Whitecourt Project – Prime Consultant Services

Lac Ste. Anne Foundation invites proposals for Prime Consultant Services for the Whitecourt Project in Whitecourt, Alberta. VS Partners Ltd. is administering this procurement on behalf of the Owner. The project involves planning, assessment, design and delivery of housing-related facility improvements for seniors housing, supportive living and affordable housing.

Services include architectural design, functional programming, stakeholder engagement, coordination of required design and engineering disciplines, regulatory approvals, procurement support, construction administration, commissioning support and project close-out. Phase 1 includes pre-design, schematic design and site master planning for three development options, followed by selection of a preferred option. Subsequent phases are subject to written Owner authorization. Subconsultants will be procured at the completion of Phase 1 and are not to be included in this submission. See RFP sections 2.4 and 2.6.

The anticipated Phase 1 kickoff/site tour is November 9, 2026 (TBD), with final drawings targeted for February 15, 2027 and a Board presentation targeted for February 28, 2027. Dates are tentative.

Submit proposals in PDF format by email or secure file transfer link to sara@vspartners.ca, copying graeme@vspartners.ca and darren@vspartners.ca, by October 28, 2026 at 2:00 PM Mountain Time. Use the subject line: Whitecourt Project – Prime Consultant Services – [Name of Firm]. Written enquiries are due October 21, 2026 at 2:00 PM Mountain Time. Appendix materials will be provided through a controlled SharePoint data room to registered proponents. See the RFP for full submission requirements and evaluation criteria.

Proponents must demonstrate Alberta registration and a valid licence to practise, relevant seniors housing/supportive living experience, availability of key personnel, and responsibility for subconsultant coordination. Required coverage: professional liability $5 million per claim and aggregate; commercial general liability $5 million per occurrence; automobile liability $2 million per occurrence; and active WCB Alberta coverage in good standing. Refer to RFP section 1.5.2.

Submit electronically by email or secure file transfer link in PDF format.

To: sara@vspartners.ca
CC: graeme@vspartners.ca; darren@vspartners.ca
Attention: Sara Darius, VS Partners Ltd.
18335 – 105 Ave, Edmonton, Alberta T5S 2K9

Required subject line: LSAF-Whitecourt Project – Prime Consultant Services – [Name of Firm]

Closing: October 28, 2026 at 2:00 PM Mountain Time. The time of receipt recorded by VS Partners Ltd.’s email server is the official submission time. Amendments and withdrawals must be received before closing. Proposals must remain open for acceptance for 90 days from closing.

Organize the proposal using the RFP headings: Executive Summary; Mandatory / Minimum Requirements; Why Your Team / Project Understanding and Methodology; Relevant Project Experience; Fee Proposal; and Disclosure. Provide three relevant project profiles, each limited to one page. Provide a fixed fee and breakdown aligned with the six delivery phases, hourly rates, reimbursables, assumptions and exclusions. Subconsultants are to be procured at completion of Phase 1 and are not to be included in this submission.

Evaluation: Executive Summary – Pass/Fail; Mandatory / Minimum Requirements – 15%; Project Understanding and Methodology – 25%; Relevant Project Experience – 30%; Fee Proposal – 30%. Shortlisted proponents may be invited to interviews and/or clarification meetings. Refer to RFP sections 1.4–1.7 for complete requirements.

Direct written enquiries to sara@vspartners.ca, with a copy to graeme@vspartners.ca and darren@vspartners.ca by October 21, 2026 at 2:00 PM Mountain Time. Only written addenda issued by VS Partners Ltd. form part of the RFP. Refer to section 1.3.