Four (4) 2025 or 2026 Ford Interceptors
| Location: | Kentucky |
|---|---|
| Posted: | Dec 1, 2025 |
| Due: | Dec 12, 2025 |
| Agency: | City of Henderson |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25-22 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
25-22
|
| Bid Title: |
Four (4) 2025 or 2026 Ford Interceptors
|
| Category: | Finance |
| Status: | Open |
|
Attachment Preview
Finance Department
The City of Henderson
P.O. Box 716
Henderson, Kentucky 42419-0716
Phone: 270-831-1200
FAX: 270-831-1246
E-mail: Finance@cityofhendersonky.org
December 1, 2025
INVITATION TO BID
Bid Reference No. 25-22
Competitive sealed bids will be received by the City of Henderson, Kentucky for the following:
Four (4) 2025 or 2026 Ford Interceptors
Bids will be accepted in the Office of the Assistant CFO, 222 First Street, Henderson, Kentucky,
42420, until 3:00 p.m., prevailing local time, Friday, December 12, 2025, at which time the bids
will be publicly opened and read.
Questions regarding the procurement process should be directed to Dawn Winn, Assistant CFO, at
(270) 831-1200, extension 2220, or by email to dmwinn@hendersonky.gov.
The bids are being solicited pursuant to KRS 45A.365.
City of Henderson, Kentucky
Invitation to Bid
Bid Reference No. 25-22
TABLE OF CONTENTS
I. Instructions to Bidders
II. General Conditions
III. Special Conditions
IV. Lowest Evaluated Bid Price Criteria
V. Technical Specifications
VI. Bid Pricing Sheet
VII. KRS 45A.395 Statement Required (Enclosure A)
Enclosed
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06-01-14B
City of Henderson, Kentucky
Invitation to Bid
INSTRUCTIONS TO BIDDERS
1. Each bid must be signed by the bidder with his usual signature. Bids by a Partnership
must be signed with the partnership name by one of the members of the partnership, or
by an authorized representative, followed by the signature and title of the person signing.
Bids by Corporations must be signed with the name of the corporation, followed by the
signature and designation of the president, secretary, or person authorized to legally bind
the corporation.
2. Bids must be received prior to the specified time of closing as designated in the
invitation. Bids received late will be returned unopened to the bidder.
3. Envelopes must be sealed when submitted and must be properly noted with the bid
reference number. Separate bids must be submitted for each reference number.
4. Bids containing erasures or corrections thereon will be rejected unless said erasures or
corrections are noted over the initials or signature of the bidder.
5. Bids may be submitted on any one item or any group of items unless otherwise stated
herein. The unit price must be shown for each item or group of items as requested.
6. References in the Technical Specifications describing the material, supplies, or services
required of a particular trade name, catalog or model number are made for descriptive
purposes to guide the bidder in interpreting the type of material or supplies or nature of
the work described. They should not be construed as excluding offers on other types of
materials and supplies or of performing the work in a manner other than specified.
However, the bidder’s attention is called to Paragraph 6 of the General Conditions
which must be strictly adhered to.
7. Bids are to be mailed to or delivered to the Office of the Assistant CFO, Henderson
Municipal Center, 222 First Street, Henderson, KY 42420 or PO Box 716, Henderson,
Kentucky 42419.
8. The City's sales tax exemption status may not be used by the bidder to acquire materials
or supplies on a sales-tax exempt basis. Any sales taxes or other taxes incurred by the
bidder remain the responsibility of the bidder. It is assumed that all such costs incurred
by any bidder are included in his bid price.
- End of Section -
06-01-14C
City of Henderson, Kentucky
Invitation to Bid
GENERAL CONDITIONS
1. The City of Henderson reserves the right to reject any and all bids, and unless otherwise
specified by the bidder, to accept any item or group of items in the bid. In case of error in
extending the total amount of the bid, the unit price will govern.
2. The City of Henderson's payment terms are net 30.
3. In case of default by the bidder or contractor, the City of Henderson may procure the
articles or services from other sources and hold the bidder or contractor responsible for any
excess cost occasioned thereby.
4. Prices shall be stated in units of quantities specified.
5. Prices quoted, unless otherwise stated by bidder, will be considered as being based on
delivery to destination as designated and to include any charges for packing, crating,
containers, etc., and being in strict accordance with specifications as shown.
6. Whenever a reference is made in the specifications or in describing the materials, supplies
or services required, or a particular trade name, manufacturer's catalog, or model number,
the bidder, if awarded a contract, will be required to furnish the particular item referred to
in strict accordance with the specifications or description unless a departure or substitution
is clearly noted and described in the proposal by the bidder.
7. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless
the City against any demand for the use of any patented materials, process, article, or
device, that may enter into the manufacture, construction, or form a part of the work
covered by either order or contract and he further agrees to indemnify and save harmless
the City from suits or actions of every nature and description brought against it, for or on
account of any injuries or damages received or sustained by any party or parties, by or from
any of the acts of the contractor, his servants, or agents.
8. Samples, when requested, must be furnished free of expense prior to the opening of bids
and if not destroyed will, upon request, be returned at the bidder's expense.
9. Terms and conditions, unless stated otherwise herein, are to be effective for one year from
the date of bid acceptance by the City Commission.
GENERAL CONDITIONS
Page 2
10. All bids shall remain valid for a period of thirty (30) days after bid opening unless a
longer period is otherwise stated herein.
11. Bidder may be required to obtain a City of Henderson Occupational License within ten
days of contract award.
12. All federal, state, and local law requirements must be followed.
13. The City accepts responsibility of merchandise upon receipt at the City’s delivery point
unless otherwise noted herein.
14. Prior to a contract being awarded to the lowest responsible and responsive bidder whose
bid meets specifications.
Bids will be evaluated and awarded on the following basis (as marked):
Lowest Bid Price; or
Lowest Evaluated Bid Price. The objective measurable criteria for this evaluation
are enclosed.
"Responsible bidder" means a person who has the capability in all respects to perform
fully the contract requirements, and the integrity and reliability which will assure good
faith performance.
15. Special Conditions, if any, are enclosed. A conflict between Special Conditions and
General Conditions shall be construed in favor of the Special Conditions.
16. The Description of Requirements and Specifications {technical specifications) for the
procurement are enclosed herewith.
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