The Lawn Fence and Gates Installation

CITY OF KINSLAND, GEORGIA RFP #COK26-042
WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION
Request for Proposal (RFP)
RFP #COK 26-042
The Lawn Fence and Gates Installation
Issued by:
City of Kingsland, Georgia
Proposal Deadline:
Tuesday, October 20, 2026 at 2:00 PM
Submission Addresses:
Mailing Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, GA 31548
Delivery Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
108 West William Avenue
Kingsland, GA 31548
LATE PROPOSALS WILL BE REJECTED
Issued: September 16, 2026
City of Kingsland, Georgia Page 1

CITY OF KINSLAND, GEORGIA RFP #COK26-042
WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION
Objective
The City of Kingsland invites qualified fencing contractors to submit a proposal for the installation of a
new fence and gates at 132 Royal Parkway. The selected contractor will be responsible for furnishing
labor, materials, equipment, installation, and related work necessary to complete the project in
accordance with the scope below.
Scope of Work
The contractor shall provide and install approximately 1,490 linear feet of 9-gauge black vinyl-coated
chain-link fence, 6 feet in height, including the following:
Approximately 1,490 linear feet of 9-gauge black vinyl-coated fence, 6 feet tall.
Three (3) 28-foot, manual, double-sided, aluminum cantilever gates with latches. Place bottom
rolling wheels on end for additional support.
One (1) 10-foot walk gate.
All terminal post (corners, ends and gate posts) and line post shall be set in concrete.
Gate locations and dimensions shall coordinate with and align with the newly installed driveways.
Top rail shall be included.
Bottom tension wire shall be included.
Contractor shall verify all field measurements before ordering materials or beginning installation.
Installation shall follow the project map provided by the Owner.
Quantities and Field Conditions: The quantities provided in this RFP are approximate. Contractors are
responsible for verifying all field measurements and site conditions before submitting a proposal. The
contractor's proposed lump-sum price shall include all labor, materials, equipment, installation, and
incidental work necessary to complete the project in accordance with the RFP and approved project
map.
Contractor Responsibilities
Visit and review the project site as necessary to understand existing conditions and installation
requirements.
Verify all measurements and site conditions prior to construction.
Provide all labor, materials, tools, equipment, transportation, and incidental items required to
complete the work.
Coordinate gate dimensions and locations with the newly installed driveways.
Perform the work in a professional and workmanlike manner.
Maintain the work area in a safe and orderly condition and remove construction debris upon
completion.
Notify the Owner of any discrepancies between field conditions, measurements, and the provided
scope/map before proceeding with affected work.
City of Kingsland, Georgia Page 2

CITY OF KINSLAND, GEORGIA RFP #COK26-042
WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION
Proposal Requirements
Proposals should include, at a minimum:
Company name, address, telephone number, and primary contact.
Description of the contractor's proposed approach to completing the work.
Itemized pricing for fence installation, cantilever gates, walk gate, and any other significant
components.
Total lump-sum project price.
Estimated project start date and anticipated duration.
Identification of any exclusions, assumptions, or requested clarifications.
Confirmation that all field measurements will be verified by the contractor.
Proof of applicable licensing and insurance, if required by the Owner.
Proposal Submission Instructions
Proposals must be submitted by 2:00 PM on Tuesday, October 20, 2026
Must be in a sealed envelope clearly marked: "The Lawn Fence and Gates Installation - RFP
#COK 26-042"
Submit one (1) original and three (3) copies
No electronic, fax, or telephone submissions will be accepted
Late proposals will be rejected and returned unopened
Required Documents:
1. Certificate of Insurance
2. Signed W-9
3. E-Verify Affidavit (Original, Notarized)
4. Acknowledgment of Addenda (page 6, if applicable)
5. Bid Proposal Form (page 7)
6. City of Kingsland Business License (if awarded)
Local Vendor Preference
For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an
opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%
City of Kingsland, Georgia Page 3

CITY OF KINSLAND, GEORGIA RFP #COK26-042
WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION
of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price
proposal, including all other terms, quality, service and conditions, then the local vendor shall be
awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)
Hold Harmless
The Contractor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits,
actions, or claims of any kind brought as a consequence of any negligent act or omission by the
Contractor. This clause includes claims involving infringement of patent or copyright. For the purposes
of this document, "City" and "Contractor" include their employees, officials, agents, and representatives.
Award
Award will be made to the responsive and responsible proposer whose proposal is determined to be in
the best interest of the City, considering price, qualifications, experience, references, schedule,
warranty, and overall value.
Contact Information
Technical Questions:
Bill Coleman
(912)552-4020
Submission/Procurement Questions:
Hannah Smith, Purchasing Director
City of Kingsland
P.O. Box 250, Kingsland, GA 31548
PH: (912) 729-8113
Email: hsmith@kingslandgeorgia.com
Compliance with OSHA Regulations
All work shall comply with current OSHA regulations and standards, including future amendments, until
the project is completed and accepted by the City of Kingsland.
City of Kingsland, Georgia Page 4

CITY OF KINSLAND, GEORGIA RFP #COK26-042
WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION
Rejection of Proposals
The City of Kingsland reserves the right to:
Clarify any terms with vendor concurrence
Reject any proposal deemed non-responsive
Modify, waive, or vary terms and conditions of the RFP
Cancel or withdraw the RFP at any time
Negotiate contract terms with the successful proposer
The City also reserves the right to:
Reject any or all proposals
Award in part or in whole
Waive any informality in submissions
Re-advertise as needed (City Purchasing Ordinance, Article IV, Division 2, Section 2-99)
City of Kingsland, Georgia Page 5

CITY OF KINSLAND, GEORGIA RFP #COK26-042
WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION
Acknowledgement of Addenda
Proposer hereby acknowledges receipt of the following addenda:
Addendum No. ____________, dated ______________________
Addendum No. ____________, dated ______________________
Addendum No. ____________, dated ______________________
Addendum No. ____________, dated ______________________
Addendum No. ____________, dated ______________________
Company Name: ____________________________________________
Authorized Signature: ________________________________________
Print Name: _________________________________________________
City of Kingsland, Georgia Page 6

CITY OF KINSLAND, GEORGIA RFP #COK26-042
WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION
Bid Proposal Form
Item Quantity Price
9-gauge black vinyl-coated Approx. 1,490 LF $__________
fence, 6 ft. tall
28-ft. cantilever gates 3 $__________
10-ft. walk gate 1 $__________
Top rail and bottom tension Included $__________
wire
Other / incidental work As required $__________
Total Proposed Contract Price: $____________________________The following statement must be signed
and submitted with bid. Failure to sign this statement will render bid invalid.
"I certify that this bid is made without prior understanding, agreement or connection with any
corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all
respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and
Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the bidder.
Company Name: Person Authorized to Sign:
Name: ________________________________ Name: ______________________
Address: ______________________________ Title: ________________________
City: _________________________________ Signature: ____________________
State: _________________Zip____________ Telephone Number: ____________
Fax: _________________________________ E-Mail: ______________________
This _____ Day of _________________, 2026
City of Kingsland, Georgia Page 7