Mushrooms of Ohio & Summer Wildflowers of Ohio

Location:	Ohio
Posted:	Dec 11, 2025
Due:	Dec 18, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	SRC0000035803
Publication URL:	To access bid details, please log in.

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STATE OF OHIO

Department of Administrative Services

General Services Division

Print Procurement

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: Mushrooms of Ohio & Summer Wildflowers of Ohio

BID NUMBER: SRC0000035803

BID NOTICE DATE: 12/11/2025

CLOSING DATE: 12/18/2025(BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised

3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and

void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at (614)-387-0012 or e-mail:

barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide two 80-page booklets (Mushrooms of

Ohio and Summer Wildflowers of Ohio) for use by the Ohio Department of Natural Resources Division of Wildlife by February 25, 2026.

2. QUANTITY: 50,000 TOTAL (25,000 MUSHROOMS AND 25,000 WILDFLOWERS) (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the

decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price

of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: Two booklets, Both are 80 pages, full color, 2-sided, self-cover, full bleeds using 150-line screen minimum,

7.5in x 5.125in, stitched on the 7.5in (long) edge. Cover is head-to-head and text is head-to-foot. No subcontracting presswork.

A. SIZE: 7.5in x 5.125in, saddle stitched long edge. No Under sizing allowed.

B. STOCK: 70# text, white, gloss coated, 82 brightness minimum.

C. PRESSWORK: Full color, two-sided, full bleed, four color process (150 line-screen minimum).

D. INK: Full color, four-color process, 150 line-screen minimum

E. BINDERY: saddle stitch on long edge (7.5in), cover is head to head, text pages are head to foot

F. PAGES: 80 pages per booklet (each)

G. QUANTITY: 50,000 total books - Mushrooms of Ohio 25k qty / Summer Wildflowers of Ohio 25k qty

H. SUPPLIED TO VENDOR: Artwork will be ready on December 23, 2025. A high-quality print pdf with bleeds and cropmarks

will be provided to the awarded vendor via email or vendor ftp portal.

I. PACKAGING: Booklets shall be bound in sets of 20 or 25 by shrink wrap, paper strap, or plastic strap (no rubber bands). If

plastic strap is used, do not over-tighten and damage the booklets. All bound sets are to be packaged in 200 lbs. test

corrugated cardboard boxes with 200 up to 400 booklets per box. Label Information (on outside of box) is to indicate the

booklet title and total quantity within. A single box shall not exceed 40lbs.

5. PRE-PRODUCTION: No production is to begin until all artwork has been approved by a ODNR or Division of Wildlife

representative. Any items produced without review or agency sign-off is subject to delivery refusal. Changes by the ordering agency

(Ohio Division of Wildlife) that result in additional charges or fees must be submitted as a separate charge from the awarded PO price.

A. PRINT PROOF: Two (2) hard copy proofs are required. One (1) high resolution color match hard copy press proof is

required for all pages of this book. This proof will be viewed for accuracy in color, graphic links, and layout -AND- One (1) low

resolution color or black & white hard copy representing bindery and pagination. Proofs shall be delivered to:

Ohio Division of Wildlife

Attn. Chad Crouch

2045 Morse Rd. Bldg. G-2

Columbus, OH 43229-6693

B. PRESSCHECK: An on-site inspection of the press sheet is not requested for this project.

6. DEADLINE: Delivery is requested to arrive by FEBRUARY 25, 2026 or sooner.

7. DELIVERY: The vendor shall be responsible for delivery to:

Ohio Division of Wildlife Warehouse

1500 Dublin Road

Columbus, OH 43215

Call or email prior to arrival to ensure site access and secure offload:

614-902-4193 (Keith McClaskey - Warehouse Staff)

614-256-7048 (Jason Gibbs - Warehouse Manager)

614-265-6339 (Chad Crouch - Project Manager)

All warehouse deliveries are to arrive prior to 4pm, Monday through Friday only.

No weekend or holiday deliveries. A loading dock and lift equipment is available at this location.

8. COMPARABLES: The projects indicated below are actual jobs that were produced for the ODNR Division of Wildlife. These line

items share key features and/or have identical specifications comparable to this projects scope of work.

Job# 965197 - SRC0000027104 / Date: May 2025 / Qty: 25,000 / Books: 1 / Pages: 80 / $11,675.00 total

Job# 965136 - SRC0000030949 / Date: May 2025 / Qty: 60,000 / Books: 3 / Pages: 80 each / $31,920.00 total

Job# 965180 - SRC0000030424 / Date: May 2025 / Qty: 75,000 / Books: 3 / Pages: 48pg, 72pg, and 80pg / $32,550.00 total

9. EXHIBIT:

INVOICING

1. DIRECTION: All invoices are to be submitted DIRECTLY to the Ohio Financial Shared Services (FSS).

A. There are two options available to submit invoices to FSS:

1. Email: invoices@ohio.gov

2. Mail: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

B. Please indicate the origin code “N22” on the invoice with the title/name of our agency.

This number is specific to the Ohio Division of Wildlife and will offer faster and thorough processing.

C. See the comment section of the awarded PO for specific invoice details and the most up-to-date information.

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO

PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the

prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian

institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and

where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using

subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name:

Contract Number:

1. Principal business location of Contractor:

(Address)

(City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

(Address)

(City, State, Zip)

(Address)

(City, State, Zip)

Name(s)/Location(s) where services will be performed by subcontractor(s):

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide,

will be accessed, tested, maintained, backed up, or stored:

(Address)

(City, State, Zip)

(Address)

(City, State, Zip)

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or

seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to

the State any change or shift in location of services performed by Contractor or its subcontractors before, during and

after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or

shift in location of its services. The State has the right to terminate the contract if any services are performed or State

data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and

have read and understand that this form is a part of any contract that Contractor may enter into with the State and is

incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation ID:	SRC0000035803
Solicitation Name:	Mushrooms of Ohio & Summer Wildflowers of Ohio
Original Begin Date:	12/11/2025 8:14:00 AM
Begin Date:	12/11/2025 8:14:00 AM
End Date:	12/18/2025 11:00:00 AM
Inquiry End Date:	12/18/2025 11:00:00 AM
Commodity:	Printed media
MBE Set Aside:	MBE Set Aside
Agency:	DAS-Administrative Services DNR-Dept of Natural Resources
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)