Livescan Devices and Software

Location:	Ohio
Posted:	Feb 24, 2026
Due:	Mar 5, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	SRC0000036806
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000036806
Solicitation Name:	Livescan Devices and Software
Original Begin Date:	2/10/2026 12:00:00 AM
Begin Date:	2/24/2026 9:26:35 AM
End Date:	3/5/2026 11:00:00 AM
Inquiry End Date:	2/26/2026 3:00:00 PM
Commodity:	Law enforcement
MBE Set Aside:	MBE Set Aside
Agency:	AGO461300 BCI OHLEG BCIIHQ AGO-Attorney General
Solicitation Status:	Open for Bidding
Solicitation Type:	Request for Quote (RFQ)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036806

Solicitation Name

Livescan Devices and Software

RFx Type

Request for Quote (RFQ)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

2/24/2026 9:26:35 AM (ET)

Amendment?

End Date

3/5/2026 11:00:00 AM (ET)

Inquiry End Date

2/26/2026 3:00:00 PM

Summary

The Ohio Attorney General’s Office (“AGO”) is soliciting responses for the selection of vendors to supply the AGO with livescan device hardware and software.

Predecessor Contract

Process

Interested parties should download and review all attached documents related to this Ohio Buys solicitation. VENDOR RESPONSES CAN ONLY BE SUBMITTED ONLINE VIA OHIO BUYS.

Interested parties may make inquiries regarding this solicitation any time during the inquiry period listed in the Solicitation General Information. To participate or submit an inquiry for this solicitation, you need to be registered in the Ohio Buys Supplier Portal. Suppliers are not required at this time to be registered in OAKS.

If you have difficulties and need to seek technical support, contact the Ohio Shared Services Helpdesk at 1-877-644-6771 as soon as possible. Clearly specify you need to access and respond to an active Ohio Buys solicitation.

The Ohio Attorney General’s Office (“AGO”) is soliciting responses for the selection of vendors to supply the AGO with livescan device hardware and software.

Bid extended to March 6

Ship To

Contracting Entity

AGO-Attorney General

1 Record(s)

	Participating Agencies
	AGO461300 BCI OHLEG BCIIHQ

1 Record(s)

Solicitation Documents

Keywords

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Title	Type	Att.	Validity End Date	Validity End Date
Sample Contract for Livescan RFQ	Public Solicitation Documents (Approved)	Attachment - Sample Contract for Livescan RFQ.pdf
Livescan Devices and Software RFQ	Public Solicitation Documents (Approved)	RFQ Livescan Devices and Software Solutions.pdf

2 Record(s)

Attachment Preview

Notice: This Agreement is provided in sample form for informational purposes only. The Ohio Attorney

General reserves the right to modify this sample Agreement at any time prior to final signature.

AGREEMENT

BETWEEN THE

OHIO ATTORNEY GENERAL

AND

NAME OF CONTRACTOR

THIS AGREEMENT is between the Ohio Attorney General (hereinafter the “Attorney General”), 30 East

Broad Street, 17th Floor, Columbus, Ohio 43215-3414, and Name of Contractor (hereinafter “Contractor”),

Street Address, City, State, Zip.

The parties agree as follows:

NATURE OF AGREEMENT

A. Contractor shall be employed as an independent contractor, to fulfill the terms of this Agreement

and to act as a contractor to the Attorney General. It is specifically understood that the nature of the

services to be rendered under this Agreement are of such a personal nature that the Attorney General

is the sole judge of the adequacy of such services.

B. The Attorney General enters into this Agreement in reliance upon Contractor’s representations

that it has the necessary expertise and experience to perform its obligations hereunder, and Contractor

warrants that it does possess the necessary expertise and experience.

C. Contractor shall perform the services to be rendered under this Agreement and the Attorney

General shall not hire, supervise, or pay any assistants to Contractor in its performance of services

under this Agreement. The Attorney General shall not be required to provide any training to

Contractor to enable it to perform services required hereunder.

II. SCOPE OF WORK

A. Contractor shall perform the services (the “Work”) set forth in Exhibit 1, Scope of Work, attached

hereto and made a part hereof. The Work also includes any additional requirements defined in the

Request for Quotations attached hereto as Exhibit 2 and made a part hereof, and the Contractor’s

response to the Request for Quotations attached hereto as Exhibit 3 and made a part hereof.

B. In order to facilitate the Work, the Attorney General shall provide the resources set forth in Exhibit

1, Scope of Work.

III. TIME OF PERFORMANCE

A. The Work shall be commenced on or after the date of an approved purchase order.

B. The Work shall be concluded on or before June 30, 2027, and this Agreement shall terminate on

the earlier to occur of: (i) the date on which the Work is completed to the satisfaction of the Attorney

General or (ii) the date on which this Agreement is terminated as provided in Article VIII, Suspension

or Termination of Contractor’s Services.

C. Notwithstanding the foregoing, as the current General Assembly cannot commit a future General

Assembly to expenditure, this Agreement shall in any event expire no later than June 30, 2027. The

Attorney General may renew this Agreement on the same terms and conditions by giving written notice

prior to expiration. Such renewals shall expire no later than June 30, 2029, unless sooner terminated

as set forth herein.

AGO Contract #_____

Notice: This Agreement is provided in sample form for informational purposes only. The Ohio Attorney

General reserves the right to modify this sample Agreement at any time prior to final signature.

D. It is expressly agreed by the parties that none of the rights, duties, and obligations herein shall be

binding on either party if award of this Agreement would be contrary to the terms of Ohio Revised

Code (“R.C.”) 3517.13, 127.16 or Chapter 102.

IV. COMPENSATION

A. The Attorney General shall pay Contractor no more than $0.00 for the Work.

B. The total amount due shall be computed according to the following cost schedule:

1. Cost Schedule

C. Contractor shall not be reimbursed for travel, lodging or any other expenses incurred in the

performance of the Work.

D. Contractor shall not fulfill any order or perform any of the Work until Contractor receives a

purchase order from the Attorney General.

E. After Contractor receives a purchase order, Contractor shall submit an [INVOICE

FREQUENCY] invoice for the Work performed consistent with this Article IV, Compensation. Each

invoice shall contain an itemization of the Work performed, including dates the Work was performed

and total hours worked, if required in this Article, the location or address where the Work was

performed, and the sum due at that time pursuant to this Agreement. All invoices shall contain

Contractor's name and address and shall reference the Ohio Attorney General's Office and list the

billing address as 30 E. Broad St., 15th Floor, Attn: Finance, Columbus, Ohio, 43215. After receipt and

approval by the Attorney General of a proper invoice, as defined by R.C. 125.01(B), payment will be

made pursuant to R.C. 126.30(A) and due on the 30th calendar day after the date of actual receipt of a

proper invoice. Unless otherwise directed by the Attorney General, invoices should be directed via

email to: invoices@OhioAGO.gov.

F. If any invoice submitted under this Agreement is disputed, Contractor shall continue to perform

the Work during resolution of the dispute, and shall not stop or delay any performance of the Work

due to an invoice dispute. If any invoice dispute continues beyond sixty (60) days, Contractor will have

the option to stop any performance of the Work until resolved.

V. CERTIFICATION OF FUNDS

A. It is expressly understood and agreed by the parties that none of the rights, duties, and obligations

described in this Agreement shall be binding on either party until all relevant statutory provisions of

the Ohio Revised Code, including, but not limited to, R.C. 126.07, have been complied with, and until

such time as all necessary funds are available or encumbered and, when required, such expenditure of

funds is approved by the Controlling Board of the State of Ohio, or in the event that grant funds are

used, until such time that the Attorney General gives Contractor written notice that such funds have

been made available to the Attorney General by the Attorney General’s funding source.

VI. OWNERSHIP

A. The Attorney General shall own all materials created by Contractor pursuant to this Agreement

(“Deliverables”). Contractor hereby assigns to the Attorney General all rights and title, including all

necessary to confirm or perfect the ownership of the Attorney General in the Deliverables.

AGO Contract #_____

Notice: This Agreement is provided in sample form for informational purposes only. The Ohio Attorney

General reserves the right to modify this sample Agreement at any time prior to final signature.

B. Contractor shall own all materials, technology, and/or other types of intellectual property that

are owned by Contractor and (1) existing at the time of the Effective Date or (2) created after the

Effective Date not using monies paid to Contractor under this Agreement (“Contractor Work”).

Contractor hereby grants Attorney General a royalty-free, non-exclusive, perpetual, right and license

to display, reproduce, modify or otherwise use Contractor Work to purposes of the using the

Deliverables in the normal course of the Attorney General’s business

C. Contractor may incorporate into the Deliverables materials and works that were acquired by

Contractor from a Third Party either through assignment or license (“Third Party Works.”) Contractor

shall inform Attorney General of the use of any Third Party Work in the Deliverables. Contractor

shall, upon request by the Attorney General, provide documentation that Contractor is permitted by

the relevant Third Party to incorporate Third Party Works into the Deliverables.

D. Attorney General retains all ownership rights to Attorney General data. Attorney General hereby

grants Contractor a limited license to use Attorney General data for the purpose of providing the

Deliverables and/or Work specified in this Agreement.

VII. WARRANTY

A. Contractor warrants it has the right to enter into this Agreement. Contractor warrants that

Contractor has not entered into any other contracts or employment relationships that restrict

Contractor’s ability to perform the Work under this Agreement.

B. Contractor warrants that the recommendations, guidance, and performance of Contractor under

this Agreement will be in accordance with the industry’s professional standards, the requirements of

this Agreement and without any material defect.

C. Contractor warrants that neither Contractor Work or the Work will infringe upon the intellectual

property rights of any third party, and that Contractor Work any other Work performed by Contractor

will comply in all materials respects to the specifications set forth in this Agreement. All warranties are

in accordance with the Contractor’s standard business practices.

D. Contractor warrants that Contractor has good and marketable title to any goods delivered under

this Agreement in which title passes to the Attorney General; and goods are merchantable and fit for

the particular purpose described in this Agreement and will perform substantially in accordance with

its user manuals, technical materials, and related writings. Contractor further warrants that Contractor

has the right and ability to grant the licenses under this Agreement to which title does not pass to the

Attorney General.

E. Contractor shall comply with all governmental, environmental and safety standards.

F. Contractor shall notify the Attorney General in writing immediately upon the discovery of any

breach of the warranties set forth in this Article VII, Warranty. Additionally, Contractor will be

responsible to resolve any breach of these warranties at no cost to the Attorney General.

G. If a successful claim of infringement with respect to the Work is made, or if Contractor reasonably

believes that an infringement claim that is pending may actually succeed, Contractor shall immediately

notify the Attorney General in writing of any such claim or pending claim. Contractor agrees to

indemnify, release, protect, and to hold the Attorney General and the State of Ohio harmless and

immune from any damages resulting from such claim for infringement of a copyright, patent, trade

secret, or similar intellectual property right. Additionally, Contractor shall do one of the following

things: (1) modify the Deliverable so that it is no longer infringing; (2) replace the Deliverable with an

AGO Contract #_____

Notice: This Agreement is provided in sample form for informational purposes only. The Ohio Attorney

General reserves the right to modify this sample Agreement at any time prior to final signature.

equivalent or better item that is free from any infringement claim; (3) acquire the right for the Attorney

General to use the infringing Deliverable as it was intended for the Attorney General to use under this

Agreement; or (4) remove the infringing portions of the Deliverable and refund the amount the

Attorney General paid for the infringing portions of the Deliverable as well as refund the amount paid

for any other portions of the Deliverable requiring the availability of the infringing Deliverable to be

useful to the Attorney General.

VIII. SUSPENSION OR TERMINATION OF CONTRACTOR’S SERVICES

A. The Attorney General may, at any time prior to completion of the Work, suspend or terminate

this Agreement with or without cause by giving written notice to Contractor. In the event that the

Work includes divisible services, the Attorney General may suspend or terminate one or more such

portions of the Work.

B. Contractor, upon receipt of notice of suspension or termination, shall cease working on the

suspended or terminated Work under this Agreement, suspend or terminate all subcontracts relating

to the suspended or terminated activities, take all necessary or appropriate steps to limit disbursements

and minimize costs, and, if requested by the Attorney General, furnish a report, as of the date

Contractor receives notice of suspension or termination, describing the status of all Work, including,

without limitation, results, conclusions resulting there from, and any other matters the Attorney

General requires.

C. In the event of termination under this Agreement, Contractor shall deliver to the Attorney General

all Attorney General materials (electronic and paper-based), Attorney General equipment, and all

Deliverables, including work products, materials, documents, reports, software customization and

documentation as applicable, which have been prepared by Contractor in the course of performing the

Work. All such Deliverables prepared by Contractor shall become, and remain the property of, the

Attorney General, to be used in such manner and for such purpose as the Attorney General may

choose. Upon request by the Attorney General, Contractor shall also certify the return of all required

materials set forth herein and grant a full release of liability to the Attorney General for the termination.

D. Upon termination of this Agreement by the Attorney General for cause, the Attorney General may

self-perform the Work or buy substitute Contractor-provided products, supplies, services, Work or

work product described in the specifications of the Agreement. The Attorney General may recover

the costs associated with acquiring substitute Contractor-provided products, supplies, services or work

product, less any expenses or costs avoided by the Contractor’s omission or failure to perform any

obligation under this Agreement.

In the event of termination by the Attorney General for cause, the Attorney General has the right to

withhold any and all payments due to Contractor without penalty. Contractor’s liability under this

Article is in addition to any other remedies available to the Attorney General pursuant to this

Agreement.

E. Upon termination of this Agreement by the Attorney General for convenience, Contractor shall

be paid for services rendered up to the date Contractor received notice of suspension or termination,

less any payments previously made, provided Contractor has supported such payments with detailed

factual data containing Work performed and hours worked.

F. In the event of suspension or termination for any reason, any payments made by the Attorney

General for which Contractor has not rendered services shall be refunded. Contractor agrees to waive

any right to, and shall make no claim for, additional compensation against the Attorney General by

reason of any suspension or termination.

AGO Contract #_____

Notice: This Agreement is provided in sample form for informational purposes only. The Ohio Attorney

General reserves the right to modify this sample Agreement at any time prior to final signature.

IX. RELATIONSHIP OF PARTIES

A. Contractor shall be responsible for all of its own business expenses, including, but not limited to,

computers, email and internet access, software, phone service and office space. Contractor will also

be responsible for all licenses, permits, employees’ wages and salaries, insurance of every type and

description, and all business and personal taxes, including income and Social Security taxes and

contributions for Workers’ Compensation and Unemployment Compensation coverage, if any.

B. While Contractor shall be required to render services described hereunder for the Attorney

General during the term of this Agreement, nothing herein shall be construed to imply, by reason of

Contractor’s engagement hereunder as an independent contractor, that the Attorney General shall have

or may exercise any right of control over Contractor with regard to the manner or method of

Contractor’s performance of services hereunder.

C. Except as expressly provided herein, neither party shall have the right to bind or obligate the other

party in any manner without the other party’s prior written consent.

D. It is fully understood and agreed that Contractor is an independent contractor and neither

Contractor nor its personnel shall at any time, or for any purpose, be considered agents, servants, or

employees of the Attorney General or the State of Ohio, or public employees for the purpose of Ohio

Public Employees Retirement System benefits. Pursuant to R.C. 145.038, if Contractor is an individual

or business entity with fewer than five employees, Contractor shall notify Attorney General not later

than thirty days after the Work begins via the Non-Member Acknowledgement Form (“PEDACKN”)

provided by the Ohio Public Employees Retirement System (“OPERS”), found here:

https://www.opers.org/forms-archive/PEDACKN-Non-Member-Acknowledgment.pdf. Notices

pursuant to this Paragraph shall be sent to the Attorney General by email to:

OPERSform@OhioAGO.gov. Contractor’s failure to complete and submit the PEDACKN to the

Attorney General within 30 days of the Work beginning shall serve as Contractor’s certification that

Contractor is a “business entity” as that term is defined in R.C. 145.037.

E. For any employees or subcontractors working either onsite at any Attorney General location, or

via remote access to any Attorney General information system, Contractor understands that these

employees or subcontractors are subject to a background check conducted by the Attorney General.

Such a background check may include criminal records, tax records, driving records, verification of

academic credentials or degrees. The Attorney General may also conduct drug testing or field

investigation of certain employees of the Contractor or its subcontractors, if the Attorney General

believes such action is necessary. The Attorney General reserves the right to refuse access to the job

site or the information system at any time if the Attorney General determines in its discretion that

Contractor’s employee or subcontractor presents a potential security threat or if there is a change in

the results of the background check at any time during the completion of the Work.

X. RECORD KEEPING

A. During performance of this Agreement and for a period of three (3) years after its completion,

Contractor shall maintain auditable records of all charges pertaining to this Agreement and shall make

such records available to the Attorney General as the Attorney General may reasonably require.

XI. RELATED AGREEMENTS

A. All Work is to be performed by Contractor, who may subcontract without the Attorney General’s

approval for the purchase of articles, supplies, components, or special mechanical services that do not

AGO Contract #_____

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Livescan Devices and Software

Attachment Preview

See also