SFC-260527 Oakwood CSD -AE
| Location: | Ohio |
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| Posted: | Feb 24, 2026 |
| Due: | Mar 11, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000037164 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000037164 |
| Solicitation Name: | SFC-260527 Oakwood CSD -AE |
| Original Begin Date: | 2/24/2026 11:30:00 AM |
| Begin Date: | 2/24/2026 11:30:00 AM |
| End Date: | 3/11/2026 12:00:00 PM |
| Inquiry End Date: | 3/9/2026 12:00:00 PM |
| Commodity: | Professional engineering services |
| MBE Set Aside: | MBE Set Aside |
| Agency: | SFC-OH Facilities Construction Com |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Qualifications (RFQ) (Qualifications Based Selection) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000037164
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Solicitation Name
SFC-260527 Oakwood CSD -AE
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RFx Type
Request for Qualifications (RFQ) (Qualifications Based Selection)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
2/24/2026 11:30:00 AM (ET)
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Amendment?
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End Date
3/11/2026 12:00:00 PM (ET)
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Inquiry End Date
3/9/2026 12:00:00 PM
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Summary
Architect/Engineer Services |
Predecessor Contract
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Process
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Administration of Project: School District Board + OFCC
Project Name
Oakwood-CSD-MNG-CFAP-2025-1
Harman Elementary: 735 Harman Avenue,
Oakwood, Ohio 45419
Response Deadline 03/11/2026
12:00PM local time
Edwin D. Smith Elementary: 1701 Shafor
Project Location Boulevard, Oakwood, Ohio 45419
City / County Oakwood / Montgomery
Owner
Oakwood CSD
Delivery Method CM at Risk
Publish Date 2/24/2026
Project Number
Project Manager
SFC-260527
Paul J. Motylinski, PE
Contracting Authority School District Board + OFCC
Prevailing Wages None
No. of paper copies requested (stapled, not bound)
0
No. of electronic copies requested (PDF)
1
* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised
Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer
holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)
Submit the Statements of Qualifications (Form F110-330) through OhioBuys. See Section J of this RFQ for additional submittal
instructions.
Submit all inquiries regarding this RFQ in writing through OhioBuys (no phone calls please). Inquiries will be answered and
posted in OhioBuys on a regular basis until the inquiry deadline. The name of the party submitting an inquiry will not be included
on the inquiry response.
Project Overview
A. Project Description
Renovations to Harman Elementary (Harman) and Edwin D. Smith Elementary (Smith).
Harman serves grades 1 through 6 on a site 2.20 acres in size within a residential area. Harman has a basement and two
stories above grade. Harman was originally constructed in the year 1909 and has had four additions since it was originally
constructed. Three classroom additions were constructed in the years 1949, 1960, and 2003 with sizes of 18,739, 4,170,
and 13,878 square feet (sf), respectively. The fourth addition was a stairwell constructed in the year 1998 which is 366 sf
in size. The total size of Harman is 70,084 sf.
Smith services grades PK through 6. Smith has a basement and three stories above grade on a three acre site also within
a residential area. Originally constructed in the year 1928, Edwin D. Smith had two building additions, a 16,244 sf
gymnasium addition constructed in the year 1968 and a 12,606 square foot classroom addition constructed in the year
2003. The total size of Smith is 83,563 sf.
Both elementary schools are planned to be fully renovated, with most of each building’s systems being either repaired or
replaced. Certain building components, such as the sloped slate roofs, will be replaced in kind.
Renovations to Harman and Smith will occur while they are occupied and in use. The A/E will be responsible for working
with the construction manager and the Contracting Authority to develop a renovation phasing plan for each building. It is
anticipated that the renovation schedule will occur over a two year duration consisting of three summer breaks and two
school years, May 2027 through August 2029. Phasing the renovations will require swing space for both student populations
and staff.
B. Scope of Services
Upon award of the Agreement and issuance of the notice to commence services, commence by developing the Program of
Requirements (POR).
All design services required for the complete renovations of both elementary schools as detailed in the building assessments
shall be provided by the selected A/E. These design services include, but are not limited to, developing specifications
through field inspections and laboratory testing associated with the removal of all hazardous materials, and providing
architectural and engineering services.
F110-02-2026-JAN
Publish Date: 2/24/2026
Page 1 of 5
Request for Qualifications (Registered Design Professional) continued
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify
with the Owner and/or the Contracting Authority, the cost breakdown of the A/E Agreement detailed cost components to
address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth & Equity (EDGE) Program as
required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: POR, Schematic
Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents,
Construction Administration, Post-Construction, and Additional Services of all types. Provide innovative and cost effective
solutions regarding swing space for the student populations for each building during the renovations.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
During the construction period, provide not less than 24 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Project Delivery Method (MP, GC, CMR, DB)
2. Role on Project (AE-Lead, AE-Sub)
3. K-12 Facility (ES, MS, HS, CT, Combination)
4. New Construction or Renovation (N or R)
5. LEED Certification (Reg., Cert., Silver, Gold, Platinum)
6. OSFC/OFCC Projects
7. Detailed Estimating, Budget Management, Cost Tracking and Contract Modification Review
8. Analysis and Review of Construction Schedules and Updates
9. Ohio Capital Improvements Process (Specifically worked on projects that are in OAKS-CI)
C. Estimated Budget / Funding
State Funding:
$18,353,715.00
Other Funding:
$39,093,814.00
Construction Cost: $49,227,160.00
Total Project Cost: $57,447,529.00
D. Anticipated Schedule
Professional Services Start:
Construction Notice to Proceed:
Substantial Completion of all Work:
Professional Services Completed:
05 / 26
06 / 27
08 / 29
12 / 30
E. Estimated Basic Fee Range (see note below)
6.0% to 7.0%
F. EDGE Participation Goal
Percent of initial Total A/E Fee:
5.0%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services,
including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for
the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above,
including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below)
Lead A/E Discipline: Architecture
Secondary
Engineering
Disciplines:
Civil Engineering
Structural Engineering
Mechanical-Electrical-Plumbing Eng.
Fire Protection Engineering
Technology/Communic./Security (K-12)
Kitchen/Food Service Design (K-12)
Signage/Graphic Design (K-12)
Landscape Architecture
H. Additional Service Providers Required
Land Survey (including all ALTA Table A items)
Special Inspections and Construction Testing
Environmental Testing and Analysis
Air and Water Testing and Balancing
Phase I Environmental Site Assessment
F110-02-2026-JAN
Publish Date: 2/24/2026
Page 2 of 5
Request for Qualifications (Registered Design Professional) continued
NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape
architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section
4733.14 of the Revised Code.
I. Evaluation Criteria for Selection
• Ability to design all the buildings outlined in the Project Description within the project’s budget and within the
project’s schedule at all design stages.
• Ability to work collaboratively with the construction manager at each design stage and during the GMP negotiations
to develop a phasing plan to accommodate a two year renovation schedule for two elementary school buildings
that are occupied with staff and students during the renovations.
• Ability to provide innovative and cost effective solutions related to swing space for the student populations during
the renovations.
• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and using CPM schedules
as a project management resource.
• Previous experience compatible with the proposed project (e.g., type, size, delivery method).
• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous
projects.
• Relevant past work of prospective firm’s proposed consultants.
• Past performance of prospective firm and its proposed consultants.
• Qualifications and experience of individuals directly involved with the project.
Interested A/E firms are required to address how they will implement Building Information Modeling (“BIM”) on the project,
experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,
and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available
at the OFCC website at https://ofcc.ohio.gov.
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form
in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with
and use EDGE-certified Business(es), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver
request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s
Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and
to Perform form is again required at the Fee Proposal stage.
If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed
Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form signed by both
parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the
delivery of the proposed professional services solicited in the RFQ.
Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be performed
in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to
providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases
from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to
be rejected.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the
RFQ and your firm’s name, followed by “SOQ”. Use the “print” feature of Adobe Acrobat or similar software for creating a
PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then
PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.
Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or
coverings of any type. Cover letters and transmittals are not necessary.
CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number
and firm name, followed by “SOQ”.
F110-02-2026-JAN
Publish Date: 2/24/2026
Page 3 of 5
Request for Qualifications (Registered Design Professional) continued
Facsimile copies of the Statement of Qualifications will not be accepted.
Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
F110-02-2026-JAN
Publish Date: 2/24/2026
Page 4 of 5
Registered Design Professional Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name Oakwood-CSD-MNG-CFAP-2025-1
Project Number SFC-260527
Proposer Firm
City, State, Zip
Selection Criteria
1. Primary Firm Location, Workload and Size (Maximum 10 points)
a. Proximity of firm to project site
b. Amount of fees awarded by Contracting Authority in
previous 24 months
c. Number of licensed professionals
Less than 25 miles
25 miles to 50 miles
More than 50 miles
Less than $1,000,000
$1,000,000 to $5,000,000
More than $5,000,000
Less than 4 professionals
4 to 8 professionals
More than 8 professionals
2. Primary Firm Qualifications (Maximum 30 points)
a. Project management lead
b. Project design lead
c. Technical staff
d. Construction administration staff
Experience / ability of project manager to
manage scope / budget / schedule / quality
Experience / creativity of project designer to
achieve owner’s vision and requirements
Experience / ability of technical staff to create
fully coordinated construction documents
Experience / ability of field representative to
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
a. Key discipline leads
b. Proposed EDGE-certified Consultant participation*
Experience / ability of key consultants to
perform effectively and collaboratively
One point for every 2 percent increase in
professional services over the EDGE
participation goal
4. Overall Team Qualifications (Maximum 10 points)
a. Previous team collaboration
b. LEED** Registered / Certified project experience
c. BIM project experience
d. Team organization
Less than 5 sample projects
5 to 7 sample projects
More than 7 sample projects
Registered LEED v4.0 or v4.1 projects
Certified LEED v4.0 or v4.1 projects
Training and knowledge
Direct project experience
Clarity of responsibility / communication
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
a. Previous team performance
b. Experience with similar projects / delivery methods
c. Budget and schedule management
d. Knowledge of Ohio Capital Improvements process
Past performance as indicated by
evaluations and letters of reference
Less than 4 projects
4 to 6 projects
More than 6 projects
Performance in completing projects within
original construction budget and schedule
Less than 4 projects
4 to 6 projects
More than 6 projects
Value
5
2
0
2
1
0
1
2
3
Max
=3
0 - 10
0-5
0-5
Max
= 20
0 - 10
0 - 15
0-5
1
2
3
Max
=3
1
Max
2
=2
1
Max
3
=3
0-2
0 - 10
0-3
4-6
7 - 10
0-5
0-1
2-3
4-5
Score
* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more
information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.
** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.™
Notes:
Evaluator:
Name
Subtotal
Signature
Date
F110-02-2026-JAN
Publish Date: 2/24/2026
Page 5 of 5
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