P27-31 BGR - Planning Services

Request for Qualifications (RFQ) Purchasing Department
BGR - Planning Services 73 Harlow Street
Proposal No. P27-31 Bangor, ME 04401
Issue Date: October 9, 2026
I. Introduction
The City of Bangor (City) invites interested consulting firms to submit a written proposal for this
Request for Qualifications (RFQ). This process intends to procure Planning Services for Airport
Development Projects as noted in AC 150- 5100-14E - Architectural, Engineering, and Planning
Consultant Services for Airport Grant Projects. The estimated term of services is for a period of
four to five (4 to 5) years to the Bangor International Airport (BGR).
BGR received a grant from the FAA in June of 2021 to prepare an update to the Airport Master
Plan, which was completed in 2023. BGR reviews the Capital Improvement Plan regularly to
reflect its evolving needs.
BGR currently accommodates volumes in excess of 874,000 passengers per year and supports
approximately 40,000 aircraft movements annually. It serves as the gateway for central and
northern Maine and specializes in transatlantic aircraft handling and passenger processing for
more than 1,500 heavy jets annually. BGR's facilities include a domestic terminal with an adjacent
hotel and a fully operational international arrivals building. BGR also houses sizable Army and Air
National Guard units, which operate a variety of helicopters and heavy transports. Several
industrial/commercial parks are located on the airport's property and are managed by BGR.
II. General Information
Available at the following web address: www.bangormaine.gov/proposals on the City's website.
By submitting a response to this solicitation, the Proposer accepts the responsibility for
downloading, reading, and bidding by the terms and conditions set forth in the City's "General
Information for Vendors."
III. Submission
For consideration, submit all required forms and all materials requested in Section XI. Statement
of Qualifications Requirements electronically or in an envelope via submission methods listed
below. The envelope or subject line must be clearly marked as "Submission P27-31: BGR
Planning Services." Failure to follow instructions may result in disqualification.
P27-31 BGR Planning Services

Submissions must be received by 2:00 P.M. on Wednesday, October 28, 2026.
Submission of documents can be completed by:
A. Emailing to bids@bangormaine.gov; or
B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or
C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401
(items must be received by the deadline); or
All submissions must reference "Submission P27-31: BGR Planning Services." Proposals will be
publicly opened at the time stated above in the Paul Bunyan Room (first floor by the side
elevator), 73 Harlow Street, Bangor, Maine.
A tabulation of all received proposals will be posted on the City's website as soon as possible
after the opening date. Visit www.bangormaine.gov/bids for results. The "Show
Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.
IV. Questions
Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,
Monday, October 19, 2026 with "Questions - P27-31 BGR Planning Services" in the subject line.
Failure to do so may result in your question(s) not being answered. Questions received after the
deadline will not be answered.
The City will provide a response by 4:30 P.M. on Friday, October 23, 2026. This response will be
in the form of an addendum, accessible on the City's website. Notifications will be sent to those
who have signed up to receive notifications at www.bangormaine.gov/bids through NotifyME.
Notifications will be sent when new addenda are released.
V. Late Proposals
It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be
received by the Purchasing Department before the submittal deadline. Any proposal, portion of
a proposal, or requested proposal revision received at the City Purchasing Department after the
time and date specified will be returned to the Proposer unopened or, if by electronic submission,
deleted without being opened.
VI. Withdrawal of Proposals
No Proposer may withdraw their proposal for a period of ninety (90) days from the date of
opening. All proposals shall be subject to acceptance by the City during this period.
To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in
writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.
VII. Rejection
P27-31 BGR Planning Services

The City reserves the right to reject any proposals, waive any informalities or defects in proposals,
or accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also
reserves the right to request clarification of any details from the successful Proposer. The
evaluation of proposals and determination of the award will be at the discretion of the City and
its judgment shall be final and without right of recourse by any Proposer.
VIII. Information for Proposers
A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon
request, a tax exemption certificate for the City of Bangor shall be furnished to the
successful Proposer.
B. Requirements: All materials requested in Section XI. Statement of Qualifications
Requirements must be completed and returned with the proposal to be considered
responsive.
C. Required Insurance: Proposers are required to maintain the following insurance policies
throughout the life of the project and name the City of Bangor as an additional insured
where applicable and may be required to provide proof:
1. Worker's Compensation Insurance Statutory
2. Employer's Liability Insurance $500,000 each accident
$500,000 disease - policy unit
$500,000 disease - each employee
3. Comprehensive Automobile Liability $1,000,000 combined, single limit per
accident
4. Commercial & General Liability $1,000,000 combined single limit
$2,000,000 aggregate
5. Professional Liability (Errors & $1,000,000 combined single limit
Omissions) $2,000,000 aggregate
IX. Award
Selection will be made in accordance with FAA Advisory Circular 150/5100-14E (latest edition).
X. Project Summary
The potential projects listed below are tentatively scheduled over the next five (5) years:
PROJECT DESCRIPTION
Master Plan Update
ALP Update
Exhibit A Update
PCI Update
Obstruction Analysis
Aeronautical Survey
P27-31 BGR Planning Services

Land/Easement Acquisition
Environmental Assessments/Studies
Terminal Renovations - Post Security Study/Conceptual Design
Terminal Renovations - Pre-Security Study/Conceptual Design
Terminal Renovations - Utilities Study/Conceptual Design
Drainage Study
Pavement Classification Number Study
Rates and Charges Study
Minimum Standard Evaluation
Lease Evaluation
DBE Plan
DBE Goal
Aeronautical and Non-Aeronautical Land Use Evaluations
Feasibility Study
Land Side Access Study
Planning Services expected of the selected firm are all-inclusive, taking each project from its
inception through completion. For Federal projects, this means coordination of the initial
contract with the FAA, creation of all administration necessary for the project's success, and all
planning efforts for a specific project.
XI. Statement of Qualifications Requirements
Submittals must not exceed 15 pages, be clear and concise, organized as indicated below, and
with all identified requirements listed. Include only the information requested or directly related
to the requested information in each subsection. If you feel additional information is necessary
to support your qualifications, you may include it at the end of the required information labeled
as "Supporting Data."
In addition to the requirements below, other factors will be considered, like competence in
report preparation, on-site engineering supervision, and project cost control.
To be considered, please submit the following information:
a. Title Page:
i. The name of this RFQ (P27-31- BGR Planning Services).
ii. The primary contact person of the Proposer's team, including name, phone number, and
email address. This person shall be the primary point of contact for all matters pertaining
to this RFQ.
b. Cover Letter: Include an introductory cover letter signed by a duly authorized representative
of the Proposer that acknowledges compliance with the applicable Federal contract provision
guidelines. For additional information, refer to Sections XVII. And XVIII Civil Rights - Title VI
and XXIV. Disadvantaged Business Enterprise within this RFQ.
P27-31 BGR Planning Services

c. Firm Information:
i. Identify the prime consultant and any sub-consultants, and include basic information
about each firm, including name, location, number of employees, number of years in
business, key areas of specialty, and role in this project.
ii. Include an overall organizational chart.
d. Qualifications and Experience:
i. Provide relevant project information demonstrating previous experience related to
performing projects of similar scope. Previous experience with airports of similar size and
function is highly desired.
ii. Project examples to include:
1. Client organization name and location.
2. Service provided and date(s) of service.
3. A narrative description of the project goals, overall scope, and outcome(s).
4. Additional project samples of work products for similar projects may be included by
reference if desired.
e. References: Provide three (3) references of previous projects for which you have provided
similar services within the past five (5) years.
f. Statement of Availability: Provide sufficient information to demonstrate the availability of
proposed staff for the duration of the project (e.g., percentage of total billable time available
over the course of the project).
g. Tax Delinquency and Felony Conviction Certification Form: Please submit a completed form
as outlined below in section XXXIII Tax Delinquency and Felony Convictions.
h. Any additional information, not to exceed one (1) page, which is believed to be useful in
evaluating the Proposer's qualifications for this specific project.
XII. Evaluation of Qualifications
The evaluation of qualifications will involve:
a. Selection Committee
i. Will review the qualifications and shall select, in order of preference and based on the
criteria established, a shortlist of Proposers deemed to be the most qualified to provide
the services required.
ii. Will consist of at least three (3) officials of the City of Bangor.
b. Selection Process
P27-31 BGR Planning Services

i. The shortlist selection will be based on demonstrated competence and qualifications as
outlined in the evaluation criteria below.
ii. After the shortlist is selected, interviews of the top selected Proposers may be conducted.
iii. The City will select the top Proposer based on the aggregate criteria and request, at that
time, a cost proposal be presented. The City shall conduct an independent fee estimate
for comparison.
iv. The City will then negotiate with the selected Proposer for compensation and other
contract terms and conditions the City determines to be fair and reasonable. In making
this determination, the City shall consider the scope, complexity, and nature of the
required services.
c. The awarded Proposer shall not participate directly or indirectly in the discrimination
prohibited by 49 C.F.R. Section 21.5, including employment practices when the contact
covers a program set forth in the regulations (Appendix B of 49 C.F.R. Section 21.5).
d. Evaluation Criteria
ITEM CRITERIA VALUE
1. Capability to perform all or most aspects of the project and recent
experience in airport projects comparable to the proposed task. 30
2. Key personnel's professional qualifications and experience and
50
availability for the proposed project; reputation and professional
integrity and competence; knowledge of FAA regulations, policies,
and procedures; and past experience with preparing RFP's and
contracts in compliance with Federal grant assurances and
requirements.
3. Capability to meet schedules or deadlines. 50
4. Quality of projects previously undertaken and capability to
complete projects without having major cost escalations or 30
overruns.
5. Qualifications and experience of sub-consultants regularly engaged
50
by the consultant under consideration.
6. Capability of a branch office that will do the work to perform
independently of the home office, or conversely, its capability to 30
obtain necessary support from the home office.
7. Ability to furnish qualified inspectors for construction inspection if
10
applicable.
8. Demonstrated understanding of the project's potential challenges
40
and the Sponsor's (BGR) special concerns.
P27-31 BGR Planning Services

9. Degree of interest shown in undertaking the project and their
familiarity with and proximity to the geographic location of the 40
project.
10. Capability to incorporate and blend aesthetic and architectural
concepts with the project design while accomplishing the basic 40
requirements that transportation facilities be functional, safe, and
efficient (if applicable to project(s)).
11. Evidence that the project team includes Disadvantage Business
Enterprise firms that will be utilized to meet DBE requirements. 50
12. Capability to conduct a Value Engineering (VE) study for projects
40
that are particularly complex or have unique features.
XIII. Security and Identification Badge Requirements
For any consultant and their subconsultants engaged in work within BGR's security fence, the
following procedures and rates shall apply.
ALL personnel within the secured area shall have a BGR-issued identification badge clearly
displayed at all times as outlined below.
a. Background History, Verification, and Declaration:
i. A minimum ten (10) year fingerprint-based criminal history check, as well as a security
threat assessment, will be performed for each individual seeking regular, unescorted access
into the secured area(s).
ii. This check will be performed by BGR's Security and Compliance Office.
b. Photo Identification Badge:
i. The primary consultant will be responsible for delegating one (1) primary and one (1)
alternate representative for the company who will act as the signatories/security contacts
for the overall project. These representatives will be required to have SIDA identification
badges and will be the only persons authorized to approve badges and clearance for any
persons who may need access to the secure area(s). Scheduled training for these
representatives must occur before badges are issued.
ii. BGR photo identification badges, along with the appropriate clearance insignias affixed to
them, are required to be worn visibly on the outermost garment above the waist at all times
while the consultant's employees are within the secured area(s).
iii. The primary and alternate representatives are required to complete required security
training, either online or in person, which explains TSA regulations and requirements when
receiving a photo identification badge. If driving privileges within the fence line are needed,
they must also complete Ground Vehicle Operations training, either online or in person.
P27-31 BGR Planning Services

The fingerprinting and badge issuing process may take two (2) weeks or more to complete.
iv. The fee for each photo identification badge is $125.00. Badges are not transferable. All
badges must be returned to BGR's Security and Compliance Office upon completion of the
project and before final payment is made. An additional fee of $200.00 per badge will be
charged for each badge not returned.
v. If direct payment for unreturned badges is not received, the money will be deducted from
the project's final payment.
c. Vehicles:
i. Each vehicle that needs access to BGR's secured area(s) shall be on file with BGR's Security
and Compliance Office. The primary consultant must provide a list of each vehicle to
include the year, make, model, color, license number (registration), and VIN/serial
number. See the vehicle insurance requirements in Section VII. Information for Proposers.
ii. Each vehicle must be appropriately marked with the company's name, clearly legible on
the body of the unit.
NOTE: In some cases, a ramp decal may be required to be affixed to the right rear bumper
of the vehicle to ensure that it has been properly registered for airport usage.
iii. Any irregular delivery vehicles engaged in deliveries of materials, supplies, etc., must be
escorted while entering and at all times while they are within BGR's secured area(s) be
under the authority of a cleared and badged individual.
d. These policies and procedures are presented as a guideline and are mandated in whole or in
part by the TSA, FAA, U.S. Federal Inspection Agencies, and/or BGR's Operating
Safety/Security Criteria. Substantial fines may be imposed if violations occur.
e. Credentials for either individuals or vehicles may be revoked without notice for violations of
these policies and procedures. Any fines imposed upon BGR by any enforcement agency for
violations committed by the consultant or their employees or representatives will be levied
against the consultant.
f. Unauthorized use of or misrepresentation in the application for credentials of individuals or
vehicles will be cause for immediate denial or withdrawal of any credentials.
g. All clearance checks and entry formalities must be completed before any work commences
on the project. (Approximately two (2) weeks to complete).
XIV. Access to Records and Reports
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to
provide the Owner, the Federal Aviation Administration and the Comptroller General of the
United States or any of their duly authorized representatives access to any books, documents,
P27-31 BGR Planning Services

papers and records of the Contractor which are directly pertinent to the specific contract for the
purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to
maintain all books, records and reports required under this contract for a period of not less than
three years after final payment is made and all pending matters are closed.
XV. Breach of Contract
Any violation or breach of terms of this contract on the part of the Consultant or its
subcontractors may result in the suspension or termination of this contract or such other action
that may be necessary to enforce the rights of the parties of this agreement.
Owner will provide Consultant written notice that describes the nature of the breach and
corrective actions the Consultant must undertake in order to avoid termination of the contract.
Owner reserves the right to withhold payments to Contractor until such time the Contractor
corrects the breach or the Owner elects to terminate the contract. The Owner's notice will
identify a specific date by which the Consultant must correct the breach. Owner may proceed
with termination of the contract if the Consultant fails to correct the breach by the deadline
indicated in the Owner's notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies
available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and
remedies otherwise imposed or available by law.
XVI. FAA Buy American Preference
Professional service agreements (PSAs) do not normally result in a deliverable that meets the
definition of a manufactured product. However, the emergence of various project delivery
methods has created situations where task deliverables under a PSA may include a manufactured
product. If a PSA includes providing a manufactured good as a deliverable under the contract,
the Sponsor must include the Buy American Preference provision in the agreement.
The Buy American Preference incorporates statutory requirements and policies outlined in Title
49 USC 50101, Executive Order 14005, Ensuring the Future is Made in All of America by All of
America's Workers Bipartisan Infrastructure Law (Pub. L. No. 117-58), and Build America, Buy
America (BABA).
XVII. Civil Rights - General
In all its activities within the scope of its airport program, the Contractor agrees to comply with
pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent
Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race,
color, national origin, creed, sex, age, or disability be excluded from participating in any activity
conducted with or benefiting from Federal assistance.
P27-31 BGR Planning Services

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
The above provision binds the Contractor and subcontractors from the bid solicitation period
through the completion of the contract.
XVIII. Civil Rights - Title VI Solicitation Notice
Bangor International Airport, City of Bangor, in accordance with the provisions of Title VI of the
Civil Rights Act of 1964 (78 Stat. 252, 42 USC 2000d to 2000d-4) and the Regulations, hereby
notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, all contractors will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of the owner's race, color,
national origin, sex, creed, age, or disability in consideration for an award.
XIX. Clean Air and Water Pollution Control
Contractor agrees to comply with all applicable standards, orders, and regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control
Act as amended (33 U.S.C. 1251-1387). The Contractor agrees to report any violation to the
Owner immediately upon discovery. The Owner assumes responsibility for notifying the
Environmental Protection Agency (EPA) and the Federal Aviation Administration.
Contractor must include this requirement in all subcontracts that exceed $150,000.
XX. Contract Work Hours and Safety Standards
1. Overtime Requirements. No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic, including watchmen and guards, in any
workweek in which he or she is employed on such work to work in excess of forty hours in such
workweek unless such laborer or mechanic receives compensation at a rate not less than one
and one-half times the basic rate of pay for all hours worked in excess of forty hours in such
workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of
the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor
responsible therefore shall be liable for the unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States (in the case of work done under contract for
the District of Columbia or a territory, to such District or to such territory), for liquidated
damages. Such liquidated damages shall be computed with respect to each individual laborer
or mechanic, including watchmen and guards, employed in violation of the clause set forth in
paragraph (1) of this clause, in the sum of $33 for each calendar day on which such individual
P27-31 BGR Planning Services