H312--Palo Alto Fire Alarm Maintenance Base + 4 Option Years 1/1/25-12/31/29

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Contract Opportunity

QUESTIONS & ANSWERS FOR 36C26124Q1020 FIRE ALARM SERVICES

Version 1 - 10/18/24

The Sam.gov listing and first page of document "36C26124Q1020_3' state that this is a SDVOSB set-aside, however third page states that this is a total small business set-aside. Could you please clarify which set-aside is being used?
Sorry I can not answer questions 1,7,and 8.
Will the VA host a formal site visit for all interested offerors?
Yes, supported by the Electronics Shop as scheduled. on Oct 24,25 and 28 2024 @ 9am pst.
Can you provide more system information such as model numbers?
With over 60 building we can not provide models for all, however 75% of our building are Notifier, 20% are Simplex and 5% is Edwards.
Is this for Fire Alarms only or Fire Alarms and Fire Sprinklers?
Fire Alarm and Sprinklers.
Outside of these 5 locations, where are the others located? What are the specific addresses of every building that needs service?
There are only 5 locations.
Can you please provide the most recent inspection reports?
Send email request to Anthony.losito@va.gov with specific building report requested.
The description on Sam.gov states this is a total small business set aside, but the classification on Sam.gov and the SF 1449 states SDVOSB? Please confirm set aside type
Refer to answer of question #1.
The NAICS code for this previously was 561621, it is now 922160? 922160 NAICS code appears to be for fire fighting and related services, which is not the scope of work defined in the solicitation. Would the government consider revising the NAICS code back to 561621 to ensure alignment with the scope of work being requested?
Yes naics 561621 will be used instead of 922160
How many smoke detectors per building and type
How many heat detectors per building and type
How many monitor modules per building and type
How many relays per building and type
How many strobes per building and type
How many speaker strobes per building and type
Questions 9-14 are on the Excel attachment
How many wet sprinkler systems per building
Every building has sprinkler protection.
How many dry sprinkler systems per building
None
How many standpipes per building
One per building
How many deluge systems per building
None
How many pre-action systems per building
None
How many chemical systems per building
None
How many service calls were completed in the last year
Approximately 24
How many fire alarm repairs were completed in the last year and what repairs were made
Approximately 24 with repairs being defective parts, network cards and ground faults.
What are the outstanding deficiencies
None. All deficiencies from 2024 will be the responsibility of current contractor.
How many fire pumps per building, size, and type
Only 2 building have pumps, building 5 and 100/101.
How many elevators per building
Elevators are not part of this contract.
Who is responsible for the elevator contractor
Elevators are not part of this contract.
Is there a site visit
See answer to question 2.
Who is responsible for monitoring
Monitoring is covered under another separate contract.
What are the due dates for the annual inspection for each building
There is already a yearly schedule in place which must remain the same.

Version 2 - 10/22/24

Model of the FACP
Notifier 75%, Simplex 20% and Edwards 5%
Do they have POTS or Cellular
Pots
Last 5 Year completed Sprinkler/Standpipe
Not covered under this contract. Tested under a separate contract.
Fire Hydrant count
Not covered in this contract.
Do they have AS-BUILTS
Yes for the primary buildings only.
How many Backflows
Not covered in this contract.
How many PIV S
Approximately 55 that are monitored.
How Many FDC s Waffer or Quick Check
70
How many pull stations
Approximately 874
How many Booster panels
Approximately 12
How many Duct Detectors
Approximately 536

Control Panel Replacement and Emergency Services:
Section 4.1.4 mentions the replacement of control panels, which appears to go beyond standard service plans for inspection, testing, and maintenance. Could you kindly clarify the government's intent regarding the inclusion of these services? Specifically, does the government expect the contractor to replace control panels under the emergency services clause, or will this be treated as a separate service request?
Normal wear and tear will be covered under the contract, physical damage caused
for any reason will be treated as a separate expense to the government.
Battery Replacement:
Will the replacement of fire alarm panel system batteries be included as part of this project? Yes
Additionally, within the Palo Alto site, it is mentioned that an Edwards system is installed to monitor a carbon monoxide system, which requires the annual replacement of detector batteries. Could the government provide details on the quantity and type of batteries required for these detectors to ensure accurate pricing? Batteries are CR123A which are not covered under this contract. The Electronics Shop replaces those batteries.
Multi-Year NFPA Inspections:
We did not observe any mention of multi-year inspections as required by NFPA (e.g., 5-year internal obstruction testing, 3-year dry trip tests, 6-year damper inspections). Does the government intend to include these multi-year inspections, or are they excluded from the current scope of work? Excluded
Design Assessment Services:
Section 9.0 refers to design assessment services. Could the government elaborate on the scope of these services? Specifically, are these assessments meant to involve reviewing proposed designs for potential fail points and offering recommendations, or is there a more comprehensive role expected from the contractor? Not covered under this contract.
Existing Deficiencies:
Given that the contractor is required to maintain a clean fire alarm system, can the government provide a list of any existing deficiencies at the facilities, if applicable? This would allow us to assess the current system status and factor in any required corrective actions in our proposal. All existing deficiencies will be the responsibility of the current Fire Alarm Testing company and will be noted by the Electronics Shop as such. The new testing company will not be responsible.
Water Containment for Fire Sprinkler Testing:
Section 5.3 mentions the containment of water during sprinkler testing. Could the government provide further guidance on the intent and acceptable methods for water containment during these tests? Additionally, are there any past use cases or examples of containment solutions that have been deemed acceptable by the government? Water is either received by a drain or released on the street.




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PALO ALTO FIRE ALARM SERVICE
36C26124Q1020 SDVOSB SET ASIDE

SITE VISIT DATES & LOCATION:

October 24, 2024 at 9am | October 25, 2024 at 9am | October 28, 2024 at 9am
October 31, 2024 at 9am | November 01, 2024 at 9am
Where to meet: VA Palo Alto, Building 62, Main Lobby; 3801 Miranda Avenue, Palo Alto, CA 94304
Site #2 VA Palo Alto, Building 100, Main Lobby; 4951 Arroyo Rd, Livermore, CA 94550
Site #3: VA Palo Alto, Building 334, Main Lobby; 795 Willow Rd, Palo Alto, CA 94025

POINT OF CONTACT:
Anthony Losito // Cell: 650-512-9091 // Email: anthony.losito@va.gov
Vendors questions pertaining to the Solicitation document shall be directed to the Contract Specialist, Sable Williams at sable.williams1@va.gov
no later than five business days prior to the quote due date. All questions must be submitted in writing (email).

No exceptions. Questions after this date will not be entertained unless it is determined that pricing will be affected.
All interested vendors are encouraged to attend the scheduled site visit and to arrive on time. The scheduled site visit will not be delayed due to vendor s tardiness.
The VA is not responsible for providing meals or transportation to vendors. No other site visit will be offered after this schedule.

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