Invitation to Bid (ITB) 270000004 - AKARNG Ketchikan Janitorial Services

STATE OF ALASKA
INVITATION TO BID (ITB)
AKARNG Ketchikan Janitorial Services
ITB 270000004
ISSUED OCTOBER 6, 2026
THE DEPARTMENT OF MILITARY AND VETERAN'S AFFAIRS IS SOLICITING BIDS FOR A MULTI-YEAR CONTRACT FOR
JANITORIAL SERVICES AT THE ALASKA ARMY NATIONAL GUARD ARMORY LOCATED IN KETCHIKAN, ALASKA.
IMPORTANT NOTICE: If you received this solicitation from the State of Alaska's "Online Public Notice" web site, you must register with the
procurement officer listed below if you desire to receive notification of subsequent amendments to the solicitation.
BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:
(1) the bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid
Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:
* a canceled check for the business license fee;
* a copy of the business license application with a receipt date stamp from the State's business license office;
* a receipt from the State's business license office for the license fee;
* a copy of the bidder's valid business license;
* a sworn notarized affidavit that the bidder has applied and paid for a business license;
(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:
* the laws of the State of Alaska;
* the applicable portion of the Federal Civil Rights Act of 1964;
* the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;
* the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;
* the bid will remain open and valid for at least 90 days;
* all terms and conditions set out in this Invitation to Bid (ITB).
If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the state will disallow the Alaska Bidder Preference.
Bids must also be submitted under the name as appearing on the bidder's current Alaska business license in order to receive the Alaska Bidder Preference.
If a bidder fails to comply with (2) of this paragraph, the state may reject the bid, terminate the contract, or consider the contractor in default.
DEPARTMENT OF MILITARY AND VETERANS AFFAIRS
DIVISION OF ADMINISTRATIVE SERVICES COMPANY SUBMITTING BID
AUTHORIZED SIGNATURE
PROCUREMENT OFFICER:
Jannah Alagano PRINTED NAME
PHONE: (907) 428-7222
EMAIL: MvaDasProcurement@alaska.gov DATE

STATE OF ALASKA - INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
TABLE OF CONTENTS
SECTION 1. INTRODUCTION & INSTRUCTIONS ...............................................................................................4
SEC. 1.01 PURPOSE OF THE ITB............................................................................................................................................................................................ 4
SEC. 1.02 BUDGET ........................................................................................................................................................................................................... 4
SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS ............................................................................................................................................................................. 4
SEC. 1.04 PRIOR EXPERIENCE .............................................................................................................................................................................................. 4
SEC. 1.05 REQUIRED REVIEW .............................................................................................................................................................................................. 4
SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS ................................................................................................................................................ 4
SEC. 1.07 SITE INSPECTION ................................................................................................................................................................................................. 5
SEC. 1.08 RETURN INSTRUCTIONS ........................................................................................................................................................................................ 5
SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY.............................................................................................................................................................. 6
SEC. 1.10 AMENDMENTS TO BIDS ........................................................................................................................................................................................ 6
SEC. 1.11 AMENDMENTS TO THE ITB .................................................................................................................................................................................... 6
SEC. 1.12 ITB SCHEDULE .................................................................................................................................................................................................... 6
SEC. 1.13 PRE-BID CONFERENCE/TELECONFERENCE .............................................................................................................................................................. 7
SEC. 1.14 ALTERNATE BIDS ................................................................................................................................................................................................. 7
SEC. 1.15 SUPPORTING INFORMATION .................................................................................................................................................................................. 7
SEC. 1.16 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER .................................................................................................................................................... 7
SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION ........................................................................8
SEC. 2.01 SCOPE OF WORK ................................................................................................................................................................................................. 8
SEC. 2.02 CONTRACT TERM .............................................................................................................................................................................................. 17
SEC. 2.03 CONTRACT TYPE .............................................................................................................................................................................................. 17
SEC. 2.04 PAYMENT FOR STATE PURCHASES ......................................................................................................................................................................... 17
SEC. 2.05 ELECTRONIC PAYMENTS ................................................................................................................................................................................... 17
SEC. 2.06 PROMPT PAYMENT FOR STATE PURCHASES ............................................................................................................................................................. 17
SEC. 2.07 CONTRACT ADMINISTRATION .............................................................................................................................................................................. 18
SEC. 2.08 CONTRACT PRICE ADJUSTMENTS .......................................................................................................................................................................... 18
SEC. 2.09 CONTRACT PERFORMANCE LOCATION ................................................................................................................................................................... 18
SEC. 2.10 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED ............................................................................................................................................. 18
SEC. 2.11 SUBCONTRACTORS ............................................................................................................................................................................................ 18
SEC. 2.12 JOINT VENTURES ............................................................................................................................................................................................... 19
SEC. 2.13 RIGHT TO INSPECT PLACE OF BUSINESS .................................................................................................................................................................. 19
SEC. 2.14 F.O.B. POINT ................................................................................................................................................................................................... 19
SEC. 2.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES .................................................................................................... 19
SEC. 2.16 EQUIPMENT INSPECTION .................................................................................................................................................................................... 19
SEC. 2.17 NEW EQUIPMENT ............................................................................................................................................................................................. 19
SEC. 2.18 REMANUFACTURED/RECONDITIONED EQUIPMENT ................................................................................................................................................... 20
SEC. 2.19 LEMON CLAUSE ................................................................................................................................................................................................ 20
SEC. 2.20 DISCONTINUED ITEMS ........................................................................................................................................................................................ 20
SEC. 2.21 LIQUIDATED DAMAGES....................................................................................................................................................................................... 20
SEC. 2.22 SHIPPING DAMAGE ............................................................................................................................................................................................ 20
SEC. 2.23 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS ............................................................................................................................................ 21
SEC. 2.24 CONTINUING OBLIGATION OF CONTRACTOR ........................................................................................................................................................... 21
SEC. 2.25 BILLING INSTRUCTIONS....................................................................................................................................................................................... 21
SEC. 2.26 ESTIMATED QUANTITIES ..................................................................................................................................................................................... 21
SEC. 2.27 WARRANTY...................................................................................................................................................................................................... 21
SEC. 2.28 NONDISCLOSURE AND CONFIDENTIALITY ................................................................................................................................................................ 22
SEC. 2.29 INDEMNIFICATION ............................................................................................................................................................................................ 22
SEC. 2.30 INSURANCE ..................................................................................................................................................................................................... 23
SECTION 3. BID FORMAT AND CONTENT ..................................................................................................... 25
SEC. 3.01 BID FORMS ...................................................................................................................................................................................................... 25
SEC. 3.02 BID BOND - PERFORMANCE BOND - SURETY DEPOSIT .............................................................................................................................................. 25
SEC. 3.03 PRICES ............................................................................................................................................................................................................ 26
SECTION 4. EVALUATION AND CONTRACTOR SELECTION ............................................................................. 27
SEC. 4.01 EVALUATION OF BIDS ......................................................................................................................................................................................... 27
SEC. 4.02 APPLICATION OF PREFERENCES ............................................................................................................................................................................ 27
SEC. 4.03 ALASKA BIDDER PREFERENCE ............................................................................................................................................................................... 27
SEC. 4.04 ALASKA VETERAN PREFERENCE ............................................................................................................................................................................. 28
SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE ................................................................................................................................................... 28
SEC. 4.06 USE OF LOCAL FOREST PRODUCTS ......................................................................................................................................................................... 29
SEC. 4.07 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE ..................................................................................................................................... 29
SEC. 4.08 ALASKA PRODUCT PREFERENCE ............................................................................................................................................................................ 29
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
SEC. 4.09 EMPLOYMENT PROGRAM PREFERENCE .................................................................................................................................................................. 30
SEC. 4.10 ALASKANS WITH DISABILITIES PREFERENCE ............................................................................................................................................................. 31
SEC. 4.11 PREFERENCE QUALIFICATION LETTER ..................................................................................................................................................................... 31
SEC. 4.12 EXTENSION OF PRICES ........................................................................................................................................................................................ 31
SEC. 4.13 METHOD OF AWARD.......................................................................................................................................................................................... 31
SEC. 4.14 CONTRACTOR SELECTION PROCESS ....................................................................................................................................................................... 31
SEC. 4.15 NOTICE OF INTENT TO AWARD ............................................................................................................................................................................. 31
SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION .......................................................................... 32
SEC. 5.01 INFORMAL DEBRIEFING ...................................................................................................................................................................................... 32
SEC. 5.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES ....................................................................................................................................... 32
SEC. 5.03 AUTHORITY ..................................................................................................................................................................................................... 33
SEC. 5.04 COMPLIANCE ................................................................................................................................................................................................... 33
SEC. 5.05 SUITABLE MATERIALS, ETC. ................................................................................................................................................................................. 33
SEC. 5.06 SPECIFICATIONS ................................................................................................................................................................................................ 33
SEC. 5.07 BRAND SPECIFIC ............................................................................................................................................................................................... 33
SEC. 5.08 ITEM UPGRADES ............................................................................................................................................................................................... 33
SEC. 5.09 WORKMANSHIP AND MATERIALS .......................................................................................................................................................................... 33
SEC. 5.10 CONTRACTOR SITE INSPECTION ............................................................................................................................................................................ 34
SEC. 5.11 ORDER DOCUMENTS .......................................................................................................................................................................................... 34
SEC. 5.12 HUMAN TRAFFICKING ........................................................................................................................................................................................ 34
SEC. 5.13 RIGHT OF REJECTION ......................................................................................................................................................................................... 34
SEC. 5.14 STATE NOT RESPONSIBLE FOR PREPARATION COSTS .................................................................................................................................................. 35
SEC. 5.15 DISCLOSURE OF BID CONTENTS ............................................................................................................................................................................ 35
SEC. 5.16 ASSIGNMENTS .................................................................................................................................................................................................. 36
SEC. 5.17 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM) ....................................................................................................................................................... 36
SEC. 5.18 DEFAULT ......................................................................................................................................................................................................... 36
SEC. 5.19 DISPUTES ........................................................................................................................................................................................................ 36
SEC. 5.20 SEVERABILITY ................................................................................................................................................................................................... 36
SEC. 5.21 CONTRACT CANCELLATION .................................................................................................................................................................................. 37
SEC. 5.22 GOVERNING LAW; FORUM SELECTION ................................................................................................................................................................... 37
SEC. 5.23 QUALIFIED BIDDERS ........................................................................................................................................................................................... 37
SEC. 5.24 FEDERALLY IMPOSED TARIFFS .............................................................................................................................................................................. 37
SEC. 5.25 PROTEST ......................................................................................................................................................................................................... 38
SECTION 6. ATTACHMENTS ......................................................................................................................... 40
SEC. 6.01 ATTACHMENTS ................................................................................................................................................................................................ 40
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
SECTION 1. INTRODUCTION & INSTRUCTIONS
SEC. 1.01 PURPOSE OF THE ITB
The Department of Military and Veterans' Affairs is soliciting bids for a multi-year contract for janitorial services
at the Alaska Army National Guard Armory located in Ketchikan, Alaska.
SEC. 1.02 BUDGET
Department of Military and Veterans Affairs, Alaska Army National Guard - Facilities Management Office
(AKARNG-FMO) estimates a budget of between $25,000.00 to $30,000.00 dollars per contract year. Bids priced
at more than $150,000.00 will be considered non-responsive.
Approval or continuation of a contract resulting from this ITB is contingent upon legislative appropriation.
SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS
Bids must be received no later than 2:00 P.M. Alaska Time on October 27, 2026, at which time they will be publicly
opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for
evaluation.
SEC. 1.04 PRIOR EXPERIENCE
No specific minimums have been set for this ITB.
SEC. 1.05 REQUIRED REVIEW
Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments
concerning defects and questionable or objectionable material in the ITB should be made in writing and received
by the procurement officer at least ten days before the deadline for receipt of bids. This will allow time for an
amendment to be issued if one is required. It will also help prevent the opening of a defective bid, upon which
award cannot be made, and the resultant exposure of bidders' prices.
SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS
All questions must be in writing and directed to the procurement officer. The interested party must confirm
telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the
questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions
may be more complex and may require a written amendment to the ITB. The procurement officer will make that
decision.
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
SEC. 1.07 SITE INSPECTION
Potential bidders are encouraged to visit the work site so that they can see the conditions under which the work
described in this ITB will be performed. The bidder's failure to visit the work site will in no way relieve the bidder
of the responsibility of performing the work in strict compliance with the true intent and meaning of the terms,
conditions, and specifications of this ITB. The site may be inspected by contacting Jonathan Comfort by phone at
907-428-6770 or via email at jonathan.comfort@alaska.gov.
This contact person is only empowered to allow potential bidders to view the work site. The contact person cannot
and will not answer potential bidder questions regarding the work to be performed under this ITB or the terms,
conditions, and specifications of this ITB. Any questions potential bidders have must be directed to the
procurement officer as required in Section 1.05.
SEC. 1.08 RETURN INSTRUCTIONS
If submitting a hard copy of the bid, bidders must submit one hard copy of their bid to the procurement officer in
a sealed package. The sealed bid package must be addressed as follows:
Department of Military and Veterans Affairs
Division of Administrative Services
Attention: Jannah Alagano
Invitation to Bid (ITB) Number: 270000004
ITB Title: AKARNG Ketchikan Janitorial Services
49000 Army Guard Road, Suite B105B
Joint Base Elmendorf-Richardson, AK 99505
If using U.S. mail, please use the following address:
PO Box 5308
Joint Base Elmendorf-Richardson, AK 99505
If using a delivery service, please use the following address:
49000 Army Guard Road, Suite B105B
Joint Base Elmendorf-Richardson, AK 99505
If submitting your bid via email, the entire bid may be emailed to MvaDasProcurement@alaska.gov and must
contain the ITB number in the subject line of the email. The maximum size of a single email (including all text and
attachments) that can be received by the state is 20mb (megabytes). If the email containing the bid exceeds this
size, the bid must be sent in multiple emails that are each less than 20 megabytes and each email must comply
with the requirements described above.
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
Please note that email transmission is not instantaneous. Like sending a hard copy bid, if you are emailing your
bid, the state recommends sending it enough ahead of time to ensure the email is delivered by the deadline for
receipt of bids.
It is the bidder's responsibility to contact the issuing agency at 907-428-7222 to confirm that the entire bid has
been received. The state is not responsible for unreadable, corrupt, or missing attachments.
SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY
The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with
disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact
the Procurement Officer no later than ten days prior to the closing of the bid to make any necessary
arrangements.
SEC. 1.10 AMENDMENTS TO BIDS
Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the
deadline that is set for receipt of bids, in accordance with 2 AAC 12.140. No amendments or withdrawals will be
accepted after the deadline unless the delay is due to an error of the contracting agency, in accordance with 2
AAC 12.160.
SEC. 1.11 AMENDMENTS TO THE ITB
If an amendment is issued before the deadline for receipt of bids, the amendment will be posted on the State of
Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who
were notified of the ITB and to those who have registered with the procurement officer after receiving the ITB
from the OPN.
SEC. 1.12 ITB SCHEDULE
The ITB schedule below represents the State of Alaska's best estimate of the schedule that will be followed. If a
component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be
shifted accordingly. All times are Alaska Standard Time (AST).
ACTIVITY TIME DATE
Issue Date / ITB Released October 6, 2026
Deadline for Receipt of Bids / Bid Due Date 2:00 P.M. October 27, 2026
Anticipated Bid Evaluations Complete Week of November 2, 2026
Notice of Intent to Award Week of November 2, 2026
Contract Issued Week of November 9, 2026
This ITB does not, by itself, obligate the state. The state's obligation will commence when the contract is approved
by the Commissioner of the Department of Military and Veterans Affairs, or the Commissioner's designee. Upon
written notice to the contractor, the state may set a different starting date for the contract. The state will not be
responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract
start date set by the state.
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
SEC. 1.13 PRE-BID Conference/Teleconference
Not applicable to this ITB.
SEC. 1.14 ALTERNATE BIDS
Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer
something different than what is asked for) will be rejected.
SEC. 1.15 SUPPORTING INFORMATION
Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves
the right to request supplemental information from the bidder, after the bids have been opened, to ensure that
the products or services offered completely meet the ITB requirements. The requirement for such supplemental
information will be at the reasonable discretion of the state and may include the requirement that a bidder will
provide a sample product(s) so that the state can make a first-hand examination and determination.
A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the
state, may cause the state to consider the offer non-responsive and reject the bid.
SEC. 1.16 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER
To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material
terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included
as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid
rejection for non-responsiveness.
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
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SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION
SEC. 2.01 SCOPE OF WORK
The contractor must furnish all labor, supervision, materials, supplies, tools, and equipment to satisfactorily
perform the services required by this ITB. The selected contractor must comply with all applicable Federal and
State labor, wage and hour, safety and associated laws, which have a bearing on the services provided. (All
equipment required to fulfil this contract must be contractor-owned. Scaffolding may be rented on an as needed
basis or seasonal need.)
Equipment
The equipment must be suitable for the requirements of the contract and must meet all pertinent Federal and
State Safety Regulations. Each and every piece of equipment is subject to State and Federal inspections at any
time during the life of the contract.
Service Contract Deficiencies.
The contractor's failure to provide a service required by this contract will be grounds for the state to issue a
Service Deficiency Claim (SDC) to the contractor. The SDC will be provided to the contractor in writing. The
contractor will advise the state, in writing, of the corrective action being taken.
The State will provide written notice of identified service deficiencies. Unless the State specifies a shorter period
because the deficiency presents a safety, security, or operational concern, the Contractor must correct the
deficiency within four hours after receiving notice. Failure to timely correct a deficiency may result in
assessment of liquidated damages, procurement of replacement services at the Contractor's expense, or other
remedies available under the contract.
Repeated, substantial, or uncorrected service deficiencies may constitute grounds for a finding of default and
termination of the contract in accordance with the terms of this ITB.
Day-to-Day Project Management
The Project Manager for this contract will be an appointed representative of the State of Alaska, Department of
Military and Veteran's (DMVA), Army National Guard Facilities Management Office (FMO). This individual will be
responsible for the day-to-day interaction with the contractor in the performance of this contract. Contact
information for this representative will be provided at the time of contract award.
Contract Specifications
1. Scope of work. The contractor must furnish all labor, supervision, materials, supplies, tools, and
equipment to satisfactorily perform the services required by this ITB. Contractor must comply with all
applicable Federal and State labor, wage and hour, safety and associated laws with have a bearing on
the services provides.
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
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All equipment required to fulfil this contract must be contractor-owned. Scaffolding may be rented on
an as-needed basis or seasonal need. The State will not provide any equipment required to perform
services under this contract.
a) Work Area Included. All offices, foyers, hallways, entryways, stairwells, closets, conference rooms,
hearing rooms, libraries, toilets, elevator cabs, and storage areas as applicable to this contract. This
also includes interior entryway glass, and the inside and outside of exterior windows. Special note.
Periodic cleaning in secured areas will be done during normal working hours in the presence of
National Guardsman. Coordination for this function will be made with the Facility Commander or his
designated representative. Sufficient notice must be given to the Commander to accomplish this
task.
b) Work Area Excluded. No work is required in elevator pits, mechanical rooms, electrical/switching
rooms, and those rooms specifically excluded by the State due to special requirements (e.g.
computer rooms, telephone equipment rooms).
c) Entryway Rugs. The contractor shall furnish pedestrian entryway rugs of sufficient size, for each
building entrance, to preclude the tracking of dirt, mud, snow or water into the buildings.
d) Miscellaneous Supplies. The contractor shall furnish and maintain all restroom supplies such as
toilet seat covers, and tissue (2 ply), liquid hand soap, deodorizers, paper towels, sanitary napkins,
and plastic liners for trash cans. The cost of these supplies shall be the responsibility of the
contractor. Supplies shall be replenished on a regular "as needed" basis.
e) Dispensers. The contractor shall furnish, repair and/or replace sanitary napkin dispensers in each
women's restroom and insure they are kept supplied with the necessary napkins, all cost born by
the contractor. Contractor shall provide closed container for waste of sanitary napkins. Special Note.
The contractor shall furnish. Repair, and/or replace toilet-seat cover dispensers, tissue dispensers,
paper towel dispensers, and soap dispensers on a "as needed" basis.
f) Light Bulbs. All light bulbs and fluorescent lamp tubes shall be furnished and replaced by the
contractor. The exterior mercury vapor bulbs and any bulbs or lamp tubes more than 10' off the
floor shall be replaced by the State.
g) Supply and Equipment Storage. When possible, satisfactory storage room(s) will be made available
to the contractor for storage of equipment, materials, and supplies used in the performance of this
contract. The contractor must keep this area neat, orderly, and odor free at all times.
h) Dumpster/Trash Removal from Site. Dumpster service is provided by the State. The Contractor is to
place all trash/debris from the facility into the dumpster.
2. Contractor Work Schedule(s). The contractor shall be required to provide services on Monday and
Wednesday between the hours of 8:00 AM and 5:00 PM. The contractor shall prepare a work schedule
showing the weekly, monthly, quarterly, semi-annual, annual, and other required services. The work
schedule shall be coordinated with the Ketchikan Facility Manager and approved by the DMVA Project
Manager.
3. Work Inspections. Contractor's work supervisor shall be prepared to conduct an inspection with the
State's representative. Inspections will be at the State's discretion, and efforts will be made to
coordinate the inspection with the contractor's work supervisor.
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STATE OF ALASKA - INVITATION TO BID ITB 270000004
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4. Correction of Deficiencies. Any deficiencies identified during an inspection will be handled in
accordance with the Service Contract Deficiencies provisions of this section. Any carryover of
uncorrected deficiencies will be considered a Breach of Contract.
5. Superintendence. The contractor or a competent supervisor will be on the job site at all times during
the performance of work. A competent supervisor must be empowered to act for the contractor and
must be fluent in both written and spoken English to adequately perform contracted services.
6. Building Security. The contractor will ensure that the doors are kept locked at all times except when the
building is normally open to the public. Interior building doors must remain locked except while work in
the immediate area is in progress. All doors are to be locked when the contractor and the contractor's
employee(s) leave the building. Failure to do so will be considered a Breach of Contract.
Special emphasis is placed on key control. The contractor is required to sign for all keys. All keys are to
be obtained from the Facility Commander or his representative and are to be returned upon completion
of this contract. No duplications are to be made; in the event of lost keys, contact the Facility
Commander for replacements. Lost key may be grounds for immediate contract termination. At a
minimum, replacements and re-keying charges will be paid by the contractor. The contractor's failure to
pay for replacements and re-keying may interfere with payment for services previously rendered.
7. Contract and Employee Qualifications. The contractor and all employees shall be capable and
experienced in the contract work to be performed. They shall be free from communicable diseases. The
State may require the removal of any worker from the work area whom it deems incompetent,
insubordinate, or otherwise objectionable. The State may also require the removal of any worker from
the work area whose continued employment on the premises is deemed contrary to the public or the
State's best interests. The State may require the contractor, and all employees to submit to
fingerprinting and security clearance. If required, it is the responsibility of the contractor to ensure this
requirement is met without delay. All cost incurred will be borne by the contractor. If identification
cards are necessary, the cost will be borne by the contractor.
8. Conduct of Work. All services shall be performed during the frequency schedules as detailed in this ITB.
Contracted work shall be completed without interfering with the proper performance of State business
or work being done by contractors. The contractor shall prevent their employees from disturbing
material on desks, opening drawers or cabinets, or using telephones provided for Official State use. If
removal for cleaning convenience, furniture and wastebaskets will be replaced in their original locations
and all electrical items will be reconnected to their outlets. The contractor or their employees shall not
unplug computer terminals.
9. Defective Work. (Damage and Protection). The contractor shall, at their own expense, remedy and
correct any defect in their work when it is brought to their attention. The contractor shall, without
additional cost to the State or building owner, make good and be fully responsible for all injuries,
damage to people or property which may result from the contractor negligence or the contractor's
employees. This includes damage resulting from the use of materials and equipment or from
workmanship, which is inferior, defective, or not in accordance with the terms and conditions of this ITB.
If the contractor fails to meet the above requirements and fails to correct such deficiency within the
time set forth in Service Contract Deficiencies on page 11 of this ITB, the State may terminate the
contract and/or obtain the contract services from other sources and hold the original contractor
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