DOT- 260001 Franklin FSMF Salt Building DOT- 260011 Newcomerstown OP Salt Building
| Location: | Ohio |
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| Posted: | Dec 11, 2025 |
| Due: | Jan 8, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035821 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035821 |
| Solicitation Name: | DOT- 260001 Franklin FSMF Salt Building DOT- 260011 Newcomerstown OP Salt Building |
| Original Begin Date: | 12/11/2025 3:26:54 PM |
| Begin Date: | 12/11/2025 3:26:54 PM |
| End Date: | 1/8/2026 2:00:00 PM |
| Inquiry End Date: | 1/6/2026 3:00:00 PM |
| Commodity: | Professional engineering services |
| MBE Set Aside: | MBE Set Aside |
| Agency: | SFC-OH Facilities Construction Com |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Qualifications (RFQ) (Qualifications Based Selection) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035821
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Solicitation Name
DOT- 260001 Franklin FSMF Salt Building DOT- 260011 Newcomerstown OP Salt Building
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RFx Type
Request for Qualifications (RFQ) (Qualifications Based Selection)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
12/11/2025 3:26:54 PM (ET)
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Amendment?
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End Date
1/8/2026 2:00:00 PM (ET)
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Inquiry End Date
1/6/2026 3:00:00 PM
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Summary
Professional Design Services for Henry/Wyandot County Full Service Maintenance Facilities. Franklin FSMF Salt Building and Newcomerstown OP Salt Building. Evaluation questionnaire was updated from previous round. Deadline extended to 12/8/25. |
Predecessor Contract
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Process
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
Exhibit A - A/E Standard Terms and Conditions
State of Ohio Professional Services Agreements for Public Facility Construction
TABLE OF CONTENTS
ARTICLE 1 - A/E’S RESPONSIBILITIES..............................................................1
ARTICLE 2 - STATE’S RIGHTS AND RESPONSIBILITIES ................................4
ARTICLE 3 - CONSULTANTS...............................................................................5
ARTICLE 4 - MODIFICATIONS .............................................................................6
ARTICLE 5 - DISPUTE RESOLUTION .................................................................7
ARTICLE 6 - COMPENSATION AND PAYMENT.................................................8
ARTICLE 7 - INSURANCE AND INDEMNIFICATION ..........................................9
ARTICLE 8 - SUSPENSION AND TERMINATION .............................................13
ARTICLE 9 - GENERAL PROVISIONS...............................................................16
ARTICLE 10 - DEFINED TERMS AND ABBREVIATIONS ................................20
ARTICLE 1 - A/E’S RESPONSIBILITIES
1.1 Nondiscrimination
1.1.1 The A/E shall comply with Applicable Law regarding equal employment opportunity, including ORC Section
153.59 and all Executive Orders issued by the Governor of the state of Ohio.
1.1.1.1 As required under ORC Section 153.59, the A/E agrees to both of the following:
.1 “in the hiring of employees for the performance of work under the contract or any subcontract, no
contractor, subcontractor, or any person acting on a contractor’s or subcontractor’s behalf, by reason of
race, creed, sex, disability or military status as defined in section 4112.01 of the Revised Code, or color,
shall discriminate against any citizen of the state in the employment of labor or workers who is qualified
and available to perform the work to which the employment relates;” and
.2 “no contractor, subcontractor, or any person on a contractor’s or subcontractor’s behalf, in any manner,
shall discriminate against or intimidate any employee hired for the performance of work under the contract
on account of race, creed, sex, disability or military status as defined in section 4112.01 of the Revised
Code, or color.”
1.1.1.2 The A/E shall cooperate fully with the State Equal Opportunity Coordinator (“EOC”), with any other official
or agency of the state or federal government that seeks to eliminate unlawful employment discrimination, and with
all other state and federal efforts to assure equal employment practices under the Agreement.
1.1.1.3 In the event the A/E fails to comply with these nondiscrimination clauses, the Contracting Authority shall
deduct from the amount payable to the A/E a forfeiture of the statutory penalty pursuant to ORC Section 153.60 for
each person who is discriminated against or intimidated in violation of this Section 1.1.1.
1.1.1.4 The Agreement may be terminated or suspended in whole or in part by the Contracting Authority and all
money to become due hereunder may be forfeited in the event of a subsequent violation of this Section 1.1.1.
1.2 Royalties and Patents
1.2.1 The A/E shall inform the Contracting Authority if the A/E is aware that a particular invention, design, process, or
device specified in the Contract Documents is subject to patent rights or copyrights calling for the payment of a license
fee or royalty.
1.3 Assignment of Antitrust Claims
1.3.1 Each party to this Agreement recognizes that in actual economic practice, overcharges resulting from antitrust
violations are in fact usually borne by the ultimate purchaser of goods and services; in this instance the ultimate
purchaser is the Owner. Therefore, the following assignment is made:
1.3.1.1 The A/E hereby assigns, sells, conveys and transfers to the Owner any and all rights, title, and interest in and
to any and all claims and causes of action which the A/E may now have or hereafter acquire under the antitrust laws
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Exhibit A
A/E Standard Terms and Conditions
of the United States of America or the state of Ohio, provided that the claims or causes of action relate to the
particular goods, products, commodities, intangibles, or services purchased, procured, or acquired by, or rendered to,
the Owner pursuant to this Agreement, and except as to any claims or causes of action which result from antitrust
violations commencing after the compensation is established under this Agreement, which are not passed on to the
Owner by any means. In addition, the A/E warrants and represents that it will require any and all of its Consultants
and suppliers to assign any and all federal and state antitrust claims and causes of action to the Owner, subject to the
proviso and exception stated above.
1.4 Use of Domestic Steel
1.4.1 The A/E shall comply with ORC Section 153.011 regarding the specification and use of domestically produced
steel products. Copies of ORC Section 153.011 may be obtained from the Ohio Facilities Construction Commission or
downloaded at http://codes.ohio.gov/orc/153.011v1.
1.5 Drug Free Safety Program
1.5.1 The A/E shall comply with Applicable Law regarding smoke-free and drug-free workplaces and shall make a good-
faith effort to ensure that none of its or its Consultants’ employees engaged in the Services purchase, transfer, use, or
possess illegal drugs or alcohol, or abuse prescription drugs in any way while on or about the Project.
1.6 Use of the State’s Web-based Project Management Software
1.6.1 If the Contracting Authority decides, in its sole discretion, to utilize the State’s web-based project management
software for the Project, the A/E shall use such software for all compatible Services required under this Agreement.
1.6.2 All costs for the A/E’s use of the State’s web-based project management software for the Project shall be included
in its Basic Services Fee. If the A/E’s staff or its Consultants are unfamiliar with the proper use of such software, the A/E
shall provide its staff and Consultants for training without additional compensation.
1.7 EDGE Business Development Program Participation
1.7.1 The A/E shall participate in the “Encouraging Diversity, Growth and Equity” Program (“EDGE”) by contracting
with and using one or more businesses certified as an EDGE Business Enterprise (“EDGE-certified Business”) by the
EOC.
1.7.1.1 If the A/E is an EDGE-certified Business, the A/E may include this Agreement amount in the reporting.
1.7.1.2 The amount of EDGE participation cannot exceed 100 percent of the amount of this Agreement.
1.7.1.3 The A/E shall include in the reporting only those expenditures to EDGE-certified Businesses that perform a
commercially useful function as described in OAC Section 123:2-16-15.
1.7.2 The A/E shall provide an EDGE Participation Report with each Professional Services Pay Request.
1.7.2.1 The A/E shall provide status reports, produced by the A/E and each applicable EDGE-certified Business for
this Agreement, indicating:
.1 the name of each EDGE-certified Business;
.2 the federal tax identification number of each EDGE-certified Business;
.3 the date of the EDGE-certified Business contract, subcontract, or purchase order;
.4 the projected and actual start and end dates of the EDGE-certified Business contract, subcontract, or
purchase order;
.5 the original amount of the EDGE-certified Business contract or purchase order with the A/E;
.6 the current amount of the EDGE-certified Business contract or purchase order;
.7 the amount invoiced to date;
.8 the amount paid to date;
.9 the status of the EDGE-certified Business contract or purchase order (active, complete, or void); and
.10 a statement describing any substantive product or performance deficiencies.
1.7.2.2 The A/E shall provide reports for each EDGE-certified Business; however, the reports may be consolidated
and submitted as one document.
1.7.3 The A/E shall provide an EDGE Participation Final Report simultaneously with its final Payment Request.
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Exhibit A
A/E Standard Terms and Conditions
1.7.3.1 The A/E and each EDGE-certified Business shall provide in the report certification that the submitted
document is a true and accurate accounting of the original contract amount paid to and received by each EDGE-
certified Business.
1.7.4 The A/E shall provide EDGE Participation Reports in detail and form acceptable to the Contracting Authority.
1.7.4.1 Failure to timely submit EDGE Participation Reports may result in withholding payment from the A/E.
1.7.5 The A/E shall cooperate fully with requests for additional EDGE information and documentation from the EOC or
Contracting Authority.
1.8 A/E’s Services
1.8.1 The A/E shall provide Services for the Project, customarily furnished in accordance with generally accepted
architectural or engineering practice, consistent with the terms of this Agreement.
1.8.2 The A/E shall provide the Services in accordance with Applicable Law, the applicable announcement issued
pursuant to ORC Section 153.67 (“Announcement”), and the Owner’s Standards of Design, if any.
1.8.3 The A/E shall not be responsible for and shall not have control or charge of construction means, methods,
techniques, sequences, procedures, or scheduling used by a Contractor to comply with the Contractor’s obligations under
its Contract for the Project or for safety precautions and programs in connection with the Contractor’s Work on the
Project.
1.8.4 The A/E shall not be responsible for or have control or charge over the acts or omissions of Contractors or
Subcontractors, any of their agents or employees, or any other persons performing any Work on the Project.
1.8.5 The A/E shall render interpretations and decisions in connection with a Contractor’s responsibilities under the
Contract Documents and submit recommendations to the Contracting Authority for enforcement of the Contractor’s
contract as necessary.
1.8.5.1 The A/E is the initial interpreter of all requirements of the Contract Documents.
1.8.5.2 All of the A/E’s interpretations and decisions are subject to final determination by the Contracting Authority.
1.9 Standard of Care
1.9.1 Notwithstanding any other provision of this Agreement to the contrary, the A/E shall perform its Services
consistent with the professional skill and care ordinarily provided by registered architects, landscape architects,
professional engineers, and professional surveyors in the same or similar locality under the same or similar
circumstances.
1.9.2 The A/E shall perform its Services as expeditiously as is consistent with such professional skill and care and the
orderly progress of the Project.
1.9.3 The A/E shall perform its Services in accordance with the applicable rules established by its respective state board
of registration, including the following codes of conduct and/or ethics pursuant to the OAC:
1.9.3.1 Registered architects: OAC Section 4703-3-07
1.9.3.2 Landscape architects: OAC Section 4703:1-3-04
1.9.3.3 Professional engineers and professional surveyors: OAC Section 4733-35
1.10 Construction Budget
1.10.1 The Owner shall provide written notice to the Contracting Authority and A/E of any change in the Construction
Budget.
1.10.2 The A/E shall perform its Services so that the Project is completed within the Construction Budget.
1.10.3 The A/E, Contracting Authority, and Owner do not have control over the cost of labor, materials, or equipment,
over Contractors’ methods of determining prices, or over competitive bidding, market, or negotiating conditions.
Accordingly, the A/E does not warrant or represent that competitively bid or negotiated prices will not vary from the
Construction Budget or from any estimate of cost or evaluation prepared, or agreed to, by the A/E.
1.11 Cooperation
1.11.1 The A/E shall perform the Services so as not to interfere with, disturb, hinder, or delay the services of Separate
Consultants or Work of the Contractors. The A/E shall cooperate and coordinate fully with all Separate Consultants and
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Exhibit A
A/E Standard Terms and Conditions
Contractors and shall freely share all of the A/E’s Project-related information with them to facilitate the timely and
proper performance of the Services and of the services and work of Separate Consultants and Contractors.
1.11.2 If the A/E damages the property or work of any Separate Consultant or Contractor, or by failure to perform the
Services with due diligence, delays, interferes with, hinders, or disrupts the services of any Separate Consultant or the
work of any Contractor who suffers additional expense and damage as a result, the A/E is responsible for that damage,
injury, or expense.
1.11.3 If the proper execution or results of any part of the Services depends upon work performed or services provided
by the Owner, a Separate Consultant, or a Contractor, the A/E shall review that other work and appropriate instruments
of service, and promptly report to the Contracting Authority in writing any defects or deficiencies in that other work or
services that render it unavailable or unsuitable for the proper execution and results of the Services. The A/E’s failure so
to report will constitute an acceptance of the other work and services as fit and proper for integration with the A/E’s
Services except for defects and deficiencies in the other work or services that were not reasonably discoverable at the
time of the A/E’s inspection.
1.11.4 The A/E shall not delay the Services on account of any claim, dispute, or action between the A/E and Separate
Consultant or Contractor.
1.12 Records
1.12.1 The records of all of the A/E’s Direct Personnel Expenses, Reimbursable Expenses, and payments to Consultants
pertaining to the Project shall be kept on a generally recognized accounting basis and shall be available to the
Contracting Authority and Owner at all times and shall be maintained for seven years after Substantial Completion of all
Work.
1.12.2 All other records kept by the A/E related to the Project shall be available to the Contracting Authority and Owner
at all times and shall be maintained for six years after Substantial Completion of all Work.
ARTICLE 2 - STATE’S RIGHTS AND RESPONSIBILITIES
2.1 Contracting Authority
2.1.1 The Contracting Authority shall designate a Project Manager for the Project. The Project Manager is authorized to
act on behalf of the Contracting Authority to perform specific responsibilities under the Agreement.
2.1.2 The Contracting Authority shall furnish information and services required of it in a timely manner.
2.2 Required Actions
2.2.1 The Contracting Authority and Owner shall review, approve, or take such actions as are required of them by this
Agreement, the Contract Documents, and Applicable Law in a reasonable and timely manner.
2.3 Owner’s Requirements
2.3.1 The Owner shall provide to the A/E full information regarding the Owner’s requirements for the Project including
the Program of Requirements, design and construction standards, and work rules, which shall set forth the Owner’s use,
design, time, and financial objectives, constraints and criteria, including space requirements and relationships, flexibility
and expandability, time constraints imposed by fiscal and budgetary considerations, special equipment, and systems and
Site requirements.
2.3.2 The Owner shall furnish information and services required of it in a timely manner.
2.4 Owner’s Representative
2.4.1 The Owner shall designate an Owner’s Representative authorized to act on behalf of the Owner with respect to the
Project to the extent provided in the Contract Documents.
2.5 Site Description
2.5.1 If reasonably requested by the A/E as necessary for the Project, the Owner shall furnish a legal description and a
certified land survey of the Site, giving, as applicable, grades and lines of streets, alleys, pavements and adjoining
property; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the
Site; locations, dimensions, and complete data pertaining to existing buildings, other improvements, and trees; and full
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Exhibit A
A/E Standard Terms and Conditions
information concerning available service and utility lines, both public and private, above and below grade, including
inverts and depths.
2.6 Provided Information
2.6.1 The Contracting Authority and Owner do not warrant or guarantee the accuracy of Project-related information they
provide to the A/E, but the A/E may rely upon that information to the extent consistent with the standard of care
described under Section 1.9.
2.7 Notice to A/E
2.7.1 If the Owner or Contracting Authority observes or otherwise becomes aware of any Defective Work or other fault
or defect in the Project, prompt written notice thereof shall be given to the A/E, and CxA if applicable.
2.8 Legal Representation
2.8.1 The Owner and Contracting Authority shall not be responsible to provide or pay for any legal representation of the
A/E.
2.9 Limitation of Authority
2.9.1 The A/E shall not have any authority to bind the Contracting Authority or Owner for the payment of any costs or
expenses without the prior express written approval of the Contracting Authority or Owner, as applicable.
2.9.2 The A/E shall have authority to act on behalf of the Contracting Authority and Owner only to the extent provided
in this Agreement and the Contract Documents.
2.9.3 The A/E’s authority to act on behalf of the Contracting Authority and Owner may be modified only by an
amendment to this Agreement in accordance with Section 4.3.
2.10 Approval or Disapproval of A/E’s Services
2.10.1 The Contracting Authority and Owner may disapprove any portion of the Services.
2.10.2 If the Contracting Authority or Owner disapproves of the Services at any Stage, the A/E shall proceed, when
requested by the Contracting Authority, to re-perform the Services to satisfy the objections without additional
compensation to the A/E or its Consultants.
2.10.3 The A/E acknowledges that any review or approval by the Contracting Authority and Owner of any Services shall
not relieve the A/E of the A/E’s responsibility to properly and timely perform the Services.
2.11 Performance Evaluations
2.11.1 The Contracting Authority may evaluate the A/E during performance of the Services, at completion of a phase of
the Project, completion of the Project, or any or all of the foregoing. The Contracting Authority shall retain the
evaluation(s).
2.11.1.1 The A/E may request a copy of the completed evaluation(s). If the A/E wishes to comment or take
exception to any rating or remark, the A/E must send a response in writing to the Contracting Authority within
30 days after receiving the evaluation(s).
2.11.1.2 The Contracting Authority may use the evaluation(s) in determining the qualifications of the A/E for future
contracts.
2.11.1.3 The Contracting Authority may request information from the A/E for use in evaluating the Contractor’s or
Contracting Authority’s performance. If such information is requested, the A/E must comply in a timely and
responsive manner.
ARTICLE 3 - CONSULTANTS
3.1 Consultant Services
3.1.1 The A/E may provide a portion of the Services through one or more Consultants, provided, however, that the A/E
shall remain responsible for all of the A/E’s duties and obligations under this Agreement.
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