ITB 26-261563/KJ: MASONRY SERVICES

Location:	Virginia
Posted:	Dec 1, 2025
Due:	Dec 9, 2025
Agency:	City of Hampton
Type of Government:	State & Local
Category:	Q - Medical Services
Solicitation No:	26-261563
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

GOODS AND SERVICES

City of Hampton

ISSUING OFFICE:

Consolidated Procurement Division

1 Franklin Street, Suite 345

Hampton, VA 23669

Telephone: (757) 727-2200

Fax: (757)727-2207

DATE: October 25, 2025

Attention of Bidder is Directed to Section

2.2-4367 to 2.2-4377 Code of Virginia

(Ethics in Public Contracting)

SEALED BIDS will be received in the Issuing Office or via DemandStar (www.demandstar.com) until

Opening Date and Opening Time as specified in this solicitation including any addenda issued by this

office. Bids received by telephone, email, facsimile, or any other means of electronic transfer

will not be accepted. The School Board of the City of Hampton is not responsible for late delivery by

U.S. Postal mail or other couriers. All inquiries for information regarding this Invitation to Bid are to be

directed to the Issuing Office as defined herein.

COMMODITY: Annual Needs for Masonry Services

NIGP CODE: 91051

PLEASE FILL IN OFFEROR’S NAME & ADDRESS

IN THE SPACES PROVIDED BELOW:

THIS IS NOT AN ORDER

__________________________________________

__________________________________

ITB ITEM NO.

26-261563/KJ

PROCUREMENT OFFICER

Kyra Jackson, Buyer

OPENING DATE

December 9, 2025

OPENING TIME

11:00 A.M. EST

PREBID CONFERENCE

DATE: N/A

TIME: N/A

THE SCHOOL BOARD OF THE CITY OF HAMPTON HEREAFTER REFERRED TO AS “HCS”, RESERVES

THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY

INFORMALITIES IN THE BIDDING PROCESS. FURTHER, HCS RESERVES THE RIGHT TO ENTER INTO

ANY CONTRACT DEEMED TO BE IN ITS BEST INTEREST. THE ENTIRE CONTENTS OF THE

INVITATION TO BID, ANY ADDENDA, BIDDERS RESPONSE AND ANY CHANGE ORDERS SHALL BE

INCORPORATED BY REFERENCE INTO ANY RESULTING CONTRACT.

HCS DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

The School Board of Hampton City Schools (HCS) of Hampton, VA is seeking bids from responsible and responsive

bidders to provide labor, materials, and equipment to replace, install, or repair brick, block, stone, sand, gravel,

and/or concrete within the Hampton City Schools district. Inclusive but not limited to listed services.

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)

__________________________________________________________________________________________________________

THE SCHOOL BOARD OF THE CITY OF HAMPTON CANNOT LEGALLY AGREE TO ANY CLAUSE INDEMNIFYING THE CONTRACTOR FROM

ANY DAMAGES ARISING OUT OF THE CONTRACT OR HOLDING THE CONTRACTOR HARMLESS. THE SUBMISSION OF A BID

CONSTITUTES AN AGREEMENT BY THE CONTRACTOR NOT TO REQUEST SUCH LANGUAGE IN THE RESULTING CONTRACT. IN

COMPLIANCE WITH THIS SOLICITATION AND TO ALL THE CONDITIONS IMPOSED HEREIN, THE UNDERSIGNED AGREES TO PERFORM

ANY CONTRACT AWARDED AS A RESULT OF THIS SOLICITATION. THE FOLLOWING SECTION SHALL BE SIGNED BY AN AGENT

AUTHORIZED TO BIND THE COMPANY. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.

Authorized Agent:

___________________

Email Address

_______________________________________________

Signature

________________________ ____________________

Telephone Number

Fax Number

______________________

Type or Print Name

______________________

Company FEI/FIN#

ITB 26-261563/KJ

Page 1 of 34

ENCLOSURES

ANTI-COLLUSION/NONDISCRIMINATION/DRUG-FREE WORKPLACE REQUIREMENTS

ANTI-COLLUSION CLAUSE:

IN THE PREPARATION AND SUBMISSION OF THIS PROPOSAL, SAID BIDDER DID NOT EITHER DIRECTLY OR INDIRECTLY ENTER INTO

ANY COMBINATION OR ARRANGEMENT WITH ANY PERSON, FIRM OR CORPORATION, OR ENTER INTO ANY AGREEMENT, PARTICIPATE

IN ANY COLLUSION, OR OTHERWISE TAKE ANY ACTION IN VIOLATION OF THE SHERMAN ACT (15 U.S.C. SECTION 1), SECTIONS 59.1-9.1

THROUGH 59.1-9.17 OR SECTIONS 59.1-68.6 THROUGH 59.1-68.8 OF THE CODE OF VIRGINIA.

THE UNDERSIGNED BIDDER HEREBY CERTIFIES THAT THIS AGREEMENT, OR ANY CLAIMS RESULTING THEREFROM, IS NOT THE

RESULT OF, OR AFFECTED BY, ANY ACT OF COLLUSION WITH, OR ANY ACT OF, ANOTHER PERSON OR PERSONS, FIRM OR

CORPORATION ENGAGED IN THE SAME LINE OF BUSINESS OR COMMERCE; AND, THAT NO PERSON ACTING FOR, OR EMPLOYED BY,

CITY HAS AN INTEREST IN, OR IS CONCERNED WITH, THIS PROPOSAL; AND, THAT NO PERSON OR PERSONS, FIRM OR CORPORATION

OTHER THAN THE UNDERSIGNED, HAVE, OR ARE, INTERESTED IN THIS PROPOSAL.

DRUG-FREE WORKPLACE:

DURING THE PERFORMANCE OF THIS CONTRACT, THE SUCCESSFUL BIDDER AGREES TO (I) PROVIDE A DRUG-FREE WORKPLACE FOR

THE SUCCESSFUL BIDDER'S EMPLOYEES; (II) POST IN CONSPICUOUS PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR

EMPLOYMENT, A STATEMENT NOTIFYING EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION,

POSSESSION, OR USE OF A CONTROLLED SUBSTANCE OR MARIJUANA IS PROHIBITED IN THE SUCCESSFUL OFFEROR'S WORKPLACE

AND SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (III) STATE IN ALL

SOLICITATIONS OR ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE SUCCESSFUL OFFEROR THAT THE

SUCCESSFUL OFFEROR MAINTAINS A DRUG-FREE WORKPLACE; AND (IV) INCLUDE THE PROVISIONS OF THE FOREGOING CLAUSES IN

EVERY SUBCONTRACT OR PURCHASE ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH

SUSUCCESSFUL OFFEROR OR VENDOR.

FOR THE PURPOSE OF THIS SECTION, "DRUG-FREE WORKPLACE" MEANS A SITE FOR THE PERFORMANCE OR WORK DONE IN

CONNECTION WITH A SPECIFIC CONTRACT AWARDED TO A SUCCESSFUL OFFEROR IN ACCORDANCE WITH FEDERAL LAW, THE

EMPLOYEES OF WHOM ARE PROHIBITED FROM ENGAGING IN THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION,

POSSESSION OR USE OF ANY CONTROLLED SUBSTANCE OR MARIJUANA DURING THE PERFORMANCE OF THE CONTRACT.

EMPLOYMENT DISCRIMINATION BY THE SUCESSFUL OFFEROR SHALL BE PROHIBITED:

1. DURING THE PERFORMANCE OF THIS CONTRACT, THE SUCCESSFUL BIDDER AGREES AS FOLLOWS:

a THE BIDDER, SHALL NOT DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE,

RELIGION, COLOR, SEX, NATIONAL ORIGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY STATE LAW RELATING TO

DISCRIMINATION IN EMPLOYMENT, EXCEPT WHERE THERE IS A BONA FIDE OCCUPATIONAL QUALIFICATION REASONABLY

NECESSARY TO THE NORMAL OPERATION OF THE SUCCESSFUL OFFEROR. THE SUCCESSFUL BIDDER AGREES TO POST IN

CONSPICUOUS PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR EMPLOYMENT, NOTICES SETTING FORTH THE

PROVISIONS OF THIS NONDISCRIMINATION CLAUSE.

b. THE SUCCESSFUL BIDDER, IN ALL SOLICITATIONS OR ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE

SUCCESSFUL BIDDER, SHALL STATE THAT SUCH SUCCESSFUL BIDDER IS AN EQUAL OPPORTUNITY EMPLOYER.

c. NOTICES, ADVERTISEMENTS, AND SOLICITATIONS PLACED IN ACCORDANCE WITH FEDERAL LAW, RULE OR REGULATION

SHALL BE DEEMED SUFFICIENT FOR THE PURPOSE OF MEETING THE REQUIREMENTS OF THIS SECTION.

2. THE SUCCESSFUL BIDDER WILL INCLUDE THE PROVISIONS OF THE FOREGOING PARAGRAPHS A, B, AND C IN EVERY

SUBCONTRACT OR PURCHASE ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH

SUBCONTRACTOR OR VENDOR.

Name and Address of BIDDER:

Date:

_____

Authorized Signature__________________________________

Printed Name:___________________________Title:___________________________

Phone Number:__________________________

ITB 26-261563/KJ

Fax Number:_____________________

Page 2 of 34

Email Address:________________________________________________________

Federal Tax Identification Number/Social Security Number: ________________________________

Is Bidder a "minority" business?  Yes  No

If yes, please indicate the "minority" classification below:

 African American  Hispanic American  American Indian  Eskimo  Asian American  Aleut  Other; Please Explain:

Is Offeror Woman Owned?  Yes  No

Is Offeror a Small Business?  Yes  No

Is Offeror a Faith-Based Organization?  Yes  No

ITB 26-261563/KJ

Page 3 of 34

Scope of Work

The purpose of this bid is to provide labor, materials, and equipment to replace, install, or repair brick, block, stone,

sand, gravel, and/or concrete within the Hampton City Schools district. Inclusive but not limited to listed services.

Schedule: Project work shall be accomplished within documented timeline established between HCS and the

contractor . The contractor will inquire a $200 per day liquidated damage fee if deadline is not met. Work hours shall

be subject to approval of the HCS Maintenance representative only.

Special Conditions:

• Contractor shall verify existing conditions per project and shall be responsible for exact field measurements

and dimensions.

• All projects shall meet required codes and regulations governed by city and applications.

• Contractor is responsible for all housekeeping that pertains to his/her project.

• Contractor is responsible for any landscaping and backfill if warranted.

• Building access, parking, storage, etc., shall be designated by the building administrator and/or HCS designee.

• Workers shall not use school lounges, telephones or other equipment.

• No smoking or alcoholic beverages permitted in school or on school grounds.

• Contractor must be fully insured and licensed. The successful contractor(s) must have be in good standing with

the Virginia Department of Professional and Occupational Regulation. Please provide a copy of contract

license with bid response.

• Contacting Miss Utility, permits and disposal fees are the contractors’ responsibility.

• Additional cost (Equipment rental, scaffolding, lifts, etc., shall be negotiated between contractor and owner)

• For each renewal period, fees may be increased with any such increase limited to the lesser of (a) the

percentage change in the current Consumer Price Index for all urban customers (CPI-U) or (b) three percent

(3%). The contractor shall be responsible for notifying HCS, in writing, prior to the renewal date for any

increases for each renewal period. HCS reserves the right to award multiple contracts should it be determined by

the HCS in its sole discretion to be in the best interest of HCS.

Special Instructions to Bidders

A. Definitions:

1. Issuing Office

Wherever used in this Invitation to Bid, Issuing Office will be:

Kyra Jackson, Buyer

Consolidated Procurement Division

Community, Municipal Services/Education

1 Franklin Street, Suite 345

Hampton, VA 23669

Phone: (757) 727-2204

Email: kyra.jackson@hampton.gov

2. HCS Contract Administrator

Wherever used in this Invitation to Bid and for purposes of any notices under this contract, HCS

Contract Administrator will be:

Quentena Zanders, Project Manager

HCS Operations and Maintenance

1 Franklin Street

Hampton, VA 23669

Phone : 757-850-7281

Email : qzanders@hampton.k12.va.us

ITB 26-261563/KJ

Page 4 of 34

B. Questions:

Bidders must submit questions regarding this Invitation to Bid in writing to the Issuing Office via email to:

kyra.jackson@hampton.gov no later than November 18, 2025 at 2:00 P.M. EST. Necessary replies will be

issued to all bidders as addenda that shall become part of the contract documents. Oral instructions do not

form a part of the bid documents.

Bidder is responsible for checking the Hampton Procurement web site at www.hampton.gov/bids-contracts

or the eVA website at www.eva.virginia.gov prior to bid opening to secure any addenda issued for this ITB.

C. Late Submissions, Modifications, and Withdrawal of Bid:

Bidders are responsible for submitting bids, and any modifications or withdrawals, so as to reach the Issuing

Office designated in the ITB by the time specified in the ITB.

Any bid, modification, or withdrawal received at the Issuing Office designated in the ITB after the exact time

specified for receipt of bids shall be considered "late" and will not be considered unless there is acceptable

evidence to establish that it was received at the Issuing Office and was under the control of HCS prior to the

time set for receipt of bids.

Acceptable evidence to establish the time of receipt at the Issuing Office includes the time/date stamp of

that office on the bid wrapper, other documentary evidence of receipt maintained by the office, or oral

testimony or statements of Consolidated Procurement Division personnel.

If an emergency or unanticipated event interrupts normal HCS processes so that bids cannot be received at

the Issuing Office by the exact time specified in the ITB and urgent HCS requirements preclude

modifications to the ITB, the time specified for receipt of bids will be deemed to be extended to the same

time of day specified in the solicitation on the first work day on which normal City processes resume.

Bids may be withdrawn by written notice received at any time before the exact time set for receipt of bids. A

bid may be withdrawn in person by a Bidder or its authorized representative if, before the exact time set for

receipt of bids, the identity of the person requesting withdrawal is established, a formal written request to

withdraw the Bid is submitted on the firm’s letterhead, and the person signs a receipt for the bid.

D. Preparation of Bids:

To be considered for award, a bid must comply in all material respects with the ITB. Bidders are expected

to examine the drawings, specifications, and all instructions in this ITB. Failure to do so will be at the

Bidder's own risk.

Each Bidder shall furnish the information required by the solicitation. The Bidder is expected to:

• Sign the bid and print or type its name and address on the cover of the ITB;

• Sign the ANTICOLLUSION/NON-DISCRIMINATION on page 2 of this ITB and complete all other

information requested on the same page;

• Complete the Pricing Sheet requested in the ITB;

• Changes must be initialed by the authorized Agent signing the bid. In case of discrepancy between a

unit price and an extended price, the unit price shall govern as the correct price.

• Complete all applicable Attachments (i.e. A, B, C, etc.)

Bids for supplies or services other than those specified will not be considered unless authorized by the

solicitation.

Bidders must state a definite time for delivery of supplies or for performance of services, unless otherwise

specified in the solicitation. Time, if stated as a number of days, will be interpreted to include Saturdays,

Sundays, and holidays.

• Acknowledge Addenda on page 1 of this solicitation.

E. Descriptive Literature:

"Descriptive literature," as used in this provision, means information furnished by a Bidder, such as cuts,

illustrations, drawings, and brochures that shows a product's characteristics or construction or explains its

operation. The term includes only that information required to evaluate the acceptability of the product and

excludes other information for operating or maintaining the product.

ITB 26-261563/KJ

Page 5 of 34

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-261563
Bid Title:	ITB 26-261563/KJ: MASONRY SERVICES
Category:	Entity: Schools
Status:	Open

ITB 26-261563/KJ: MASONRY SERVICES

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See also