Surplus Sale of IT Equipment

TOWN OF GREENWICH NO.: 7959
PURCHASING DEPARTMENT
101 Field Point Road ISSUE DATE: 06/10/2026
Greenwich, CT 06830
203 622-7881 DEADLINE DATE: 07/01/2026
DEADLINE TIME: 11:00 AM
X REQUEST FOR BID
REQUEST FOR PROPOSAL
PREBID CONFERENCE:
TIME AND DATE:
LOCATION:
RFB/RFP TITLE: SURPLUS SALE OF IT EQUIPMENT
LOCATION: GREENWICH, CT
PREQUALIFICATION
X STANDARDS/SPECIFICATIONS
INSURANCE REQUIRED
PLEASE NOTE:
1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.
NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible for
actual delivery of the bid/proposal sent by mail or commercial express service to the PURCHASING
DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be
considered. PLEASE CLEARLY INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-HAND
CORNER OF ENVELOPE.
2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.
3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING
INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.
4. Bid/Proposal number must appear on all bids and related correspondence.
5. The Town of Greenwich is exempt from Federal and State Taxes.
6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate
bid. An alternate bid must be clearly identified as such in order to be considered by the Town.
7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.
8. Terms and Conditions indicated on reverse.
__________________________________________
Daniel Centofanti, Procurement Specialist
An Affirmative Action/Equal Opportunity Employer, M/F/H

Terms and Conditions
Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after
submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the
furnishing and delivering of the items called for in the proposal.
The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town
of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of
Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.
References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to
guide the Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor
are they intended to exclude proposals on other types of materials, equipment and supplies. However, the Bidder, if
awarded a contract will be required to furnish the particular item referred to in the specification or description
unless a departure or substitution is clearly noted and described in the proposal.
Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more
than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more
than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or
State taxes from which the Town of Greenwich is exempt.
The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments
brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the
insurance requirements set forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.
No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or in
debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from
any obligation to the Town of Greenwich.
Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or
alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the
proposal may result in the bid being rejected.
Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for the
quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right
to increase or decrease the quantities by 10%.
Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading
costs; fully prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.
The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award
is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest
of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are available
in appropriate accounts.
It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed
during the life of the contract whether more or less than estimated quantities. Unit prices shall not be subject to
any increase during the life of the contract.
All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase
order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of
contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt
of a telephone request from the Town of Greenwich. All deliveries are to be made on business weekdays between the
hours of 9:00 A.M. and 4:00 P.M. except as may be otherwise arranged by the Supplier and Purchaser.
In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the
right to purchase any such bid item on the open market and to charge any increase in price paid over the current
contract price to the account of the vendor.
All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity,
if different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.
Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the
services by the Town of Greenwich.
The contractor will not discriminate against any employee or applicant for employment because of race, religion,
color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group
members are employed and are not discriminated against during employment. Such actions shall include, but not be
limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection of training, including
apprenticeship.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive consideration for employment without regard to race, religion,
color, sex or national origin. The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract of understanding, a notice advising the labor union or
worker's representative of the contractors' commitments under this specification and under rules, regulations and
orders promulgated by the State.
"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be
implemented, with good faith efforts, for minority group members.
"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders,
American Indian, and Alaskan Natives.
The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and
interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or
under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or
intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and
become effective at the time the public purchasing body awards or accepts such contract, without further acknowledgment
by the parties.

TOWN OF GREENWICH, CT
REQUEST FOR BID #7959 DEADLINE: 07/01/2026 AT 11:00 AM
SURPLUS SALE OF IT EQUIPMENT
BACKGROUND
The Town of Greenwich Purchasing Department, on behalf of the Information Technology
Department, is accepting bids for the Surplus Sale of IT Equipment on an "As Is, Where Is" basis.
The Town makes no guarantees or promises as to the condition, usefulness, functionality, or safety
of the IT Equipment.
DESCRIPTION OF THE IT EQUIPMENT
The details of the various pieces of equipment are listed below:
BRAND/ITEM: Aruba/Switch
MODEL NAME: 2920-48G PoE + Switch J9729A
QUANTITY AVAILABLE: 10
The Town requires a minimum Bid Price of $1.00
Please see Exhibit B for a picture.
BRAND/ITEM: Aruba/Switch
MODEL NAME: 2920-24G PoE + Switch J9729A
QUANTITY AVAILABLE: 7
The Town requires a minimum Bid Price of $1.00
Please see Exhibit C for a picture.
BRAND/ITEM: HP/Switch
MODEL NAME: HP 2920-48G PoE + Switch J9729A
QUANTITY AVAILABLE: 2
The Town requires a minimum Bid Price of $1.00
Please see Exhibit D for a picture.
BRAND/ITEM: HP/Switch
MODEL NAME: HP 2920-24G PoE + Switch J9729A
QUANTITY AVAILABLE: 1
The Town requires a minimum Bid Price of $1.00
Please see Exhibit E for a picture.
Page | 3

BRAND/ITEM: Aruba/Switch Power Supply
MODEL NAME: J9737A
QUANTITY AVAILABLE: 19
The Town requires a minimum Bid Price of $1.00
BRAND/ITEM: Aruba/Switch 2-Port Stacking Module
MODEL NAME: J9733A
QUANTITY AVAILABLE: 10
The Town requires a minimum Bid Price of $1.00
BRAND/ITEM: Dell/OptiPlex SFF External Wi-Fi Antenna
MODEL NAME: 07MJGK
QUANTITY AVAILABLE: 7
The Town requires a minimum Bid Price of $1.00
Please see Exhibit F for a picture.
BRAND/ITEM: Dell/OptiPlex SFF External Wi-Fi Antenna
MODEL NAME: 02KHRD
QUANTITY AVAILABLE: 10
The Town requires a minimum Bid Price of $1.00
Please see Exhibit G for a picture.
BRAND/ITEM: Dell/OptiPlex SFF External Wi-Fi Antenna
MODEL NAME: 0917H1
QUANTITY AVAILABLE: 50
The Town requires a minimum Bid Price of $1.00
Please see Exhibit H for a picture.
BRAND/ITEM: Dell/Pro Wireless Keyboard and Mouse Combo
MODEL NAME: KM5221WBKB-US
QUANTITY AVAILABLE: 50
The Town requires a minimum Bid Price of $1.00
Please see Exhibit I for a picture.
Page | 4

SURPLUS SALE PROCESS
Bidder shall respond to this Request for Bid (RFB) by completing and returning the Reply Sheet to
the Purchasing Department before the deadline. Bids are not accepted by fax or e-mail. Bidder shall
be responsible for the actual delivery of the bid to the Town of Greenwich Purchasing
Department before the deadline. Please submit bids in a sealed envelope and clearly indicate
RFB #7959 on the lower left-hand corner of the envelope.
Minimum Bid Price varies for each piece of IT Equipment. Payment for the IT Equipment shall be
in the form of a certified check or bank check, made out to: "Town of Greenwich", in the full amount
of the selling price, and shall be delivered to the Purchasing Department by the successful Bidder
within seven (7) business days after notification of award.
The Town of Greenwich Bill of Sale shall be signed by the successful Bidder and the Town within
seven (7) business days after notification of award. A copy of a Bill of Sale is attached as
Exhibit A.
The successful Bidder shall remove the IT Equipment at their own risk, within four (4) days of signing
the Bill of Sale. Pickup of the IT Equipment shall be coordinated with the Information Technology
Department upon execution of the Bill of Sale and Payment Receipt. If the Bidder is unable to pick
up the IT Equipment, the Bidder shall be responsible for the arrangement and cost of packaging
and shipping of the IT Equipment.
All sales are final upon execution of the Bill of Sale and Payment Receipt. The Town will not
issue refunds.
Any questions relating to this RFB shall be addressed to Mr. Daniel Centofanti, Procurement
Specialist, at:
Daniel.Centofanti@GreenwichCT.Gov
by 11:00 AM on Wednesday, June 17, 2026
DELIVERY OF BIDS
Bids shall be delivered to the Town of Greenwich Purchasing Department, First Floor, Town Hall,
101 Field Point Road, Greenwich, CT 06830 by:
11:00 AM on Wednesday, July 1, 2026
Bids received after the deadline date and time will not be considered and will be returned unopened
to the Bidder. The Reply Sheet must be completed and returned with the bid in a sealed envelope.
Please clearly indicate RFB #7959 on the lower left-hand corner of the envelope.
ISSUANCE OF ADDENDA
The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be
posted to the Town's website (www.greenwichct.gov/bids) up to 48 hours in advance of the deadline.
It is the responsibility of the Bidder to check the Town's website for addenda, the Town will not
provide notification. If in the Town's opinion revisions are of such a magnitude, the deadline for
this solicitation may be extended in an addendum. In addition, addenda can change Specifications,
Reply Sheets, and times/dates for Pre-Bid Conferences, as well as deadlines for questions and
submissions.
Page | 5

CONFIDENTIALITY/DISCLOSURE
"Contractor" refers to all Bidders/Respondents submitting a bid/proposal.
The Town will afford due regard to the Contractor's request for the protection of proprietary or
confidential information received. However, all materials associated with the Bid/Proposal and the
Contract are subject to the terms of the Connecticut Freedom of Information Act ("FOIA") and all
corresponding rules, regulations and interpretations. In making such a request, the Contractor may
not state generally that the materials are proprietary or confidential in nature and therefore not subject
to release to third parties. The specific sentences, paragraphs, pages or sections that the Contractor
believes are exempt from disclosure under FOIA must be specifically identified as such. An
explanation and rationale to justify each exemption consistent with FOIA must accompany the
request. The rationale and explanation must be stated in terms of the prospective harm to the
competitive position of the Contractor that would result if the identified material were to be released
and the reasons why the materials are legally exempt from release pursuant to FOIA.
If the Contractor indicates that certain documentation is submitted in confidence, by specifically and
clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said
information confidential to the extent permitted by law. The Town, however, shall have no obligation
to initiate, prosecute or defend any information that is sought pursuant to a FOIA request. The
Contractor shall have the burden of establishing the availability of any FOIA exemption in any
proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be
liable for the disclosure of any documents or information in its possession which the Town believes
are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.
Additionally, as per Section 1-210(b) of FOIA - Nothing in the Freedom of Information Act shall be
construed to require the disclosure of:
(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses
by a public agency to any request for proposals or bid solicitation issued by a private entity or any
record or file made by a public agency in connection with the contract award process, until such
contract is executed or negotiations for the award of such contract have ended, whichever occurs
earlier, provided the chief executive officer of such public agency certifies that the public interest in
the disclosure of such responses, record or file is outweighed by the public interest in the
confidentiality of such responses, record or file.
Page | 6

TOWN OF GREENWICH, CT
REQUEST FOR BID #7959 DEADLINE: 07/01/2026 AT 11:00 AM
SURPLUS SALE OF IT EQUIPMENT
REPLY SHEET (Page 1 of 2)
Bidder shall indicate below the Bid Price for the requested item(s). A minimum Bid Price of $1.00 per item is
required.
QUANTITY BID PRICE TOTAL BID
ITEM QUANTITY
AVAILABLE (per item) PRICE
BRAND/ITEM: Aruba/Switch
10 MODEL NAME: 2920-48G PoE + $ x $
Switch J9729A
BRAND/ITEM: Aruba/Switch
7 MODEL NAME: 2920-24G PoE + $ x $
Switch J9729A
BRAND/ITEM: HP/Switch
2 MODEL NAME: HP 2920-48G PoE $ x $
+ Switch J9729A
BRAND/ITEM: HP/Switch
1 MODEL NAME: HP 2920-24G PoE $ x $
+ Switch J9729A
BRAND/ITEM:.Aruba/Switch
19 Power Supply $ x $
MODEL NAME: J9737A
BRAND/ITEM:.Aruba/Switch
10 2-Port Stacking Module $ x $
MODEL NAME: J9733A
BRAND/ITEM: Dell/OptiPlex SFF
7 External Wi-Fi Antenna $ x $
MODEL NAME: 07MJGK
BRAND/ITEM: Dell/OptiPlex SFF
10 External Wi-Fi Antenna $ x $
MODEL NAME: 02KHRD
BRAND/ITEM: Dell/OptiPlex SFF
50 External Wi-Fi Antenna $ x $
MODEL NAME: 0917H1
BRAND/ITEM: Dell/Pro Wireless
Keyboard and Mouse
50 $ x $
MODEL NAME: KM5221WBKB-
US
Page | 7

TOWN OF GREENWICH, CT
REQUEST FOR BID #7959 DEADLINE: 07/01/2026 AT 11:00 AM
SURPLUS SALE OF IT EQUIPMENT
REPLY SHEET (Page 2 of 2)
BIDDER'S NAME: ________________________________________________________________________
ADDRESS: _______________________________________________________________________________
__________________________________________________________________________________________
TELEPHONE #: ___________________________________________________________________________
FAX #: ___________________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________
AUTHORIZED SIGNATURE: _______________________________________________________________
Page | 8

RFB #7959
EXHIBIT A
BILL OF SALE
THE TOWN OF GREENWICH, CT HEREBY SELLS TO:
_____________________________
_____________________________
_____________________________
Description of items sold:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
TOTAL AMOUNT OF SALE: $__________________________________
THE IT EQUIPMENT IS BEING SOLD "AS IS", "WHERE IS". THE TOWN OF GREENWICH
DOES NOT GUARANTEE THE SAFETY OR CONDITION OF THE IT EQUIPMENT.
THERE ARE NO WARRANTIES, EXPRESSED OR IMPLIED, THAT HAVE BEEN MADE
OR ARE BEING MADE BY THE TOWN OF GREENWICH WITH REGARD TO THE IT
EQUIPMENT. THE BUYER OF THE IT EQUIPMENT WAIVES ANY CLAIM OF
LIABILITY AGAINST THE TOWN OF GREENWICH FOR DAMAGES OR INJURIES
CAUSED OR OCCASIONED BY THE IT EQUIPMENT. THE BUYER AGREES TO
INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF GREENWICH, ITS
AGENTS, SERVANTS AND EMPLOYEES, AGAINST ALL LOSSES, CLAIMS, ACTIONS
AND JUDGMENTS BROUGHT AGAINST THE BUYER OR THE TOWN OF GREENWICH,
ITS AGENTS, SERVANTS AND EMPLOYEES, CONCERNING THE SALES
TRANSACTION OR THE IT EQUIPMENT WHICH HAVE BEEN PURCHASED FROM THE
TOWN OF GREENWICH BY THIS BILL OF SALE AND CONTRACT. BY THIS BILL OF
SALE, THE BUYER AGREES FOR HIMSELF AND HIS AGENTS, SERVANTS AND
EMPLOYEES, AND HIS AND THEIR SUCCESSORS, VENDEES, AND ASSIGNS, THAT HE
AND THEY WILL NOT USE THE ITEMS PURCHASED BY THIS BILL OF SALE TO
PARTICIPATE IN ANY GOVERNMENTAL FUNCTIONS OF THE TOWN OF GREENWICH,
WHETHER EMERGENCY OR OTHERWISE.
BUYER'S SIGNATURE: _______________________________ Date: ____________________
TOWN OF GREENWICH
PURCHASING AGENT: ______________________________ Date: ____________________

RFB #7959
EXHIBIT B