50-2425026 Short-Term Workforce Techologies IT Sourcing Event

Location:	North Carolina
Posted:	Oct 20, 2025
Due:	Dec 22, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies Q - Medical Services V - Transportation, Travel and Relocation Services
Solicitation No:	Doc1772819317
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc1772819317
Project Title:	50-2425026 Short-Term Workforce Techologies IT Sourcing Event
Description:	The purpose of this RFP Lite is to obtain pricing for and procure support for the Short-Term Workforce Technologies (STW Solicitation Number * Doc1772819317	Department STATE OF NC - COMMUNITY COLLEGES SYSTEMS OFFICE	Status Reason Open
Opening Date 2025-12-22T14:00:00.0000000	Posted Date * 2025-10-20T13:41:49.0000000Z	Commodity Code Business function specific software
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Grant Braley
Description The purpose of this RFP Lite is to obtain pricing for and procure support for the Short-Term Workforce Technologies (STW Attachments 50-2425026 Short-Term Workforce Technologies Support Final RFP Lite.pdf (466.44 KB) RFPLite 50-2425026 Short-Term Workforce Technologies Sourcing Project Final Vendor Question Submission Template.xlsx (16.66 KB)

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STATE OF NORTH CAROLINA

NORTH CAROLINA COMMUNITY COLLEGE

SYSTEM (NCCCS)

Refer ALL inquiries regarding this RFP Lite

to:

Grant Braley

braleyg@nccommunitycolleges.edu

(919) 807-7199

See page 2 for mailing instructions.

Request for Proposal Lite No. 50-2425026

Offers will be publicly opened: December 22, 2025

Issue Date: October 20, 2025

Commodity Number: 432315 Business Function

Specific Software

Description: Short-Term Workforce Technologies

Solution

Using Agency: NC Community College System

Requisition No.: N/A

OFFER AND ACCEPTANCE

The State seeks offers for the Software, Services and/or goods described in this solicitation. The State’s

acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent

Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence

as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)

Best and Final Offers, if any, (2) special terms and conditions specific to this Request for Proposal-RFP Lite, (3)

specifications, (4) Department of Information Technology Terms and Conditions of this RFP Lite, and (5) the

agreed portions of the awarded Vendor’s offer. No contract shall be binding on the State until an

encumbrance of funds has been made for payment of the sums due under the contract.

EXECUTION

In compliance with this RFP Lite and subject to all the conditions herein, the undersigned offers and agrees to

furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time

specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL.

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 180 days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this RFP Lite are accepted, an authorized representative of NCCCS shall affix their signature

hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of NCCCS).

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE.................................................................................................................. 4

2.0 GENERAL INFORMATION........................................................................................................................................ 4

2.1. VENDOR QUESTIONS................................................................................................................................................ 4

2.2. ADDENDA.................................................................................................................................................................... 4

2.3. OFFER SUBMITTAL .................................................................................................................................................... 4

2.4. BASIS FOR REJECTION............................................................................................................................................. 5

2.5. LATE OFFERS............................................................................................................................................................. 5

2.6. NON-RESPONSIVE OFFERS ..................................................................................................................................... 5

2.7. NOTICE TO VENDORS............................................................................................................................................... 5

2.8. E-PROCUREMENT SOLICITATION ........................................................................................................................... 5

2.9. DISTRIBUTORS AND RESELLERS ........................................................................................................................... 6

2.10. POSSESSION AND REVIEW.................................................................................................................................... 6

2.11. BEST AND FINAL OFFERS (BAFO) ......................................................................................................................... 6

2.12. AWARD ...................................................................................................................................................................... 6

2.13. POINTS OF CONTACT ............................................................................................................................................. 6

2.14 SOURCE SELECTION ............................................................................................................................................... 7

2.15 EVALUATION CRITERIA............................................................................................................................................ 7

3.0 SPECIFICATIONS ..................................................................................................................................................... 7

3.1. VENDOR STANDARD AGREEMENT(S) .................................................................................................................... 7

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. ............................................................................................ 8

3.3. E-VERIFY..................................................................................................................................................................... 8

3.4 SPECIFICATIONS SPECIFIC TO THIS RFP LITE ...................................................................................................... 8

3.5. SECURITY SPECIFICATIONS .................................................................................................................................. 13

3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS ......................................................................................... 14

3.6.1 ARCHITECTURE DIAGRAMS - RESERVED.......................................................................................................... 14

3.6.2 SOLUTION ROADMAP - RESERVED .................................................................................................................... 14

3.6.3 IDENTITY AND ACCESS MANAGEMENT ............................................................................................................. 15

3.6.4 INTEGRATION APPROACH - RESERVED ............................................................................................................ 15

3.6.5 DISASTER RECOVERY AND BUSINESS CONTINUITY - RESERVED................................................................ 15

3.6.6 DATA MIGRATION - RESERVED ........................................................................................................................... 15

3.6.7 APPLICATION MANAGEMENT .............................................................................................................................. 15

3.6.8 ACCESSIBILITY - RESERVED ............................................................................................................................... 15

3.7. BRAND SPECIFIC PRODUCT - RESERVED .......................................................................................................... 15

3.8. DELIVERY.................................................................................................................................................................. 15

3.9. CONTRACT TERM .................................................................................................................................................... 15

3.10 EFFECTIVE DATE .................................................................................................................................................... 15

4.0 FURNISH AND DELIVER (F & D MATRIX) ............................................................................................................. 16

Page 2 of 29

RFP Lite # 50-2425026

May 10, 2024

5.0 HISTORICALLY UNDERUTILIZED BUSINESSES ................................................................................................. 16

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS......................................... 17

7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS................................................ 18

ATTACHMENT A: REFERENCES........................................................................................................................................ 29

Page 3 of 29

RFP Lite # 50-2425026

May 10, 2024

1.0 INTENT, USE, DURATION AND SCOPE

The purpose of this RFP Lite is to obtain pricing for and procure support for the Short-Term Workforce Technologies

(STWT) Solution for North Carolina Community College System (NCCCS). Products and Services will be provided

in accordance with the terms and conditions of this RFP Lite.

NCCCS is seeking a vendor to operate and maintain a Software as a Service solution, including but not limited to,

outside organization pays for a student’s expenses. This SaaS solution must integrate with the NCCCS ERP based

on Ellucian Colleague and Banner.

2.0 GENERAL INFORMATION

2.1. VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the contact person

listed on Page One (1) of this solicitation. Vendor contact regarding this Solicitation with anyone other than the

contact person listed on Page One (1) of this Solicitation may be grounds for rejection of said Vendor’s offer.

Written questions concerning this Solicitation will be received until November 17, 2025 at 2:00 PM Eastern

Time. They must be submitted to the contact person listed on Page One of this Solicitation via

braleyg@nccommunitycolleges.edu.

Please

enter

“Questions

Solicitation

50-2425026” as the subject for the message. Questions should be submitted in the following format:

REFERENCE

VENDOR QUESTION

RFP Lite Section, Page Number

2.2. ADDENDA

The State may issue addenda if Vendor questions are permitted as described below, or if additional terms,

specifications, or other changes are necessary for this procurement. All addenda shall become an Addendum

to this RFP Lite.

2.3. OFFER SUBMITTAL

Due Date:

December 22, 2025

Time:

2:00 PM Eastern Time

IMPORTANT NOTE: It is the Vendor’s sole responsibility to upload their offer to the Ariba Sourcing Module

by the specified time and date of opening. Vendor shall bear the risk for late electronic submission due to

unintended or unanticipated delay, including but not limited to internet issues, network issues, local power

outages, or application issues. Vendor must include all the pages of this solicitation in their response.

Sealed offers, subject to the conditions made a part hereof, will be received until 2:00 PM Eastern Time on

the day of opening and then opened, for furnishing and delivering the commodity as described herein. Offers

must be submitted via the Ariba Sourcing Module with the Execution page signed and dated by an official

authorized to bind the Vendor’s firm. Failure to return a signed offer shall result in disqualification.

Attempts to submit a proposal via facsimile (FAX) machine, telephone, email, email attachments, or

in any hardcopy format in response to this Bid SHALL NOT be accepted and will automatically be

deemed Non-Responsive.

a) Submit one (1) signed, original electronic offer through the Ariba Sourcing Module.

b) The Ariba Sourcing Module document number is: WS1772294099.

c) All File names should start with the Vendor name first, in order to easily determine all the files to be

included as part of the vendor’s response. For example, files should be named as follows: Vendor

Name-your file name.

d) File contents SHALL NOT be password protected, the file formats must be in .PDF, .JPEG, .DOC or

.XLS format, and shall be capable of being copied to other sources. Inability by the State to open the

Vendor’s files may result in the Vendor’s offer(s) being rejected as Non-Responsive.

Page 4 of 29

RFP Lite # 50-2425026

May 10, 2024

e) If the vendor’s proposal contains any confidential information (as defined in Attachment B, Section 2,

Paragraph #17), then the vendor must provide one (1) signed, original electronic offer and one (1)

redacted electronic copy.

For Vendor training on how to use the Ariba Sourcing Tool to view solicitations, submit questions, develop

responses, upload documents, and submit offers to the State, Vendors should go to the following site:

https://eprocurement.nc.gov/training/vendor-training.

Questions or issues related to using the Ariba Sourcing Tool itself can be directed to the North Carolina

eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday

through Friday from 7:30 AM EST to 5:00 PM EST

2.4. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or in part; by

deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered; non-compliance

with the specifications or intent of this solicitation; lack of competitiveness; error(s) in specifications or

indications that revision would be advantageous to the State; cancellation or other changes in the intended

project, or other determination that the proposed requirement is no longer needed; limitation or lack of available

funds; circumstances that prevent determination of the best offer; or any other determination that rejection

would be in the best interest of the State. Vendor contact regarding this RFP Lite with anyone other than Grant

F. Braley may be grounds for rejection of said Vendor’s offer.

2.5. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from further

consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated

time. Late offers will not be opened and may be returned to the Vendor at the expense of the Vendor or

destroyed if requested.

2.6. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further consideration or

evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

• “This document and all associated documents are non-binding and shall be used for discussion purposes

only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed by

authorized representatives of both parties”, or

• A statement of similar intent.

2.7. NOTICE TO VENDORS

The State objects to and will not be required to evaluate or consider any additional terms and

conditions not previously agreed to by the State and submitted with an Offeror’s response. This

applies to any language appearing in or attached to the document as part of the Offeror’s response.

By execution and delivery of this RFP Lite and response(s), the Offeror agrees that any additional

terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.

2.8. E-PROCUREMENT SOLICITATION

This is an E-Procurement solicitation. See Paragraph #31 of the attached Department of Information

Technology Terms and Conditions.

a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov/

b) Within two days after notification of award of a contract, vendor must register in NC E-Procurement @

Your Service at the following web site: https://vendor.ncgov.com/vendor/login

c) As of the RFP Lite submittal date, the Vendor must be current on all E-Procurement fees. If the Vendor

is not current on all E-Procurement fees, the State may disqualify the Vendor from participation in this

solicitation.

Page 5 of 29

RFP Lite # 50-2425026

May 10, 2024

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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50-2425026 Short-Term Workforce Techologies IT Sourcing Event

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