DNR FIELD DIVIDER MAINTENANCE
| Location: | Ohio |
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| Posted: | Feb 24, 2026 |
| Due: | Mar 18, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035556 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035556 |
| Solicitation Name: | DNR FIELD DIVIDER MAINTENANCE |
| Original Begin Date: | 2/24/2026 9:57:21 AM |
| Begin Date: | 2/24/2026 9:57:21 AM |
| End Date: | 3/18/2026 1:00:00 PM |
| Inquiry End Date: | 3/11/2026 8:00:00 AM |
| Commodity: | Land and soil management |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DAS-Administrative Services
DNR-Dept of Natural Resources |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035556
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Solicitation Name
DNR FIELD DIVIDER MAINTENANCE
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
2/24/2026 9:57:21 AM (ET)
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Amendment?
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End Date
3/18/2026 1:00:00 PM (ET)
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Inquiry End Date
3/11/2026 8:00:00 AM
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Summary
MANDATORY SITE VISIT
Mandatory site visits will be held on the dates and at the locations in the chart below to survey the facility and discuss the requirements of the solicitation. The site visit will commence promptly at the noted time, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The State will not be responsible to an Offeror for its failure to obtain information discussed during the site visit due to its arriving after the site visit has convened. Offerors who fail to attend at least one of the mandatory site visits will be deemed not responsive.
SUMMARY
This contract is for the felling, herbicide treatment, and removal of woody vegetation greater than five-inches Diameter; herbicide treatment and/or felling of invasive trees and shrubs vegetation less than five-inches DBH; herbicide treatment of invasive herbaceous vegetation, and herbicide treatment of sod forming grasses within designated field dividers at various Wildlife Areas. The end goal is a brushy field divider with only native shrubs remaining. This work includes cutting and herbicide treatment on woody and herbaceous vegetation. Soil conditions vary and may include wet and poorly drained soil. Work may take place year-round, but timing is dependent on the size of material being removed. Requests for extensions will only be considered for delays caused by unfavorable ground or weather conditions.
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Predecessor Contract
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Process
OhioBuys TRAINNG MATERIALS
OhioBuys training materials can be located at this site
Training
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To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.
Technical Support 1-877-644-6771
If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.
Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error. |
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Ship To
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1 Record(s)
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Solicitation Documents
1 Record(s)
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Attachment Preview
STATE OF OHIO
DEPARTMENT OF ADMINISTRATIVE SERVICES
GENERAL SERVICES DIVISION
OFFICE OF PROCUREMENT SERVICES
4200 SURFACE ROAD, COLUMBUS, OH 43228-1395
MANDATORY USE CONTRACT FOR: DNR FIELD DIVIDER MAINTENANCE
CONTRACT No.: ITB034977
CONTRACT ID: CTR034977
EFFECTIVE DATES: UNDEFINED to 4/30/2027
SUPPLIER: UNDEFINED
The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.
SRC0000035556. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have
been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the
items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and
Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any
attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.
This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the
expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and
Conditions.
CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the
discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement
between the Contractor and the Contracting Agency for any number of times and for any period of time. The
cumulative time of all mutual renewals may not exceed 48-months unless the Contracting Agency determines that
additional renewal is necessary.
This Requirements Contract is available to Department of Natural Resources, as applicable.
Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as
determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume
of supplies and/or services as advertised in the Invitation to Bid.
This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the
following address:
https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage
Signed: _____________________________________________________________________
Kathleen C. Madden, Director
Date
Page 1 of 9
1. SCOPE OF WORK
1.1. This contract is for the felling, herbicide treatment, and removal of woody vegetation greater than five-
inches Diameter; herbicide treatment and/or felling of invasive trees and shrubs vegetation less than five-
inches DBH; herbicide treatment of invasive herbaceous vegetation, and herbicide treatment of sod
forming grasses within designated field dividers at various Wildlife Areas. The end goal is a brushy field
divider with only native shrubs remaining. This work includes cutting and herbicide treatment on woody
and herbaceous vegetation. Soil conditions vary and may include wet and poorly drained soil. Work may
take place year-round, but timing is dependent on the size of material being removed. Requests for
extensions will only be considered for delays caused by unfavorable ground or weather conditions.
1.2. The pricing must include all materials, equipment, qualified/certified labor, logistics, and personnel
transportation, necessary for the successful completion of the services listed herein.
1.3. Work Units contain mixed vegetation (trees, shrubs, and herbaceous plants). Multiple services may be
performed, and invoiced for, concurrently to complete the work.
1.4. The Contractor must complete all work in accordance with the specified timelines while ensuring
compliance with State and Federal laws regarding are or listed species.
1.5. The Contractor is responsible for coordinating with the Agency concerning special considerations,
timeframes, and deadlines concerning such regulations.
1.6. Overview maps of the work locations are provided in Exhibit 2.
2. SPECIFICATIONS
2.1. Field dividers to be treated will change annually and require the Contractor to coordinate with the Agency
in subsequent years via an annual meeting conducted in February and scheduled at the Agency’s
convenience. The annual meeting will be used to discuss progress from previous years, address any
issues, and discuss a timeframe for scheduling services for the next year.
2.2. Following the annual meeting, the Agency will identify field dividers to be treated within the awarded
location(s).
2.3. By March annually, the Agency will deliver maps to the Contractor and identify the field dividers to be
treated that year. The Contractor must use Avenza maps, or another mobile app capable of viewing
georeferenced maps in the field using a GPS-enabled mobile service. The Agency has final authority on
linear feet, mapping, and calculation discrepancies
2.4. Prior to any work performed, the Contractor must provide the Agency with a written treatment plan that
must include the method of service and the chemicals to be used for each field divider by April 1st each
year. Work plans must include ‘before’ pictures of field dividers to be treated. Treatment plan must also
include a proposed work schedule including start date, daily schedule, estimated date of completion, a
quote based on the contracted rates, proposed size and location of loading areas for removal of
vegetation greater than five inches in diameter, and a reclamation plan for loading areas including a
proposed seed mix.
2.5. Upon the Agency’s approval of the treatment plan, a Purchase Order will be opened and work schedule
finalized. No work must be conducted until a purchase order is opened. Draft purchase orders will be
opened by June annually and will become active near July 1st or upon approval of the state operating
budget.
Page 2 of 9
3. REQUIREMENTS
3.1. Upon award of the contract, the Contractor will be required to attend a kick-off meeting the first day of
the service at a date and time to be determined. The kick-off meeting will be used to review the detailed
expectations of the Contractors. Such a meeting may be in-person or conducted via conference call or
other virtual meeting resources and will be scheduled at the Agency’s convenience.
3.2. The Contractor will be responsible for treating the identified field dividers within the appropriate
timeframe.
3.2.1. Work must be conducted during weekdays and under favorable conditions.
3.2.2. No work will be permitted during deer-gun or deer-muzzleloader seasons. Other blackout dates will
be made available to the Contractor(s) upon request.
3.2.3. The Contractor is responsible for felling all trees and vegetation greater than five-inches DBH
between October 1st through March 31st to avoid impacts to federally listed bats. These dates
may be subject to change if regulations change and the agency will notify the vendor if changes
occur.
3.3. The Contractor is required to contact the relevant Division staff at least two business days prior to initially
entering the property for work.
3.4. The Contractor will be responsible for identifying acceptable ground conditions before mobilizing and
schedule work as necessary to minimize work during periods that will cause rutting greater than 6-inches
deep. The Contractor must repair any damage to the grounds caused during the execution of the
contracted services. Repairs are required as a result of damage to gravel roads, parking areas, loading
areas, trails, or any areas where ruts exceed six-inches deep. Repairs must meet agency specifications
of the existing area and use an agency approved gravel or seed mix.
Ruts or other damage caused by the Contractor not identifying acceptable ground conditions will be
repaired at no cost to the Agency.
3.5. The Contractor is responsible for alerting the Agency if the Contractor will be unable to treat the identified
field dividers within the appropriate timeframe. The Contractor must obtain confirmation, in writing, that
the Agency agrees that the field dividers cannot be treated for acceptable reasons. Acceptable reasons
include unfavorable weather or ground conditions. Other acceptable reasons are at the discretion of the
Agency.
3.6. If the tree removal service is selected, then the vendor must fell trees, treat stumps with herbicide, and
remove all woody material greater than five inches in diameter from the property. Upon removal, such
material shall become the property of the vendor. Vendor must submit weigh slips of removed material
with invoice. Field dividers may vary greatly in the quantity of trees needing felled and material removed.
Mulching of material greater that five inches in diameter is not permitted. Any woody debris less than five
inches in diameter may be left on site but may not be windrowed or tightly piled and must remain within
the footprint of the field divider. Tops left outside of the footprint of the field divider must be approved by
the project agent.
If the shrub treatment service is selected, trees with a diameter at breast height (DBH) greater than five-
inches may be left untreated. Trees are less than five-inches in diameter and all shrubs must be felled if
the height is greater than 12-foot tall and material may be left on site. All invasive trees or shrubs must
also be treated with herbicide. Invasive trees or shrubs less and 12-foot tall may be felled and stump
treated or chemically treated with another approved method (i.e. foliar application or basal bark).
Herbicide treatment must not be applied to native shrubs
3.7. If the herbaceous treatment service is selected, then the Contractor is responsible for treatment of all
sod forming grasses and herbaceous invasive plants withing the field divider.
3.8. The Contractor must treat all invasive shrubs with an approved herbicide regardless of diameter. Invasive
shrubs may be treated and/or felled at any time. The Contractor is responsible for herbicide treatment of
all sod forming grasses with an approved herbicide.
Page 3 of 9
3.9. The Contractor is responsible for herbicide treatment of all herbaceous invasive plants with an approved
herbicide. All work must be conducted under the supervision of a commercially licensed pesticide
applicator with the appropriate categories (i.e. forestry 4a) for the treatment. All personnel involved with
the treatment must have completed Trained Serviceperson training as per Ohio Department of Agriculture
regulations and Ohio Pesticide Law.
3.10. Records must be available to Division staff upon request.
3.11. At the conclusion of work in an area, the Contractor(s) and Division staff must conduct a site evaluation
to deem the work satisfactory or if additional work is warranted. Site evaluation should be conducted
before demobilization off-site. The Contractor(s) may not submit an invoice prior to the work being
deemed satisfactory. Final invoices must include ‘after’ pictures of the treated field dividers.
3.12. If a single contractor is awarded multiple work units, the Contractor is required to manage the quantity of
work of every awarded work unit within deadlines simultaneously.
3.13. Responsiveness:
3.13.1. The Contractor must respond to all inquiries from the Agency within five business days.
3.13.2. All meetings will be scheduled at the convenience of the Agency.
Page 4 of 9
4. STANDARD TERMS AND CONDITIONS
The State of Ohio Standard Terms and Conditions (revised 03/31/25) govern this Contract and are
incorporated as if fully rewritten herein.
4.1. CONTRACT SPECIFIC TERMS AND CONDITIONS
4.2. ORDER OF PRIORITY
The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract
Specific Terms and Conditions; 3) Standard Terms and Conditions.
4.3. FIXED PRICE WITH ECONOMIC ADJUSTMENT
The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the
Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after
acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received
by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase
orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly
delivery, the increase will apply to all deliveries made after the effective date of the price increase.
The price increase must be supported by a general price increase in the cost, due to increases in the cost of
raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed
documentation, to include a comparison list of the contract items and proposed price increases, must be
submitted to support the requested increase. Supportive documentation should include, but is not limited to:
copies of the old and the current price lists or similar documents which indicate the original base cost of the
product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the
Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the
source of the increase in such areas as raw materials, freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or some
other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be
incorporated into the contract and will be effective on all purchase orders issued after the effective date of the
decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event
that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the
temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the
effective date of the decrease. Failure to comply with this provision will be considered as a default and will be
subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract
Terms and Conditions”.
5. INVITATION TO BID INSTRUCTIONS
Instructions, Terms and Conditions for Bidding that apply to the solicitation.
Page 5 of 9
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