Type I or Type III Ambulances

Location:	Delaware
Posted:	Jul 2, 2026
Due:	Jul 20, 2026
Agency:	Sussex County
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Publication URL:	To access bid details, please log in.

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Sussex County, Delaware

RFP: Type I and III Ambulances

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Sussex County, Delaware

Request for Proposals

For

Type I and III Ambulances

Date Issued: June 8, 2026

Proposal Submission Deadline:

July 20, 2026 - 3:00 p.m. EST

Mail or Hand Deliver Proposal to Primary Contact:

Gina Jennings, Finance Director/COO

Sussex County Government

2 The Circle

PO Box 589

Georgetown, DE 19947

Sussex County, Delaware

RFP: Type I or III Ambulances

Page 2 of 28

Table of Contents

Advertisement ................................................................................................................. 3

Instructions to Bidders..................................................................................................... 4

Bid Form ........................................................................................................................ 6

Service Questionnaire ..................................................................................................... 8

Bid Schedule ................................................................................................................. 11

Certification of Bidder .................................................................................................... 12

Agreement ................................................................................................................... 13

General Conditions ....................................................................................................... 16

Technical Specifications ............................................................................................... 21

Sussex County, Delaware

RFP: Type I or III Ambulances

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Public Advertisement – Type I or Type III Ambulances

Sussex County, at the recommendation of the Finance Department and the Sussex County Volunteer

Firefighter’s Association, is requesting sealed competitive proposals for the purchase and delivery of new fully

operational Type I or Type III ambulances that meet all applicable federal standards, Delaware Fire

Commission requirements (NFPA-1917 compliant), safety requirements, and current industry manufacturing

guidelines.

It is the intention of Sussex County to purchase three new ambulances each fiscal year from FY 2027 to FY

2029 for a total of up to nine ambulances, with the ability of fire/ambulance companies to purchase

ambulances off the same contract for additional purchases. Each fiscal year runs from July 1 - June 30, and

the most current available model year shall be provided. These ambulances would be delivered to designated

Volunteer Fire Company or Ambulance Company (“Company”) locations within Sussex County. The

expectation is that the ambulance would be turnkey, providing a combination of equipment, products and

services, delivery, and installation for a properly operating ambulance.

Each Company will have the opportunity to select the type of ambulance preferred. Additional equipment,

accessories, and supplies or incidental to the purchase of a turnkey will be bid as alternate items and be at

the expense of each Company. Afterwards, each Company will have the opportunity to customize the

ambulance to their specifications utilizing the alternate bid items and will issue a separate purchase order.

Sussex County will issue payment only for the base bid amount. Any other amounts over the base bid are the

sole responsibility of the Company taking possession of the vehicle.

An optional pre-bid meeting will be held at 1:00 p.m. on June 29th, 2026, at 2 The Circle, Georgetown, DE

19947.

Sussex County will receive sealed competitive proposals (“Bid”) in the County Council Chambers, Sussex

County Administrative Office Building, 2 The Circle, P.O. Box 589, Georgetown, Delaware 19947, until 3:00

p.m., July 20, 2026. Immediately following, they will be publicly opened and read aloud. Only the name of the

vendor submitting a bid will be read, no other information will be provided. The proposals will be evaluated on

cost, ability to provide required specifications, service capabilities, and delivery schedule.

In addition to the defined specifications, to meet immediate demand, the bidder may include prices and

specifications for demo ambulances that can be supplied to a Company within 60 days of award.

The contract documents may be obtained by visiting Sussex County’s website

www.sussexcountyde.gov/legal-notices/bids or by contacting Mrs. Gina Jennings, Finance Director/COO at

the Sussex County Administrative Office Building, 2 The Circle, Georgetown, Delaware, telephone: (302)

855-7741, email: gjennings@sussexcountyde.gov. The contract documents may be obtained during regular

business hours, which are 8:30 a.m. to 4:30 p.m., Monday through Friday. Questions should be directed in

email only to Dale White at dwhite@sussexcountyde.gov.

In its sole discretion, Sussex County, Delaware, may extend the time and place for opening of bids from that

described in the advertisement by providing not less than two (2) calendar days’ notice, by posting an

Addendum on the Sussex County website and by providing notice thereof by certified delivery, or other

electronic means such as email, to those potential respondents who obtained copies of the contract

documents or provided notice thereof to Gina Jennings at the email address provided herein.

Sussex County, Delaware

RFP: Type I or III Ambulances

Page 4 of 28

Instructions to Bidders

Each competitive proposal (“Bid”) must be submitted in a sealed envelope, addressed to Mrs. Gina A.

Jennings, Finance Director/COO, Sussex County Administrative Office Building, 2 The Circle, P.O. Box 589,

Georgetown, DE 19947. Each sealed envelope containing a proposal must be plainly marked on the outside

as “Bid for Type I or Type III Ambulances” and bear the name and address of the respondent. If sent by mail,

the sealed envelope should be sent by certified mail and be indicated as received on the certified receipt prior

to the Bid Opening. Late bids will not be accepted. Sussex County may extend the time and place for opening

of bids from that described in the advertisement, by providing not less than two (2) calendar days’ notice, by

posting an Addendum on the Sussex County website and by providing notice thereof by certified delivery, or

other electronic means such as email, to those potential respondents who obtained copies of the Request for

Proposals and provided notice thereof to Gina Jennings at the email address provided herein.

Each Bid shall be completed on the forms provided and submitted in a sealed envelope addressed to the

Sussex County Government at the above address. The Bidder shall assume full responsibility for timely

delivery at the location designated for receipt of Bids. Oral, telegraphic, electronic, or telephonic bids are

invalid and will not receive consideration. Bidders may bid on any or all specifications and should indicate “NO

BID” on their Bid Form for any specification on which they chose not to bid. The Bid may be awarded to more

than one Bidder.

Ire/Each Bidder shall submit an original completed, signed copy of the Bid Form, Service Questionnaire, Bid

Schedule, Certification of Bidder, and completed Technical Specification pages. In addition to these forms,

bidder shall include an interior and exterior layout drawing containing four sides and roof concept, electrical

schematic, material specifications, and a compliance certificate. Separate forms and additional documentation

shall be submitted if the responses are different for a Type I or Type III ambulance style. Each Bidder shall

enter amounts for all lump sum prices where designated on the Bid Form. Alternative prices shall be provided

on the Specification sheet where designated. Failure to comply may be cause for rejection. No allowances,

segregated Bids, or assignments will be considered. State all amounts in numerical figures. Any alterations or

erasures must be initialed by the Bidder. All entries must be in ink or typewritten. A Bidder shall make no

additional stipulations on the Bid Form nor qualify the Bid by attachments or any other matter. Stipulations or

qualifications will be subject to rejection.

If the Bidder is an individual, each copy of the Bid Form shall be signed by the individual, under their business

name. If the Bidder is a partnership, each copy of the Bid Form shall be signed by an authorized partner,

under the name of the partnership. If the Bidder is a corporation, each copy of the Bid Form shall be signed

by an authorized executive officer of the corporation under its registered name, and the corporate seal shall

be affixed. If the Bidder is a limited liability company, each copy of the Bid Form shall be signed by the

authorized Managing Member(s).

Information Regarding Bids

The Contract Documents contain the provisions required for the Purchase. Information obtained from an

officer, agent, or employee of Sussex County, or any other person shall not affect the risks or obligations

assumed by the Bidder or relieve the Bidder from fulfilling any of the conditions of the contract.

No oral interpretations will be made to any Bidder as to the meaning of the Contract Documents or any part

thereof. Every request for such an interpretation shall be made in writing to Sussex County Government.

Any inquiry received seven (7) days or more prior to the Bid Opening date will be given consideration. Every

interpretation to a Bidder will be made in the form of an addendum to the contract documents. In addition, all

addenda will be issued to each recorded holder of the Contract Documents, but it shall be the Bidder’s

responsibility to make inquiry as to the addenda issued. All such addenda shall become a part of the

Contract and all Bidders shall be bound by such addenda. Bidders shall acknowledge receipt of all addenda

on the Bid Form. Failure to do so will result in Bid rejection.

Late Proposals or Late Withdrawals

A Bid received after the closing date and time for receipt of proposals is late and shall not be considered.

Sussex County, Delaware

RFP: Type I or III Ambulances

Page 5 of 28

A modification of a Bid resulting from an amendment issued after the closing date and time for receipt of

proposals or a modification of a proposal resulting from discussions during negotiations shall be considered if

received by the closing date and time set forth in the amendment or by the closing date and time for

submission of best and final offers, whichever is applicable. If the modifications described in this subsection

are received after the respective date and time described in this subsection, the modifications are late and

shall not be considered.

Evaluation of Bid Proposals

A Notice of Award will be issued to the responsible Bidder(s) whose Bid is determined to be the most

advantageous to Sussex County and Sussex County Volunteer Firefighter’s Association taking into account

the following evaluation factors:

1. Cost – maximum value of 50 points

2. Ability to Deliver Required Specifications – maximum value of 20 points

3. Delivery Schedule – maximum value of 10 points

4. Service capabilities – maximum value of 20 points

Sussex County shall determine, in accordance with the evaluation factors, that Bids are either likely to be

selected for award or unacceptable. A determination that a Bid is unacceptable shall be in writing and state

the basis of the determination. If Sussex County determines that a Bidder’s proposal is unacceptable, Bidder

shall be notified of the determination, and the Bidder shall not be afforded an opportunity to modify its offer.

A Bid proposal may be rejected for one or more of the following reasons:

1. The person or entity responding to the Invitation to Bid is determined to be nonresponsive or

nonresponsible pursuant to 29 Del. C. 6924(m);

2. It is unacceptable;

3. The proposed price is unreasonable; or

4. It is otherwise not advantageous to the County or Sussex County Volunteer Firefighter’s Association

Bidders who are rejected under this section shall be notified in writing about the rejection. The reasons for the

rejection shall be stated in the determination.

Bidders may be required to submit bid samples, descriptive literature, and technical data, and may submit to

inspection or testing of the Materials/Equipment prior to award.

The successful Bidder(s) is required to execute the Agreement and provide a Certificate of Insurance within

twenty (20) calendar days from the date of delivery of Notice of Award. The appropriate Agreement and

forms will accompany the Notice of Award.

The Notice of Award will be for the base bid only, with add alternates the sole responsibility of each f. Within

30 days of Award, the selected vendor will meet with the Companies that will receive ambulances during FY

2027. The Company will have 60 days to provide final add alternates to the selected vendor. The Company

will issue a purchase order for these items, and payment will be made by the Company.

Non-Discrimination

The Bidder in performing the work furnished by this Contract or furnishing the equipment or services provided

herein shall not discriminate against any person seeking employment with or employed by them because of

race, creed, color or national origin.

Sussex County reserves the right to reject any and all bid proposals, to waive any informalities in bids

received, except with respect to the date, time and place where the documents are submitted, to cancel this

bid in whole or in part, to award services to more than one vendor, to reissue this bid and/or to accept or

reject items of bids received. In the event this bid is cancelled in whole or in part prior to the opening of

proposals, all respondents shall receive a notice of cancellation and all proposals received shall be returned

to the respective respondents unopened.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Type I or Type III Ambulances

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See also