Residential Housing HVAC Bid Package 33 McQuillan

INVITATION TO BID
Notice is hereby given that the
City of Milford
Department of Economic & Community Development
will receive bid(s) for the following project.
RESIDENTIAL HOUSING REPAIR PROGRAM
Project: Residential Housing Rehabilitation Project
- HVAC Repair
Location: 33 McQuillan Dr, Milford CT 06460
Date Mandatory Walk-Through: 10/20/2026 @ 11:00 AM
Date Bid Due: 10/27/2026 by 4:30 PM
Please do not contact the owner or visit the project prior to the walk-through.
Submit Bid packages to: Lauren Kelly, Department of Economic & Community Development,
Parsons Center, 70 West River Street, 2nd Floor, Milford, CT 06460
Bids will be accepted by mail postmarked on the due date
or emailed by 4:30 PM 10/06/2026 to lkelly@milfordct.gov
The project lead tests are available upon request and the Bid Package has been posted on the
Milford Purchasing Department webpage under "Current Bids". on the City website
www.ci.milford.ct.us The City is not responsible for data or transmission errors.
The City reserves the right to reject a bid if is not complete according to the bid instructions.

BID INSTRUCTIONS
Project Name: Residential Housing Rehabilitation Project
Project Address: 33 McQuillan Drive, Milford, CT 06460
To submit a project bid you must attend the walk-through and sign in. The CDBG Administrator
and/or Project Manager will be present to discuss any problems and/or questions you have relating to this
project. Addendums will be prepared if warranted and posted under "Changes in Bids" on the Purchasing
Department webpage https://www.milfordct.us/863/Current-Bids
The City will not accept or consider bids, withdrawals, or amendments received after the date and time
specified. Bids sent by FAX are not acceptable and will not be considered. Complete in pen or
typed, no pencil entries accepted. If a complete bid packages is equal in price, quality, and service, the
bidder who includes a drug free workplace certification form will be given preference in accordance with
Milford's Code of Ordinances, Article V, Division 2.
In reviewing the qualifications of a bidder, the City may consider a company's previous performance
record and quality of service on contracts for similar work; and the City expressly reserves the right to
reject the bid of such bidder if such record discloses that such bidder, in the opinion of the City, has not
properly performed such contracts or has habitually, and without just cause, neglected the payment o
bills or has otherwise disregarded their obligations as said bidder.
The City is exempt from State sales tax and from Federal excise tax - do not include these taxes in your
proposal.
Direst questions to Lauren Kelly, Department of Economic & Community Development
LKelly@milfordct.gov
To be considered submit a complete Bid Package by Email to LKelly@milfordct.gov or Mail one
(1) original and one (1) copy postmarked on the due date to: City of Milford, Department of Economic
& Community Development, Parson's Government Center, 70 West River Street 2nd floor, Milford CT
06460-3317. Ink only.
General Conditions - Include the signed General Conditions form with the estimate to certify the contractor
will adhere and comply to Federal, State, local regulations as noted herein.
Bid Form: The bid will be accepted with the clear understanding that no revisions can be made to the
price after it is submitted.
Certified Lead Paint Renovation Firm - EPA https://cfpub.epa.gov/flpp/searchrrp_firm.htm
Connecticut https://portal.ct.gov/DPH/Environmental-Health/Lead-Poisoning-Prevention-Control/EPA-
Lead-Renovation-Repair-and-Painting-Program
Contractor License - State of Connecticut Home Improvement Contractor or a Trade Business
License(s).
Conflict of Interest - Submit the conflict of interest statement form with the estimate. Disclose whether
anyone associated directly with the company, including a family member or a local official will benefit from
accepting federal funding to complete the project.
Drug Free Workplace Certification This form is optional unless estimates cost are tied. Completed by
typewriter or handwritten in ink - no pencil entries will be accepted.
W-9 Finance Department requires a W-9 for tax purposes; include D/B/A.
Reference Submit a minimum of one (1) professional reference related to the work specifications.

GENERAL CONDITIONS
The Contractor/Vendor agrees to provide the following documentation prior to signing contract and
receiving a purchase order.
1. Upon bid award, the Contractor/Vendor will provide a Certificate of Insurance showing minimum
coverage of $100,000/300,000 personal liability and $30,000 property damage, or an amount
commensurate with the project cost, and Workmen Compensation coverage. Subcontractors, if
allowed, must submit a Certificate of Insurance with the same coverage.
2. The Contractor/Vendor will file a 100% Performance Bond and a 100% Labor & Materials Bond with
Purchasing Department or CDBG Administrator, Department of Economic & Community
Development, if required.
3. The Contractor/Vendor will execute a Notice to Proceed form when provided by the City, signed and
dated by both the parties. It will state a mutually convenient date to begin and end the project.
4. Contractor/Vendor is required to obtain a registration in the System for Award Management (SAM) to
receive federal funds through HUD CDBG program. all organizations that conduct business with the
U.S. Federal government to obtain a Dun and Bradstreet Data Universal (DUNS) number and register
in the System for Award Management (SAM).
Assistance is FREE to register in both Dun & Bradstreet and System for Awards Management.
Obtain a DUNS number to set up a new or renew a SAM registration. To obtain/search/update a
DUNS number go to http://fedgov.dnb.com/webform D&B D-U-N-S Number for US Government
Contractors or Grantees. For technical difficulties contact govt@dnb.com or (866) 705-5711.
5. The successful bidder will comply with the provisions of the Davis- Bacon and Related Acts
regarding the labor requirements for non-residential construction projects or residential
contracts over $25,000. Construction activity subject to these provisions will be managed in
accordance with the Construction Contract Provisions of Labor Standard Clauses outlined in
Federal Labor Standards Provisions HUD-4010. Adherence to Davis-Bacon Wage Decisions
Prevailing Wage Rates in Appendix 1 requires submission of a Payroll Summary on DOL Form
WH-347 with each payment request.
6. The Contractor/Vendor shall employ Abatement and Lead Safe Work Practices (LSWP) licensed and/
or certified staff to supervise the project on a daily basis. All work should be performed in
conformance with the EPA regulations and HUD Lead-Based Paint Poisoning Prevention Regulations
(24 CFR Part 35).
7. The construction specifications for this property shall comply with the provisions of Circular HPMS-
FHA 4500.5 as it relates to the prohibition of the use of Lead Base Paint. Only paint that conforms to
the American Standards Institute Z66.L (1964).
8. Submit Contract and Subcontract Activity HUD form 2516 to make record of sub-contractors hired to
complete the project. Update list when necessary.
9. The Contractor/Vendor will provide the CDBG Administrator/Project Manager with copy(s) of the
applicable local building permit(s) or state permits, if applicable, BEFORE work may commence.
10. All work specified shall be performed according to the local building and zoning codes.
11. The contractor/bidder shall familiarize himself with all specifications If inadequate or unforeseen
conditions are found prior to the bidding the contractor/vendor shall advise the CDBG
Administrator/Project Manager or Owner of condition immediately.
12. In case of ambiguities and inconsistencies between sections, greater quantities and better quality
shall take precedence over lesser quantities and qualities.

13. The Contractor/Vendor shall guarantee all work performed for a period of 1 year from the date of
completion. All material warranties shall be given to the owner.
14. The Contractor/Vendor shall provide all material and labor to correct the deficiency. Damage to or
failure of work due to abuse, misuse or other unusual circumstances shall be the responsibility of the
Contractor to correct.
15. All work shall be inspected by the Milford Building Department, if applicable, and/or the Project
Manager.
16. All plumbing fixtures shall comply with water regulation codes.
17. In addition, requirements of the Local Building and Fire Departments must be adhered to and
followed as required. It shall be the duty of the contractor to request an inspection from the Building
Department before closing any walls or ceilings.
18. Electrical contractors are to use wire mold only in severe circumstances. Before installing wire mold,
the contractor must notify the Building Department and the Project Manager, if applicable.
19. The Contractor/Vendor shall request use of, at no cost, existing utilities such as electric lights, heat,
electrical power and water necessary to carry out and complete the work.
20. The Contractor/Vendor shall be responsible for completion of the entire scope of work as specified.
Any proposed change order must be authorized by the CDBG Administrator/Project Manager in
advance.
21. Contractor/Vendor agrees to provide quality workmanship using standard means and methods, and
complete work that is fit for inspection and approval, esthetically finished and operational for use.
22. There will be no final payment made until electrical, plumbing, and building permits have been
approved and Building Department inspection approvals have been received by the CDBG
Administrator.
In signing this I certify that I have read and agree to the above general conditions and instructions for the
specified project stated in the scope of work.
Company
Signature Date

PART 3: SCOPE OF WORK
Weller Residence
33 McQuillan Drive
Milford CT 06460
Project # SFR-W33-6085
10/8/2026
Please Note:
The following information is to be used in conjunction with specifications, project archived photos and pre-
bid site walk.
General:
The following is an outline of the Scope of Work. This Scope of Work includes all labor and materials
required to perform the construction work as described below. The contractor is responsible for obtaining
permits; providing complete, thorough, and compliant services to all work; and for coordinating as
appropriate with the work of all other trades specified elsewhere. All work must be performed in
compliance with all applicable National, State, and Local Codes.
Lead:
This project is funded by the Department of Housing and Urban Development (HUD) and requires the use
of lead safe work practices under 24 CFR Part 35 (Lead Based Paint Poisoning Prevention and Control in
Certain Residential Structures). A Lead Inspection and Risk Assessment was not performed as the home
was built after 1978.
DIVISION 23: HVAC
*Below scope is consistent with select manufacturer's guidelines. Means and
method are at the discretion of the contractor and should be consistent with all code
requirements and best practice. Unit tonnage should replicate existing system.
*Recover existing refrigerant from the existing system in compliance with EPA Section 608 guidelines.
*Disconnect and safely remove the old outdoor condenser unit from its pad.
*Disconnect and remove the indoor air handler/electric furnace from the utility closet.
*Haul away and dispose of all old equipment, scrap metal, and debris from the job site.
*Inspect the existing outdoor mounting pad/composite stand; level or replace if compromised.
*Inspect existing under-floor supply trunk duct and return plenum connection for integrity, tears, or major
leaks.
*Verify electrical whip, disconnect box, and high-voltage wiring sizing meet the new unit's minimum circuit
ampacity.
*Check low-voltage thermostat wire continuity from the indoor space to the equipment location.
*Set new high-static mobile home-approved air handler in the utility closet. Secure and seal connections
to the existing floor supply plenum to prevent conditioned air loss.
*Place the new heat pump condenser unit on the exterior pad.
*Flush, reconnect, or replace the copper line set. Braze connections using a nitrogen purge to prevent
oxidation.
*Install a new flexible drain line with a proper P-trap and test for gravity flow to the exterior.
*Connect high-voltage power to the outdoor disconnect and indoor unit; wire low-voltage control lines.
*Install a new compatible digital or programmable heat pump thermostat and sub-base.
*Pressure test the refrigerant lines with dry nitrogen.

*Pull a deep micron vacuum on the system to dehydrate lines.
*Release factory/adjusted refrigerant charge and check operational superheat/subcooling pressures.
*Test electrical draw, blower motor speeds (high static configuration), and auxiliary/emergency heat strip
operation.
*Verify proper cycling in both heating and cooling modes
END SCOPE OF WORK

City of Milford
Department of Economic & Community Development
BID FORM
Dear Sir or Madam:
The undersigned, having fully familiarized him/herself with the existing conditions of the premises known
as:
Project Name: Residential Housing Rehabilitation Project - HVAC
Project Address: 33 McQuillan Dr, Milford, CT 06460
The undersigned certifies the itemized bid price / estimate including the Instructions, General Conditions,
and local and federal requirements for submission are sufficient for the purpose intended, and agrees to
provide all labor, material and necessary equipment, to secure any required permits to perform and
complete the project at the above premises for the lump sum price of:
$ .
The undersigned certifies that the bid price /estimate was made independently and without collusion,
agreement, understanding, or planned course of action with any other vendor and that the contents of his
bid price /estimate shall not be disclosed to anyone other than his employees, agents, or sureties prior to
the official bid/ estimate opening.
The undersigned agrees that within 15 business days of bid/ estimate award he/she will execute the
contact with the owner and sign a Notice to Proceed with project start and end date amenable to both
parties using the forms provided by the City. In addition, the undersign agrees to complete any punch list
items within 5 business days from end date. The undersigned is responsible for managing the work on
the premises and completing it to the satisfaction of the Owner and Project Manager. The Owner and
Project Manager agree to oversee the work on the premises undertaken by the undersigned.
Company Name:
Address
Street City State Zip
By
Signature of Authorized Representative Print Name
Title Date
Office # Cell Phone #: _________________ Fax # __________________
Email Address: _____________________________________
License/Contractor's Registration #: ________________Federal Tax ID #: ________________
Dun and Bradstreet Data Universal Numbering System (DUNS) #________________
System for Award Management (SAM) Registration / Cage Code #_______________

CITY OF MILFORD
Department of Economic & Community Development
CDBG Residential Housing Program
Conflict of Interest Statement
A City Employee, Board or Commission Member, Elected Official, CDBG Recipient and/or a project
bidder agrees to abide by the provisions of 24 CFR Part 570.611 which prohibits the aforementioned from
receiving federal funds through a procurement or non-procurement process if receiving a disbursement of
Community Development Block Grant Program funds would financial benefit the participant, directly or
indirectly.
For the record, please list any company or property with which you retain a personal, legal
contractual, or a financial interest.
________________________________ _________________________________
________________________________ _________________________________
________________________________ _________________________________
ACKNOWLEDGMENT
______________________________________________________________________________
Printed Name
______________________________________________________________________________
Title
______________________________________________________________________________
Signature Date
Are you a City Employee/ Board or Commission / Elected Official?
Yes___ or No____ Please explain: _________________

DRUG FREE WORKPLACE
(Optional)
I hereby certify that this company:
1. Has a published statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and that this statement
specifies the actions which will be taken against employees for violations of such prohibition.
2. Has a written policy informing employees about the dangers of drug use in the workplace, the firm's
policy of maintaining a drug free workplace, any available counseling Rehabilitation, and employee
assistance programs, and the penalties which may be imposed upon employees for drug use violations.
3. Each employee engaged in providing the commodities or contractual services which are being bid was
given a copy of the statements specified in paragraphs 1 and 2 above.
4. In the statement specified in paragraph 1, the employees have been notified that, as a condition of
working on the commodities of contractual service which are under bid/ estimate, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or please of
"guilty", or of "nolo contendere"
to any violation of any controlled substance law of the United States or any state for a violation
occurring in the workplace no later than five (5) days after such conviction or plea.
5. This firm will impose sanction or require satisfactory participation in a Drug abuse assistance program
or a Rehabilitation program, if such are available in the employee's community, by an employee who
is so convicted.
6. This firm will make a good faith effort to continue to maintain a drug free workplace.
As the person authorized to sign this statement, I certify that this firm fully complies with the above requirements.
Company
Signature Date
Print Name____________________________________

W-9 Form