposal and on basis of the Propos-
er's experience and competence.
c) If the Lowest Total Proposal exceeds the amount of funds available for the project, the Town reserves the right to increase or
decrease any class, item or part of the work. After determining the "lowest responsible qualified proposer", the Town will issue a
Notice of Award to the successful Proposer.
d) The Proposer designated by the Town as the "lowest responsible qualified proposer" to whom the contract is awarded shall
execute the Contact and submit the following documents:
i. Performance Bond
ii. Labor, Payment and Materials Bond
iii. Copy of valid license issued by the State of Connecticut, Department of Consumer Protection.
e) In the event that the lowest responsible qualified proposer fails to execute the Contact and/or fails to provide the required doc-
uments within the time period prescribed, the Town, at its option, may consider the lowest responsible qualified proposer to be in
default, in which case the Bid Guarantee shall become the property of the Town.
16. LIQUIDATED DAMAGES
Each work assignment must be completed within 100 consecutive calendar days, excluding winter shutdown, after town issuing Letter
to proceed. Contractor further agrees to pay as liquidated damages, the sum of ($850) eight hundred and fifty dollars for each
consecutive calendar day thereafter from letter to Proceed
17. DELIVERY TIME IS OF THE ESSENCE - Omitted
18. STATEMENT OF QUALIFICATIONS AND REFERENCES
Bidders shall complete and submit the "Statement of Qualifications" section of this request along with the References form. The Town
and Engineering Department may make such investigations as necessary, and it deems appropriate to determine the qualification-
tions of the proposer to perform the work required. If the Town is not satisfied that the proposer is properly qualified, the Town along
with Engineering Department reserves the right to reject the proposal of said proposer.
19. MISCELLANEOUS
a) All Contractors must develop a complete and thorough schedule which demonstrates that the Contractor will be able to com-
plete the project in a timely fashion. Such schedule shall be provided prior to Award of Contract.
b) Selected proposer agrees to warranty all work completed for this requirement.
c) The Town may make such investigations as necessary, and it deems appropriate to determine the qualifications of the proposer
to perform the work required. Each proposer shall submit a Statement of Bidder Qualifications. If the Town is not satisfied that
the proposer is properly qualified, the Town reserves the right to reject the proposal of said proposer.
d) All material testing and material certification shall be in accordance with State requirements.
e) All closeout documents must be in accordance with State requirements.
20. UNIT PRICE
A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.
B. The "Bid Price" (sometimes referred to as the extended price) for each unit price Bid item will be the product of the
"Estimated Quantity" (which Owner or its representative has set forth in the Bid Form) for the item and the corre-
sponding "Bid Unit Price" offered by the Bidder. The total of all unit price Bid items will be the sum of these "Bid Pric-
es"; such total will be used by Owner for Bid comparison purposes. The estimated quantities of items are not
guaranteed and are solely for the purpose of comparison of Bids and determining an initial Contract Price. Payments
to the Contractor will be based on actual quantities.