N063--Weapons Detection System | Sources Sought | Five year contract opportunity

Active

Contract Opportunity

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Loma Linda Healthcare System located 11201 Benton St, Loma Linda, A 92357 is seeking a potential qualified contractor that can provide weapons detection system services.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561621 ($25 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Koby.Thiel@va.gov. All information submissions to be marked Attn: Koby Thiel, Contract Specialist and should be received no later than 8:00 AM PST on 10-8-2025.

DRAFT STATEMENT OF WORK

1. Background:

a. The VA Police at Loma Linda requires a comprehensive Evolv Weapons Detection
System (WDS) subscription and maintenance contract with a Base+2 option years structure to ensure the WDS at five (5) entrances remain functional to provide uninterrupted safety and security of the lanes monitored in VA Police Dispatch. The objective of this contract is to engage a qualified vendor to oversee the comprehensive maintenance of the Evolv Weapons Detection System (WDS) at five (5) primary entry points at the Loma Linda VA Medical Center. The WDS is developed to improve safety and security measures by facilitating contactless security screening, allowing VA Police personnel to detect potential threats more effectively and respond with greater efficiency.

2. Scope:

a. Contractor will maintain, repair and/or replace existing parts and
components directly related the Evolv Weapons Detection System Lanes, hardware and software on the installed WDS Lanes at Loma Linda VA Medical Center (11201 Benton Street, Loma Linda, CA 92357). The contractor shall be responsible for ensuring timely installation and maintenance of all system updates as they are released. Additionally, the contractor will provide the VA Police Contracting Officer Representative (COR) with quarterly written reports detailing the quarterly status and overall performance of the system.

b. This agreement may be revised in the future to incorporate additional locations. An
extended Evolv Maintenance Agreement may also be considered for inclusion in subsequent fiscal years (2026 and 2027) as necessary, following the potential installation of the facility s systems at future sites.

c. The contractor shall provide a Service Support Agreement (SSA) covering the
installed equipment, core software, and associated equipment costs as part of the maintenance contract.

d. The Loma Linda Evolv Weapons Detection System (WDS), as defined within the
scope of this document includes, but is not limited to, the following items:

1. Wired and Wireless Tablets:

a. 15.6-inch Tablet (39.6 cm) Wired and Wireless tablets: 2 per lane, with 1 Floor and 1 Desktop Stand

b. Wireless Tablet Specifications:

1. Outdoor 14-inch option ruggedized for weather protection and sunlight

2. 14-inch Tablet ruggedized for outdoor use with two (2) 90W Batteries on back panel
3. AC/ DC Power Adapter (19V, 3.42A, 65W) with Power Cord AC/DC for use without battery power.

2. Wireless Tablet Accessories:

a. Extra 90W Batteries

b. Battery Gang Charger (6 Battery Packs)

c. Single Bay Battery Charger with Adapter

3. Physical Specifications:

a. Dimensions:

1. Depth: 40.3in (102.4cm)

2. Width: Dual Lane: 130.6in (331.7cm); Single Lane: 73.8in (187.5cm)

3. Height: 74in (188cm)

4. Weight: Dual Lane: 352 lbs. (159.7kg); Single Lane: 281 lbs. (127.5kg)

5. Mat Lip: 0.184in (0.47cm)

6. Mat Height: 0.89in (2.3cm)

b. Lane Opening:

1. Width Each (Optimal): 39.8in (101.1cm)

c. Power:

1. Voltage: 100VAC - 240VAC (+/-10%)

2. Phase: Single Phase

4. Consumption:

a. Typical 200W max power consumption

5. Input/Output:

a. Line Cord

b. USB 2.0 (service access only)
c. Ethernet (RJ45) for Tablet

6. Environmental Specifications:

a. Operating Temperature: Min: -20C, Max: +55C

b. Storage Temperature: Min: -40C, Max: +70C

c. Relative Humidity: Up to 95%*

d. Ingress Rating: Standard IP54; Outdoor IP56**

*Outdoor rated unit is Condensing
**Power and data connectors are IP67, resisting water ingress up to 6

3. Specific Work to be Performed:

a. The Evolv System, including the lanes and monitoring tablets within the Police
Dispatch shall be connected to an emergency power supply (Red Plug) to ensure uninterrupted operation in the event of unforeseen power or network outages. Additionally, the contractor shall be responsible for comprehensive maintenance of the system to ensure that the WDS remains fully operational at all times.

b. The contractor will be required to provide training to VA Police personnel on the Evolv Weapons Detection System updates and or changes as they occur quarterly.

c. Evolv Weapons Detection System Maintenance will include maintenance, repairs and/or replacement of equipment on any associated equipment installed as a part of the Evolv Weapons Detection System or necessary equipment that is not already maintained by the facility or a department of the facility, such as conduit and power installed by Facility Management Service (FMS) at the time of the initial install of the system. All other WDS equipment and lanes will be the responsibility of the contractor.

d. The contractor will provide proposals, to include detailed cost breakdowns on materials and labor fees, to install any new equipment, outside of the contract limitations, as requested by the Chief of Police, or his designee.

e. Vendor is required to submit an Invoice/Service Order upon the completion of each project/job.

f. The contractor will employ no less than three (3) Evolv Certified Technicians who will self-perform all required work. Proof of Certification for each technician, authorized to work on the Evolv system, will be filed in the VA Police Records Control System (RCS) 10.1.

g. The contractor will maintain and repair the hard-wired tablets in the VA Police Dispatch, and any/all associated equipment installed, as a part of that system.

h. The contractor will respond for Evolv system repair requests as mandated in this SOW.

i. Subcontracting any work, installations or otherwise, to on the established WDS system is not permitted.

j. contractor will maintain an office or company workspace within 50 miles of the Loma Linda VA Medical Center.

k. The contractor s communication with Police Service will be strictly limited to the Senior Physical Security Specialist or their designee, excluding an emergency. At no time, will the contractor, or their representative directly communicate with the Chief of Police or the facility Executive Leadership in reference to the WDS Maintenance Contract unless previously authorized by the Chief of Police, the COR, or their designee.

l. While this WDS Maintenance Contract is in place, no vendor, general contractor, or
sub-contractor can add to or connect any additional functional equipment to the system. This excludes changing the information side panels to reflect information specific to the facility. These visual changes to the panels will be updated by a VA Police representative.

m. No Evolv WDS changes are authorized to be completed without the permission of
the VA Chief of Police, the COR, or their designee. Outside equipment can be added by another contractor or facility personnel, on a case-by-case bases, as directed by the Chief of Police. If anything is added outside of the WDS Maintenance Contract, i.e. side panels, all equipment must be approved by the Chief of Police or the Senior Physical Security Specialist, or their designee, prior to installation, to ensure the equipment is in full compliance.

n. Contractor will have No access to VA Sensitive Information under this contract. VA
Sensitive Information is not accessed or processed while performing maintenance of Evolv System Hardware or Software under this contract.

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