Rebex Software and Software Support

STATE OF NORTH CAROLINA INVITATION FOR BIDS NO. 54-12239834-CM
DEPARTMENT OF TRANSPORTATION
Offers will be publicly opened: October 23, 2026
Divison of Motor Vehicles
Issue Date: October 13, 2026
Refer ALL inquiries regarding this IFB to: Commodity Number: 811115
Christie Murphy
Description: Rebex Software and Software
clmurphy1@ncdot.gov Support
Using Agency: Department of Transportation
See page 3 for Offer Submittal instructions. Requisition No.: 12239834 / PR38488
OFFER AND ACCEPTANCE
The State seeks offers for the software and software support described in this solicitation. The State's
acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent
Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence
as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)
Best and Final Offers, if any, (2) special terms and conditions specific to this solicitation, (3) specifications, (4)
NC Department of Information Technology Terms and Conditions of this solicitation, and (5) the agreed portions
of the awarded Vendor's offer. No contract shall be binding on the State until an encumbrance of funds
has been made for payment of the sums due under the contract.
EXECUTION
In compliance with this solicitation and subject to all the conditions herein, the undersigned offers and agrees to
furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time
specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY, STATE & ZIP: PHONE:
NAME & TITLE OF PERSON SIGNING: E-MAIL:
AUTHORIZED SIGNATURE: DATE:
Offer valid for sixty (60) days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this solicitation are accepted, an authorized representative of NC Department of Transportation
shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR STATE USE ONLY
Offer accepted and contract awarded _____________________________________, as indicated on attached certification,
by _____________________________________________ (Authorized representative of NC Department of Transportation).

IFB Number: 12239834-CM
TABLE OF CONTENTS
1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3
2.0 GENERAL INFORMATION .................................................................................................................... 3
2.1 VENDOR QUESTIONS ........................................................................................................................... 3
2.2 ADDENDUM TO SOLICITATION ............................................................................................................ 3
2.3 ELECTRONIC OFFER SUBMITTAL ....................................................................................................... 3
2.4 BASIS FOR REJECTION ........................................................................................................................ 4
2.5 LATE OFFERS ....................................................................................................................................... 4
2.6 NON-RESPONSIVE OFFERS ................................................................................................................ 4
2.7 NOTICE TO VENDOR(S) ........................................................................................................................ 4
2.8 E-PROCUREMENT SYSTEM ................................................................................................................. 4
2.9 DISTRIBUTORS AND RESELLERS ....................................................................................................... 5
2.10 POSSESSION AND REVIEW ............................................................................................................... 5
2.11 BEST AND FINAL OFFERS (BAFO) ..................................................................................................... 5
2.12 AWARD ................................................................................................................................................ 5
2.13 POINTS OF CONTACT ......................................................................................................................... 6
3.0 SPECIFICATIONS ................................................................................................................................. 6
3.1 VENDOR STANDARD AGREEMENT(S) ................................................................................................ 6
3.2 VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. - DISCLOSURE STATEMENT ....................... 6
3.3 E-VERIFY ............................................................................................................................................... 7
3.4 BRAND SPECIFIC PRODUCT ................................................................................................................ 7
3.5 SECURITY SPECIFICATIONS ............................................................................................................... 8
3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS .............................................................................. 8
3.7 SPECIFICATIONS .................................................................................................................................. 8
3.8 DELIVERY .............................................................................................................................................. 8
3.9 CONTRACT TERM ................................................................................................................................. 8
4.0 FURNISH AND DELIVER ...................................................................................................................... 8
5.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS ......................... 9
6.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS .............................. 11
Page 2 of 3 Aug 5, 2026

IFB Number: 12239834-CM
1.0 INTENT, USE, DURATION AND SCOPE
The purpose of this Solicitation is to obtain pricing for and procure Rebex Software and Software
Support for the Division of Motor Vehicles of the NC Department of Transportation. Goods and
Services will be provided in accordance with the terms and conditions of this Solicitation.
2.0 GENERAL INFORMATION
2.1 VENDOR QUESTIONS
All inquiries regarding the solicitation specifications or requirements must be addressed to the
contact person listed on Page One of this solicitation to clmurphy1@ncdot.gov . Vendor contact
regarding this Solicitation with anyone other than the contact person listed on Page One of this
Solicitation may be grounds for rejection of said Vendor's offer.
Written questions concerning this Solicitation will be received until October 19, 2026 at 10:00 AM
Eastern Time. They must be submitted to the contact person listed on the Execution Page of this
Solicitation via clmurphy1@ncdot.gov. Please enter "Questions Solicitation 12239834-CM" as the
subject for the message. Questions should be submitted in the following format:
REFERENCE VENDOR QUESTION
IFB Section,
Page Number
2.2 ADDENDUM TO SOLICITATION
The Agency will issue an Addendum to provide a response to all questions received in accordance
with Section 2.1-VENDOR QUESTIONS, above.
The Agency may issue additional Addenda as needed to modify the specifications, requirements,
terms and conditions, etc. Critical information may be included in these Addenda. It is important
for Vendors to periodically check the website for any and all Addenda that may be issued prior to the
bid opening date.
2.3 ELECTRONIC OFFER SUBMITTAL
Due Date: October 23, 2026
Time: 10:00AM Eastern Time
Sealed offers, subject to the conditions made a part hereof, will be received by the time and date
specified above and then opened for furnishing and delivering the commodity as described herein.
It is the Vendor's sole responsibility to submit its offer by the specified time and date of opening.
The Vendor shall bear the risk for late electronic submission due to unintended or unanticipated
delay including, but not limited to, internet issues, network issues, local power outages, or application
issues. No offers are able to be uploaded in Ariba after the deadline/bid opening date and time.
a) Submit one (1) signed, original electronic offer via the electronic Vendor Portal. The Vendor
must include the Execution Page 1 WITH the remaining pages of the solicitation in one
PDF. The Execution Page 1 must be signed and dated by an official authorized to bind the
Vendor's firm. Failure to return a signed offer shall result in disqualification.
b) File names should identify the Vendor, solicitation, and document in that order (Vendor Name -
Solicitation Number - Offer, etc.).
Page 3 of 4 Aug 5, 2026

IFB Number: 12239834-CM
c) Files must not be password protected. They must be in .PDF, .JPEG, .DOC or .XLS format and
capable of being copied to other sources. The Vendor's offer may be deemed non-responsive if
the Agency is unable to open the file(s).
d) If the offer contains any confidential information (as defined in the NCDIT Terms and Conditions,
"CONFIDENTIALITY" Section), the Vendor must provide one (1) redacted electronic copy in
addition to the original copy.
2.4 BASIS FOR REJECTION
Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or
in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;
non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)
in specifications or indications that revision would be advantageous to the State; cancellation or
other changes in the intended project, or other determination that the proposed requirement is no
longer needed; limitation or lack of available funds; circumstances that prevent determination of the
best offer; or any other determination that rejection would be in the best interest of the State. Vendor
contact regarding this IFB with anyone other than Christie Murphy may be grounds for rejection of
said Vendor's offer.
2.5 LATE OFFERS
Regardless of cause, late offers will not be accepted and will automatically be disqualified from
further consideration. It shall be the Vendor's sole risk to ensure delivery at the designated office by
the designated time.
2.6 NON-RESPONSIVE OFFERS
Vendor offers will be deemed non-responsive by the State and will be rejected without further
consideration or evaluation if statements such as the following are included:
* "This offer does not constitute a binding offer",
* "This offer will be valid only if this offer is selected as a finalist or in the competitive range",
* "Vendor does not commit or bind itself to any terms and conditions by this submission",
* "This document and all associated documents are non-binding and shall be used for discussion
purposes only",
* "This offer will not be binding on either party until incorporated in a definitive agreement signed
by authorized representatives of both parties", or
* A statement of similar intent.
2.7 NOTICE TO VENDOR(S)
The State objects to and will not be required to evaluate or consider any additional terms and
conditions not previously agreed to by the State and submitted with a Vendor's response.
This applies to any language appearing in or attached to the document as part of the Offeror's
response. By execution and delivery of this IFB and response(s), the Offeror agrees that any
additional terms and conditions, whether submitted purposely or inadvertently, shall have no
force or effect.
2.8 NC ePROCUREMENT SYSTEM
The State utilizes the NC eProcurement (NCEP) system to process requisitions and issue purchase
orders. See http://eprocurement.nc.gov/ and General Terms and Conditions, Electronic
Procurement for more information.
a) It is the Vendor's responsibility to read these provisions carefully and to consider them in
preparing the response. By signature, the Vendor acknowledges acceptance of all provisions
related to NCEP.
Page 4 of 5 Aug 5, 2026

IFB Number: 12239834-CM
b) The transaction fee addressed in General Terms and Condition, Electronic Procurement
(currently at 1.75%) applies to the purchase of goods only. It does not apply to Vendor Hosted
Solutions, IaaS, PaaS, SaaS, software maintenance/support services, or any other type of
services.
c) If not already registered in NCEP, the Vendor must register within two (2) days after notification
of contract award.
d) The Vendor must be current on all NCEP fees prior to submitting a response. Otherwise, the
State may disqualify the Vendor from participating in this solicitation.
2.9 DISTRIBUTORS AND RESELLERS
"Resellers" as used herein, refers to businesses that routinely sell or distribute Vendor's Products,
and may include "Distributors", "Value Added Resellers" (VARs), "Original Equipment
Manufacturers" (OEMs), Channel Partners, or such other designations. These businesses must be
approved by the State prior to placement of any orders. Any contract established will be subject to
this solicitation and any resulting Agreement(s), and to the terms and conditions of the State's
competitive bidding process.
The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale
or license to the Agency, and that the proprietary and intellectual property rights to the Third-Party
Items are owned by parties other than the Reseller ("Third Parties"). The Agency further
acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights
and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide
the Agency with copies of all documentation and warranties for the Third-Party Items which are
provided to the Reseller. The Reseller shall assign all applicable third-party warranties for
Deliverables to the Agency.
2.10 POSSESSION AND REVIEW
During the evaluation period and prior to award, possession of the bids and accompanying
information is limited to personnel of the issuing agency, and to the committee responsible for
participating in the evaluation. Vendors who attempt to gain this privileged information, or to influence
the evaluation process (i.e., assist in evaluation) will be in violation of purchasing rules and their offer
will not be further evaluated or considered.
After award of contract, the complete bid file will be available to any interested persons with the
exception of trade secrets, test information or similar proprietary information as provided by statute
and rule. Any proprietary or confidential information which conforms to exclusions from public
records as provided by N.C.G.S. 132-1.2 must be clearly marked as such in the offer when
submitted.
2.11 BEST AND FINAL OFFERS (BAFO)
The State may establish a competitive range based upon evaluations of offers, and request BAFOs
from the Vendor(s) within this range, e.g. "Finalist Vendor(s)". If negotiations or subsequent offers
are solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when
requested shall disqualify the non-responsive Vendor from further consideration. The State will
evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors' respective
offers to determine the final rankings.
2.12 AWARD
It is the general intent to award this contract to one (1) Vendor. As provided by statute, award will be
based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection Method in
accordance with 09 NCAC 06B. 0302 Information Technology Procurement.
Page 5 of 6 Aug 5, 2026

IFB Number: 12239834-CM
2.13 POINTS OF CONTACT
Contact by the Vendor with the persons shown below for contractual and technical matters related
to this IFB is only permitted if expressly agreed to by the purchasing lead named on page 4, or upon
award of contract:
Vendor Contractual Point of Contact Vendor Technical Point of Contact
Name: Name:
Street: Street:
City, State, Zip: City, State, Zip:
Email: Email:
State Contractual Point of Contact State Technical Point of Contact
NCDOT IT Procurement Name: Libby Coley
1020 Birch Ridge Dr Street:1020 Birch Ridge Drive
Ralegh, NC 27610 City, State, Zip: Raleigh, NC 27610
itbusinessoffice@ncdot.gov Email:27610
3.0 SPECIFICATIONS
3.1 VENDOR STANDARD AGREEMENT(S)
The terms and conditions of Vendor's standard license, maintenance or other agreement(s)
applicable to Software and other Products acquired under this Agreement may apply to the extent
such terms and conditions do not materially change the terms and conditions of this Agreement. In
the event of any conflict between the terms and conditions of this Agreement and the Vendor's
standard agreement(s), the terms and conditions of this Agreement relating to audit and records,
jurisdiction, choice of law, the State's electronic procurement application of law or administrative
rules, the remedy for intellectual property infringement and the exclusive remedies and limitation of
liability in the Terms and Conditions herein shall apply in all cases and supersede any provisions
contained in Vendor's relevant standard agreement or any other agreement. The State shall not be
obligated under any standard license and/or maintenance or other Vendor agreement(s) to indemnify
or hold harmless the Vendor, its licensors, successors or assigns; nor arbitrate any dispute, nor pay
late fees, legal fees or other similar costs.
3.2 VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. - DISCLOSURE STATEMENT
In accordance with the Statewide Information Security Manual (SISM), the State restricts the location
of information systems that receive, process, store, or transmit State and Federal data to the United
States which includes the following areas: US States, US Territories, US Embassies, and US Military
installations (stateside or overseas). This restriction applies to the Vendor and to any subcontractors
engaged to provide Services under this Agreement or with access to State Data. The Vendor must
ensure that its subcontractor agreements contain the same restrictions and will be responsible for
monitoring and enforcing subcontractor compliance at all times.
Pursuant to N.C.G.S. 143B-1361(b), the Vendor must complete the questions below as a
Disclosure Statement with its solicitation response. The Vendor may attach additional pages to its
response if needed. The State of North Carolina will evaluate the Disclosure Statement for additional
Page 6 of 7 Aug 5, 2026

IFB Number: 12239834-CM
risks, costs, and other factors associated with its service prior to making an award for any such
Vendor's offer.
Vendor to complete:
a. The location of work performed under a state contract by the Vendor, any subcontractors,
employees, or other persons performing the contract and whether any of this work will be
performed outside the United States.
Vendor to answer:
b. The corporate structure and location of corporate employees and activities of the Vendor, its
affiliates or any other subcontractors.
Vendor to answer:
c. Vendor agrees to provide notice of the relocation of the Vendor, employees of the Vendor,
subcontractors of the Vendor, or other persons performing Services under a state contract
outside of the United States in the event such relocation occurs during the contract term.
Does Vendor agree to provide notice as defined above? YES NO
d. Vendor agrees that any Vendor or subcontractor providing call or contact center Services to
the State of North Carolina shall disclose to inbound callers the location from which the call or
contact center Services are being provided.
Does Vendor agree to provide disclosure as defined above? YES NO
e. Will any work under this contract be performed outside the United States? YES NO
The use of resources or workers located outside the United States is a critical security exception
that must be escalated to the State Chief Information Officer for review pursuant to N.C.G.S. 143B-
1376(c) and 143B-1320(c). These critical security exceptions are approved only in rare and
extenuating circumstances. Vendor should account for this when preparing its response.
3.3 E-VERIFY
Pursuant to N.C.G.S. 143B-1350(k), the State shall not enter into a contract unless the awarded
Vendor and each of its subcontractors comply with the E-Verify requirements of N.C.G.S. Chapter
64, Article 2. Vendors are directed to review the foregoing laws. Any awarded Vendor must submit
a certification of compliance with E-Verify to the awarding agency, and on a periodic basis thereafter
as may be required by the State.
3.4 BRAND SPECIFIC PRODUCT
Manufacturer(s) name and product descriptions used in this solicitation are product specific. The
items offered in response to this solicitation must be the manufacturer and type specified. Failure to
comply with this requirement will result in rejection of offer.
Page 7 of 8 Aug 5, 2026

IFB Number: 12239834-CM
3.5 SECURITY SPECIFICATIONS
3.5.1 SOLUTIONS HOSTED ON STATE INFRASTRUCTURE
Vendors must provide a completed Vendor Readiness Assessment Report State Hosted Solutions
("VRAR") at offer submission. This report is located at the following website:
https://it.nc.gov/documents/vendor-readiness-assessment-report
The Rebex Software Solution will be required to receive and securely manage data that is classified
Internal. Refer to the North Carolina Statewide Data Classification and Handling policy for more
information regarding this data classification. The policy is located at the following website:
https://it.nc.gov/document/statewide-data-classification-and-handling-policy
To comply with the State's Security Standards and Policies, State agencies are required to perform
annual security/risk assessments on their information systems using NIST 800-53 controls.
3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS RESERVED.
3.7 SPECIFICATIONS RESERVED.
3.8 DELIVERY
Successful Vendor will complete supply of the scope of work within 10 consecutive calendar days
after receipt of purchase order either electronically or to the following location(s):
IT-SHOP@ncdot.gov
If circumstances beyond the control of the contractor result in a late delivery it is the responsibility
and obligation of the contractor to notify the Purchasing Agent listed on the purchase order, in writing,
immediately upon determining delay of shipment. The written notification should indicate the
anticipated delivery date.
3.9 CONTRACT TERM
A contract awarded pursuant to this IFB shall have an effective date as provided in the Notice of
Award. The term shall be one (1) year and will expire upon the anniversary date of the effective
date unless otherwise stated in the Notice of Award, or unless terminated earlier. The State
retains the option to extend this contract for two (2) additional one (1) year periods at its sole
discretion.
4.0 FURNISH AND DELIVER
YEAR 1:
ITEM # QTY UNIT DESCRIPTION UNIT COST EXTENDED COST
1 30 each Rebex Total Pack for .NET - 1 developer $__________ $____________
Total Offer Cost $________________
Page 8 of 9 Aug 5, 2026

IFB Number: 12239834-CM
OPTIONAL COSTS: MAY OR MAY NOT BE PURCHASED
YEAR 2:
ITEM # QTY UNIT DESCRIPTION UNIT COST EXTENDED COST
2 30 each Rebex Total Pack for .NET - 1 developer $__________ $____________
Total Offer Cost $________________
YEAR 3:
ITEM # QTY UNIT DESCRIPTION UNIT COST EXTENDED COST
3 30 each Rebex Total Pack for .NET - 1 developer $__________ $____________
Total Offer Cost $_________________
GRAND TOTAL OFFER COST YEARS 1-3: $_________________
5.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS
1) READ, REVIEW AND COMPLY: It shall be the Vendor's responsibility to read this entire document,
review all enclosures and attachments, and comply with all requirements specified herein.
2) DEFINITIONS:
* NCDIT: The North Carolina Department of Information Technology, formerly Office of Information
Technology Services
* NCDIT CONVENIENCE CONTRACT: A contract that is used for the procurement of IT goods or
Services. These contracts are in place for the convenience of the state and use of them is optional.
* OPEN MARKET CONTRACT: A contract for the purchase of goods or Services not covered by
a term, technical, or convenience contract.
* TERM CONTRACT: A contract in which a source of supply is established for a specified period
of time for specified Services or supplies; usually characterized by an estimated or definite
minimum quantity, with the possibility of additional requirements beyond the minimum, all at a
predetermined unit price
* THE STATE: Is the state of North Carolina and its agencies.
* VENDOR: Company, firm, corporation, partnership, individual, etc., submitting a response to a
solicitation.
3) PROMPT PAYMENT DISCOUNTS: Vendors are urged to compute all discounts into the price
offered. If a prompt payment discount is offered, it will not be considered in the award of the contract
except as a factor to aid in resolving cases of identical prices.
4) CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be
addressed to the purchaser named on the cover sheet of this document. Do not contact the user
directly. Any and all revisions to this document shall be made only by written addendum from NCDIT.
The Vendor is cautioned that the requirements of this IFB can be altered only by written addendum
and that verbal communications from whatever source are of no effect.
Page 9 of 10 Aug 5, 2026

IFB Number: 12239834-CM
5) ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all offers, to waive
any informality in offers and, unless otherwise specified by the Vendor, to accept any item in the offer.
If either a unit price or an extended price is obviously in error and the other is obviously correct, the
incorrect price will be disregarded.
6) AWARD OF CONTRACT: Responsive offers will be evaluated and acceptance may be made in
accordance with Best Value procurement practices as defined by N.C.G.S. 143-135.9. Unless
otherwise specified by the State or the Vendor, the State reserves the right to accept any item or
group of items on a multi-item offer. In addition, on agency specific or term contracts, NCDIT reserves
the right to make partial, progressive or multiple awards: where it is advantageous to award separately
by items; or where more than one supplier is needed to provide the contemplated requirements as to
quantity, quality, delivery, service, geographical areas; other factors deemed by NCDIT to be pertinent
or peculiar to the purchase in question.
7) MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns and the singular
of any word or phrase shall be read to include the plural and vice versa.
8) PROTEST PROCEDURES: When an offeror wants to protest a contract awarded pursuant to this
solicitation that is over $25,000 they must submit a written request to the issuing agency at the
address given in this document. This request must be received in this office within fifteen (15)
calendar days from the date of the contract award, and must contain specific sound reasons and any
supporting documentation for the protest. Note: Contract award notices are sent only to those
actually awarded contracts, and not to every person or firm responding to this solicitation. IFB status
and Award notices are posted on the Internet at https://evp.nc.gov. All protests will be governed
by NCAC Title 9, Department of Information Technology (formerly Office of Information
Technology Services), Subchapter 06B Sections .1101 - .1121.
9) VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM The electronic Vendor
Portal (eVP) allows Vendors to electronically register with the State to receive electronic notification
of current procurement opportunities for goods and services available on the eVP at the following
web site: https://evp.nc.gov.
10) DIGITAL IMAGING: RESERVED.
11) VENDOR REGISTRATION WITH THE SECRETARY OF STATE: Vendors do not have to be
registered with the NC Secretary of State to submit an offer; however, in order to receive an
award/contract with the State, they must be registered. Registration can be completed at the following
website: https://www.sosnc.gov/Guides/launching_a_business
Page 10 of 11 Aug 5, 2026