26500005 RFP Master Planning and Design Services for the Public Works Operati
| Location: | Virginia |
|---|---|
| Posted: | Oct 21, 2025 |
| Due: | Nov 24, 2025 |
| Agency: | Christiansburg town |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 26500005 RFP |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26500005 RFP
|
| Bid Title: |
26500005 RFP Master Planning and Design Services for the Public Works Operati
|
| Category: | Bid / RFP Opportunities |
| Status: | Open |
|
Attachment Preview
Town of Christiansburg, Virginia
Request for Proposals
RFP Number: 26500005
Master Planning & Design Services for the
Public Works Operations Center
PURCHASING OFFICE
100 EAST MAIN STRET
CHRISTIANSBURG, VA 24073
PH: 540-585-7605
FAX: 540-382-3762
Issued by the Town of Christiansburg
Date: October 21, 2025
The Town of Christiansburg does not discriminate against faith-based organizations in
accordance with the Code of Virginia, § 2.2-4343.1 or against any Consultant or Proposer
because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment.
TABLE OF CONTENTS
SECTION I: EXECUTIVE SUMMARY ……………………………………………………………...........3
SECTION II: PURPOSE …………………………………………………………………………………………4
SECTION III: STATEMENT OF NEED ……………………………………………………………………4
SECTION IV BACKGROUND ………………………………………………………………………………5
SECTION V: SCOPE OF WORK ……………………………………………………………………………...5
SECTION VI: SCHEDULE ……………………………………………………………………………….…….….8
SECTION VII: INSTRUCTIONS TO PROPOSER ………………………………………………………...9
SECTION VIII: PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS ….10
SECTION IX: EVALUATION AND AWARD OF CONTRACT …………………………….…...15
SECTION X: RESERVATION OF RIGHTS ………………………………………………….…...16
SECTION XI:
ATTACHMENTS …………………………………………………………………………....17
A. PUBLIC WORKS FACILITIES LOCATION MAP
B. PWOC REZONING ORDINANACE AND PROFERS
C. PWOC CONCEPT PLAN AND STAFF REPORT
D. PWOC PRELIMINARY GEOTECHNICAL ENGINEERING REPORT
E. FORMS
1. CORPORATE REGISTRATION FORM
2. GENERAL INFORMATION FORM
3. FIRM DATA SHEET
4. CERTIFICATION REGARDING DEBARMENT
F. CONTRACT TEMPLATE
G. TERMS AND CONDITIONS
Page |2
SECTION I EXECUTIVE SUMMARY
Project Purpose
The Town of Christiansburg is soliciting proposals from qualified architectural and
engineering firms to provide planning and design services for a new Public Works
Operations Center (PWOC). The project will ultimately deliver a modern, consolidated
facility that meets long-term operational needs of the Public Works Department.
Why It’s Needed
• Current operations are spread across multiple outdated facilities.
• Existing PWOC site is constrained by steep terrain and floodplain.
• Public Works is the only major department not housed in a modern, purpose-built facility.
• Inefficient distribution of staff, vehicles, and materials limits service delivery and growth
capacity.
Project Background
• The Town has acquired a 14.56-acre site at 265 Simmons Road, NE, as the new PWOC
location.
• Site rezoned from Agricultural (A) to General Industrial (I-2) with proffered conditions.
• Concept Plan and Staff Report (Attachment C) outlines preliminary layouts for offices,
workshops, storage, fueling, stormwater management, and parking.
• Geotechnical investigation completed (Attachment D).
Scope of Services
Task 1 – Site Review & Preliminary Design (25% plan development level)
• Kickoff & site review
• Preliminary Master Plan refinement & cost estimate
• Preliminary plans & renderings
Task 2 – Design Development
• Intermediate (50%), pre-final (90%), and final design (100%)
• Contract documents, cost estimates, specifications development at each stage
Task 3 – Construction Support
• Site inspections & documentation
• Progress meetings
• RFI/change order response
• Project close-out
Outcome
The new PWOC will:
• Consolidate Town operations into a modern facility.
• Improve staff coordination, storage, and service delivery.
• Support long-term growth and enhance community quality of life.
Page |3
SECTION II – PURPOSE
The Town of Christiansburg, Virginia (the “Town”) is soliciting proposals from qualified
architectural and engineering firms (the “Consultant” or “Proposer”) to provide
comprehensive planning and design services for a new Public Works Operations Center
(PWOC). The Town’s objective is to master plan, design, and ultimately construct a modern,
consolidated facility that supports the long-term operational needs of the Public Works
Department.
The Operations Center is envisioned to include administrative offices, material storage
yard and buildings, equipment storage yard and buildings, and other essential public works
facilities. The selected Consultant will be responsible for delivering all project tasks—from
conceptual planning and preliminary design plan development.
The Town’s Public Works Department plays a critical role in maintaining and operating
local infrastructure. Responsibilities include managing more than 250 lane-miles of
roadways, approximately 150 miles of water mains, 155 miles of sanitary sewer mains, and
about 8 miles of walking and biking trails, in addition to numerous buildings and parking
facilities. These services underscore the Town’s commitment to reliable infrastructure,
efficient municipal management, and community well-being. A modern, centralized PWOC
will enhance operational efficiency, improve service delivery, and support the Town’s long-
term growth.
The Town of Christiansburg anticipates awarding a single contract with addenda as a result
of this Request for Proposal through competitive negotiation. The contract will be
negotiated and awarded following the procedure in the current Manual for the
Procurement & Management of Professional Services, the Town of Christiansburg
Procurement and Surplus Property Manual.
SECTION III – STATEMENT OF NEED
Historically, Public Works operations have been spread across multiple sites throughout
Christiansburg, resulting in inefficiencies in staff coordination, equipment storage, and
service delivery. See Attachment A: Public Works Facilities Location Map.
The current PWOC at 300 Scattergood Drive is limited by steep terrain and the presence of
a 100-year floodplain covering roughly half the property. While all other Town
departments have transitioned into modern facilities, Public Works remains the last major
department without a consolidated, purpose-built center.
The Public Works Department is vital to sustaining the Town’s quality of life. Core
responsibilities include:
Page |4
• Maintaining the street, water distribution, and sanitary sewer systems.
• Managing stormwater infrastructure, fleet services, and facilities.
• Overseeing solid waste collection, snow removal, and community event support.
• Providing traffic control, facility maintenance, and emergency response.
The department employs approximately 85 full-time staff (101 at full staffing) across these
divisions. However, staff, equipment, and materials remain distributed across outdated,
undersized facilities, hindering efficiency and limiting the Town’s ability to accommodate
future growth.
To resolve these challenges, the Town has acquired a 14.56-acre site at 265 Simmons Road,
NE, as the future home of the new PWOC.
SECTION IV – BACKGROUND
Prior to purchasing the Simmons Road property, the Town’s Planning and Engineering
Departments prepared a conceptual site plan in support of rezoning the site from
Agricultural (A) to General Industrial (I-2). Feedback from the Planning Commission and
residents helped shape development proffers and a planning framework for the new
PWOC. Town Council subsequently approved the rezoning ordinance, which included five
proffered conditions. See Attachment B: PWOC Rezoning Ordinance and Proffers.
A Concept Plan, issued November 8, 2024 (printed November 1, 2024), is included as
Attachment C: Concept Plan and Staff Report. Developed with input from Public Works
staff, the plan outlines preliminary layouts for an administrative building, workshops,
material and equipment storage areas, exterior storage yards, salt and brine storage,
fueling facilities, staff and public parking, drive aisles, stormwater management,
greenspace, and perimeter tree screening.
As part of site due diligence, Schnabel Engineering performed a geotechnical investigation,
including seven soil borings and field testing. Their findings and preliminary
recommendations for grading and building construction are detailed in Attachment D:
PWOC Preliminary Geotechnical Engineering Report.
SECTION V – SCOPE OF WORK
Task 1 – Site Review, Conceptual & Preliminary Design
A. Project Orientation / Start-Up
1. Hold kickoff meeting with the PWOC Project Team
2. Establish Task 1 objectives: concept development and feasibility.
Page |5
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