Equipment Color Upgrade CS6900 ColorStream
| Location: | Ohio |
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| Posted: | Feb 24, 2026 |
| Due: | Mar 10, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036626 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036626 |
| Solicitation Name: | Equipment Color Upgrade CS6900 ColorStream |
| Original Begin Date: | 2/24/2026 11:00:00 AM |
| Begin Date: | 2/24/2026 11:00:00 AM |
| End Date: | 3/10/2026 12:00:00 PM |
| Inquiry End Date: | 3/6/2026 12:00:00 PM |
| Commodity: | Multifunction machines |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DAS105000 General Services Division INDR |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036626
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Solicitation Name
Equipment Color Upgrade CS6900 ColorStream
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
2/24/2026 11:00:00 AM (ET)
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Amendment?
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End Date
3/10/2026 12:00:00 PM (ET)
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Inquiry End Date
3/6/2026 12:00:00 PM
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Summary
The State of Ohio - Department of Administrative Services (DAS) State Printing and Mail Services, is soliciting for Canon Equipment Color Upgrade CS6900 for start date with PO issuence through June 30, 2026.
A mandatory site visit to the facility is required to verify code credientials essential to servicing the Canon ColorStream system. The site visit is available from Feburuary 25, 2026 through Feburuary 27, 2026 from 7:00 am to 2:00 pm. Please contact Sheila Gjurecech at 614-300-9291 to schedule your visit. |
Predecessor Contract
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Process
The State of Ohio - Department of Administrative Services (DAS) State Printing and Mail Services, is soliciting quotes for Canon Equipment Color Upgrade CS6900 for start date with PO issuance through June 30, 2027.
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Ship To
P005023 DAS GSD STATE PRINTING-INTEGRI DAS GSD State Printing-Integrity Dr. Columbus
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1 Record(s)
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0 Record(s)
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Solicitation Documents
6 Record(s)
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Attachment Preview
REQUEST FOR QUOTES
RFQ NUMBER:
SRC #SRC0000036626
The State of Ohio, through the Department of Administrative Services, State Printing and Mail Services,
on behalf of the Department of Administrative Services, is issuing the following Request for Quotes
(RFQ):
CANON Manufactured Twin CS6900 Upgrade to Color Print FY26-27 RFQ
PURPOSE
The Department of Administrative Services (DAS), State Printing and Mail Services, is soliciting competitive
Quotes for Canon manufactured equipment, make/model CS6900 ColorStream upgrade components,
implementation, and support for color printing. If a suitable Offer is made in response to this RFQ, State Printing
will require the selected Offeror (Vendor) to execute a Personal Service Agreement Contract (PSA) with DAS,
which will require the Vendor to perform the entire Scope of Work contained herein (Work). This RFQ details the
requirements Offerors must follow to submit a Quote for the Work, how DAS will evaluate the Quotes, and what
will be required of the Vendor to successfully complete the Work. The Vendor must not utilize brokers or
subcontractors to perform the Work and any Quote that relies upon brokers or subcontractors to complete the
Work will be disqualified from consideration.
The Canon high-speed equipment is located and supported at the DAS Integrity Drive location. The Vendor must
perform the Work at State Printing and Mail Services, Mainframe and Fulfillment Center located at 2080 Integrity
Drive North, Columbus, Ohio 43209. This RFQ is for the purchase of components needed for a color upgrade
to current equipment including Installation, Support, Project Management, Service Implementation, and Paper
Set-up. The initial term of the contract resulting from this RFQ will be through June 30, 2027, with the option to
renew annually for a period not to exceed three (3) years.
Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for
performance of the Work may result in DAS not considering the Offeror’s Quote.
BACKGROUND
The purpose of this RFQ is to secure a Vendor to perform installation, maintenance and support services for an
upgrade to a Canon high-speed print system platform. The environment includes Twin CS6900 ColorStream
systems, the upgrades to which will require the Vendor to possess current Canon credentials to access the
equipment. The Vendor must possess a license to maintain and support the upgrade to the entire Canon high-
speed print system environment. The Vendor must also be able to support and provide the Original Equipment
Manufacturer (OEM) parts and consumables. The Vendor licenses and the equipment for which DAS is seeking
upgrades, continue to be compatible with the existing Prisma software to include Linux, established server
Page 1 of 6
software licenses, and designated professional services support. These are required for State Printing and Mail
Services to fulfil their statutory obligations to State of Ohio agencies.
OBJECTIVES
DAS, State Printing and Mail Services invites all Offerors capable of supporting and maintaining all that is
specified in this RFQ to submit a Quote for the Work. The Vendor must meet all requirements as listed within
this RFQ. State Printing will award the contract to the Vendor that State Printing determines is most responsive
and responsible. State Printing will evaluate each Offeror’s Quote to determine whether the Offeror’s solution
meets the requirements described in the RFQ. State Printing will not consider an Offeror’s Quote if the Offeror’s
Response is unacceptable, incomplete or is found to be invalid. All Responses must be submitted in Ohio Buys.
For this RFQ, the term “Offeror” may be used interchangeably with “Supplier” and “Respondent” and shall be
defined as a business, firm, organization, or individual interested in this opportunity. The terms “Quote”,
“Response”, “Submission” and “Proposal” may be used interchangeably to indicate materials submitted to State
Printing by an Offeror to be considered for award of a contract for services described in this RFQ. The terms
“Contractor” and “Vendor” may be used interchangeably in reference to the Offeror selected by State Printing
through this RFQ for contract award.
Quotes must be good for 90 days. There must be a Contact name, business number, and e-mail address of the
person whose information would be binding to this RFQ.
OPERATIONAL REQUIREMENTS
Please note: If for any reason an Offeror is unable to support the entire platform with the given specifications
and requirements, that Offeror’s Quote will not be considered.
This RFQ encompasses State Printing’s Canon manufactured high-speed print system and components required
for a seamless transition of continued support. The Vendor must provide Canon USA certified technicians and
professionals who have the required equipment and software training to support the platform.
Maintenance Requirement: Operational equipment is a necessity to maintain the high-speed, large volumes
printed daily for our customers driven by the demand of State of Ohio agencies. The Vendor must provide OEM
parts and consumables in addition to preventative maintenance, 5 x 24 service calls and skilled technicians who
must support our brand specific equipment.
Response Time Requirement: Service requests requiring maintenance to be performed at Mainframe Services,
1080 Integrity Drive, Columbus, Ohio 43209 must meet an average of two (2) hours from the time the request is
received by the Vendor.
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MANDATORY OEM PARTS, CONSUMABLES AND PROFESSIONAL SERVICES
SUMMARY
EACH LINE QUANTITY, UNIT OF MEASURE AND DESCRIPTION DETAIL
Qty Description
4 Color Upgrade CS3000Z/6000 1/0 to 4/0 (each)
2 RTO: Controller Upgrade 1/1 to 4/4 (each)
2 RTO: Configuration Key CS3000Z/6000 1/1 to 4/4 (each)
200 Hours: True Support (per hour)
150 Hours: Project Management (per hour)
300 Hours: Service Implementation (per hour)
2 Each: Paper Set Up (each)
Part No.
S29312-F2259-V2
S29311-F1091-V100
U24410-C9900
MKT-CS3X2U
MKT-CS35PM
Mercury No.
9423B122AA
1746C144AA
9423B109AA
Order No.
2100066949
2400003378
2100062275
75 Million; color impression cost (each)
90 Cartons; Color Ink Pigment – Cyan- CP03 3x5.5kg
90 Cartons; Color Ink Pigment – Magenta – MP50 3x5.5kg
90 Cartons; Color Ink Pigment – Yellow - YP03 3x5.5 kg
2100045753
2100054546
2100045757
7295B006AA
7295B021AA
7295B008AA
SUBMISSION
A Supplier must have all Supplier documents up to date that are necessary to conduct business with the State
of Ohio. All pricing submissions required documents, and information must be provided in Ohio Buys.
Submissions will not be accepted outside of Ohio Buys.
Each Submission must include sufficient data to allow the State to verify the total cost for the Upgrade
components, Configuration Support, Project Management, Service Implementation, and Set-up Costs applicable
to the RFQ requirements. Each Supplier’s submission must respond to every request for information in this
attachment whether the request requires a simple "yes" or "no" or requires a detailed explanation, including
responding to the questionnaire.
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INQUIRIES AND CLARIFICATIONS
Please use the Inquiry tab on the RFQ in OhioBuys to submit all inquiries or to seek clarification. Offerors
submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received.
Those who submitted the inquiry will not receive an e-mail response to the question. All will need to view the
response in OhioBuys via the RFQ site (Sourcing Project - SRC0000036626) where it will be publicly posted.
State Printing will try to respond to all properly posted inquiries within 48 hours, excluding weekends and State
of Ohio holidays. State Printing will not respond to any inquiries received after the date and time indicated on the
RFQ. Respondents who attempt to seek information or clarifications outside of Ohio Buys will be directed to post
their questions in writing in accordance with the terms of this RFQ and State purchasing policy. Make sure to be
concise and thorough in your inquiries. All inquiries must include the Offeror’s name, phone number, and e-mail
address at submission. State Printing may, at its option, disregard any question(s) which do not appropriately
reference a RFQ provision and location within the RFQ, or those that do not include identification of the originator
of the question. State Printing is under no obligation to acknowledge questions submitted through the Q & A
process if those questions are not in accordance with these instructions. Questions received/submitted after the
time the inquiry period closes will not be answered.
DOCUMENTS AND STATUS REQUIREMENTS
1) Offerors must be fully registered as a Supplier to do business with the State of Ohio.
a. To register as a Supplier, navigate to:
b. https://ohiobuys.ohio.gov and click the OhioBuys Log In
c. Follow the instructions to sign in or create an account.
2) All Suppliers must be properly registered with the Ohio Secretary of State.
3) The Affirmation and Disclosure form Attachment A must be completed in its entirety, signed, and attached
to the Offeror’s Quote.
4) Offerors must be able to provide a current Certificate of Insurance with General, Cyber/Professional,
Worker’s Compensation and Auto. Each carrying a minimum limit of one million dollars
5) The IRS requires the State Printing facility to be 1075 Compliant. This will require the Offerors to be able
to work with and meet 1075 Compliance Standards.
6) All Vendor employees who will be entering the State Printing – Mainframe facility will be required to
complete and pass the mandatory annual Federal Tax Information disclosure training.
7) All Vendor employees who will be entering the State Printing – Mainframe facility will be required to pass
a background check with fingerprinting.
8) Supplement 1. Acceptance of Supplement 1 – Additional Data Security and Privacy Terms. The Offeror
must include the entire content of Supplement 1 as a single section in its Quote. The Offeror must include
a statement at the beginning indicating that the Offeror has read, understands, and agrees to all the terms
and conditions contained in Supplement 1. Please upload with all other documents in Ohio Buys.
QUOTE SUBMISSION
ALL REQUIRED INFORMATION MUST BE SUBMITTED VIA OHIO BUYS
Do not submit a confidential or proprietary Quote. All submissions are public records.
1) If an Offeror’s Proposal fails to meet the standards provided in the Statement of Work, the State will
not consider the Proposal.
2) There will be NO BROKERS or SUBCONTRACTORS considered.
3) All freight and travel expenses are to be considered part of the cost of all consumables and/or services
quoted.
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4) A MANDATORY onsite visit (February 25, 2026 to February 27, 2026) to the facility will be required
to verify code credentials essential to servicing the Canon ColorStream system. Please contact Sheila
Gjurecech at 614-300-9291 to schedule your visit.
5) The Offeror’s Proposal must be responsive, and the Offeror must be responsible. The Offeror must
be in good standing with previous private sector and public sector clients.
6) State Printing may disqualify Quotes that take exception to terms of the RFQ and/or the Terms and
Conditions in Attachment B
7) State Printing will award to the lowest responsive and responsible Offeror. A formalized Contract
between the Vendor and State Printing will then be executed.
8) State Printing reserves the right to request clarifications from Offerors.
9) State Printing may select a single Offeror for the Contract award or cancel the RFQ.
10) Offerors must assume, unless it is clearly stated to the contrary, that any reference to date and time
means Columbus, OH local time.
11) Offeror’s must provide clear and concise Quotes. Offerors must answer all RFQ questions completely
and clearly and demonstrate they meet the RFQ’s requirements. All Offerors, including current
contract holders, if applicable, must provide detailed and complete Proposals. Quote evaluations,
and subsequent scores, are based solely on the content of the Offeror’s Proposal. No assumptions
will be made or values assigned for the competency of the Offeror whether the Offeror is a current or
previous contract holder.
MANDATORY COMPONENTS OF THE QUOTE
1) State Printing Pricing Requirements: Completion of each line item is required. PLEASE NOTE: IF A
FIELD IS MEANT TO BE $0.00, PUT $0.00 - DO NOT LEAVE THE FIELD BLANK. Any field left blank
or designated N/A will disqualify the submission. No outside/additional documentation will be considered.
2) The State Standard Terms and Conditions apply to this RFQ. (See Attachment B for reference)
3) The Offeror must include freight and shipping charges in its Quote.
4) Supplement 1 – Acceptance of Supplement 1. The Offeror must include the entire content of Supplement
1 as a single section in its Quote. The Offeror must include a statement at the beginning indicating that
the Offeror read, understands, and agrees to all the terms and conditions contained in Supplement 1 and
upload documents to Ohio Buys.
5) All responders to this solicitation must be fully registered as a Supplier to do business with the State of
Ohio.
6) All Suppliers must be properly registered with the Ohio Secretary of State and in good standing.
7) The Affirmation and Disclosure form Attachment A must be filled out completely and signed.
8) A vendor must be able to provide a current Certificate of Insurance with General, Cyber/Professional,
Worker’s Compensation and Auto. Each carrying a minimum limit of one million dollars.
OHIO BUYS
Offerors must provide their Quotes using the Summary billing attached to the RFQ. Offerors must include all-
inclusive rates to perform the services described in this RFQ. No separate travel expenses or any other type of
reimbursable expenses will be paid under the Contract that results from this RFQ. The prices provided by the
Offeror in its Quote will be the prices in effect throughout the Contract term, including any renewals of the
Contract.
Attached are required questions Offerors must answer related to the required parameters for this RFQ. Please
ensure all line items are completed in each section to support your Quote. Any Offeror that fails to complete each
section will be removed from consideration for the Contract.
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