ITB 26-454- Water Treatment Chemicals
| Location: | North Carolina |
|---|---|
| Posted: | Jun 10, 2026 |
| Due: | Jul 16, 2026 |
| Agency: | County of Pender |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
ITB 26-454- Water Treatment Chemicals
|
| Category: | General Bids |
| Status: | Open |
|
Attachment Preview
INVITATION TO BID
WATER TREATMENT CHEMICALS:
Ferric Sulfate
Sodium Hydroxide
Hypochlorite
ITB # 26-454
Date of Issue: June 10, 2026
Bids Due: July 16, 2026 at 2:00pm EST
Margaret C. Blue, Assistant Manager/Finance Director
Pender County Finance 805 S. Walker St. #1578 Burgaw, NC 28425
910.259.1281 purchasing@pendercountync.gov
Pender County Invitation to Bid #26-454, Water Treatment Chemicals
Page 1
PENDER COUNTY ITB #26-454 WATER TREATMENT CHEMICALS
INTRODUCTION
Pender County Utilities (PCU) serves as the management and administrative organization for the six Water and
Sewer Districts providing services to more than eleven thousand (11,000) residents of Pender County: Rocky
Point/Topsail, Scott's Hill, Maple Hill, Central Pender, Moore's Creek, and Columbia-Union. We are committed
to quality and work hard to provide outstanding Customer Services, community-wide environmental
improvements, and proactive maintenance of County infrastructure assets in the most efficient and cost-effective
manner possible.
PCU Surface Water Treatment Plant was established in 2012. This is the main source of potable water for Pender
County. The plant has a finished water capacity of 4 million gallons per day (MGD) and utilizes a conventional
treatment process. PCU also utilizes five groundwater wells to support the growing demand.
Pender County is seeking qualified vendors to furnish and deliver water treatment chemicals to the County’s
Water Treatment Plant and Water Distribution Wells on an "as needed" basis. The work to be done under this
contract includes, but is not limited to; providing all labor, materials, supervision, equipment, incidentals, and
related items necessary to provide and deliver water treatment chemicals in accordance with the specifications
contained herein.
SUBMISSION OF BID
Sealed bids for the following Water Treatment Chemicals will be received until 2:00 pm, July 16, 2026, at 805
S. Walker St., Burgaw, NC, then publicly opened:
Ferric Sulfate 13%, estimate 75,000 gallons annually, to be delivered within 7 days of order
Sodium Hydroxide 50%, estimate 44,000 gallons annually, to be delivered within 3 days of order
Hypochlorite 10%, estimated 27,000 gallons annually, to be delivered within 3 days of order
Hypochlorite 12%, estimated 78,000 gallons annually, to be delivered within 3 days of order
Bid documents are available at www.pendercountync.gov. Any changes or clarifications to bid documents or
specifications will be issued in the form of an Addendum. Prospective bidders should check the website
periodically for possible addenda. Inquiries must be sent to purchasing@pendercountync.gov. Submission of a
Bid indicates your complete understanding of all Specifications and Delivery Instructions and acknowledges you
have read and understand any/all addenda.
Bids should be addressed as follows:
U.S. Mail to P.O. Box 1578, Burgaw, NC 28425.
UPS/FedEx/courier/in person to 805 S. Walker St., Burgaw, NC 28425.
Only bids submitted on the Bid Form herein will be accepted In addition to the bid form and Affidavit
Compliance, the SDS sheet for chemicals being bid shall be enclosed. The bid must be sealed and marked “ITB
26-454 Water Treatment Chemicals.” Bidders may bid on any or all chemicals. Prices shall be submitted on a
per unit basis. The per unit price prevails in any situation of disparity. All prices and notations shall be written
in ink or typed. Changes or corrections made on the bid form must be initialed by the individual signing the bid.
Your bid must be in strict compliance with the specifications. Exceptions must be listed in the Notes section of
the Bid Form. No corrections will be allowed once the bids are opened. Late bids will not be considered. All
quantities are estimates and cannot be guaranteed. It is not necessary to submit “No Bid” packages.
Pender County Invitation to Bid #26-454, Water Treatment Chemicals
Page 2
USE OF BRAND NAMES AND REFERENCES
Unless otherwise stated, the use of manufacturer's names and product numbers are for descriptive purposes and
establishing general quality levels only. They are not intended to be restrictive. Bidders are required to state
exactly what they intend to furnish otherwise it is fully understood that they shall furnish all items as stated. Only
Kemira brand Ferric Sulfate will be considered due to compatibility.
WITHDRAWAL OF BID
Bids may be withdrawn at any time prior to the time specified for the bid opening upon written or personal request
of the bidder. No bid may be withdrawn for a period of sixty (60) days after the scheduled bid opening time and
date. Negligence on the part of the bidder shall not constitute a right to withdraw the bid subsequent to such bid
opening.
Pender County reserves the right to reject any or all bids and waive minor defects. Each chemical may be
awarded separately to individual vendors. All quantities are estimates and cannot be guaranteed. Product
quantities must be verified upon delivery. It is not necessary to submit “No Bid” packages.
Awarded bidder may not substitute chemicals or subcontract delivery without the written express authorization
of the Pender County Utilities Management. Either party may terminate awarded contract with thirty (30) days
written notice. The law and jurisdiction of Pender County, North Carolina shall govern the interpretation and
enforcement of the awarded contract.
SELECTION AND AWARD
A multi-tiered award MAY be made to a maximum of three (3) Vendors; a primary, secondary and tertiary Vendor
for the chemical. If awarded, such secondary and tertiary awards may be made, resulting contracts may be entered
into, and chemicals may be supplied by the secondary or tertiary Vendors if the primary Vendor is not able to
meet all requirements of the ITB and/or contract. Awards for each chemical, as well as primary, secondary and
tertiary selections, will be made independently. Awards shall be made to the lowest responsive, responsible
bidder taking into consideration quality, performance and time specified in the proposal for the performance of
the contract. It is the intent of Pender County Utilities to award based upon the greatest value to the organization.
TIE BIDS
In the event of identical bids, PCU will base its award recommendation on the following basis: (1) prior service
records; (2) type equipment utilized to provide service; (3) type and frequency of maintenance performed on
equipment; (4) frequency of picking up empty containers; (5) ability to provide safety training to PCU employees.
In the event that all things are equal, PCU will recommend award to the contractor who presently holds the contract
if the said contractor is among the low bidders.
In the event of several low bidders and the previous year's contractor is not among them, all other things being equal,
the award will be based on a random drawing.
Pender County Invitation to Bid #26-454, Water Treatment Chemicals
Page 3
CONTRACT PERIOD
The terms of this contract shall be for one (1) year starting immediately upon award. Four (4) additional one (1)
year extensions may be issued so long as the vendor has provided quality chemicals/services and so long as the
renewal price is fair and reasonable.
Pender County Utilities will notify the vendor 30 days in advance if they would like to renew the contract. If the
vendor would like to renew the contract, pricing information for the renewal term must be submitted within 10
days of notification to extend. Adjusted pricing will be reviewed and agreed upon by both parties for the next
one (1) year term. Vendors must submit Pricing Index or documentation for price change.
INSURANCE: The Contractor shall provide to the County, insurance as follows:
a. The Contractor shall take out and maintain during the life of this agreement workers’
compensation insurance (or evidence of self-insurance or pool coverage) in accordance
with statutory limits of North Carolina.
b. The Contractor shall maintain commercial general liability insurance of at least
$1,000,000 per occurrence, with a $2,000,000 aggregate.
c. The Contractor shall maintain comprehensive automobile liability insurance, including
non-owned and hired auto coverage, with a limit of at least $300,000 combined single limit.
d. The Contractor shall furnish the County with certificates of insurance for each type of
insurance described herein, with the County of Pender named as additional insured on the
commercial general liability. Contractor shall cause his Agent or Company to issue a
CG2010, or other amendatory endorsement, naming Pender County as Additional Insured,
without limitation, under the General Liability coverage.
TAXES
Pender County Utilities is exempt from and will not pay federal Excise Taxes. An exemption certificate will be
furnished upon request. Pender County is not exempt from Sales and Use Tax. North Carolina and local sales tax
shall be shown as separate items. Sales tax will not be a consideration in the award.
PAYMENT
Payment will be made by Pender County Utilities in full for all materials delivered as soon after complete delivery
and receipt of a correct invoice as can be processed. Invoices shall include the chemical delivery date to PCU.
Invoice terms shall be Net 30. Vendor shall receive payment by mailed check or could fill in an Electronic Funds
Transfer (EFT) form with Pender County Finance Department for quick deposit to vendor’s account .
TRAINING AND SAFETY
The supplier/transporter shall be responsible for adhering to all federal, state and local safety rules and regulations.
All supplier/transporter employees shall adhere to all safety practices and use of approved PPE during off-loading
Pender County Invitation to Bid #26-454, Water Treatment Chemicals
Page 4
chemicals. If the supplier/transporter violates any of the above provisions, PCU reserves the right to no longer
accept shipments from that supplier/transporter. A new supplier/transporter must be assigned when requested by
PCU if safety violations occur.
The supplier/transporter shall be responsible for any and all chemical spills during off-loading of chemicals
(containment, cleanup and abatement) in accordance with the facility’s written SPCC plan.
Suppliers/transporters must be in compliance with all PCU safety procedures. If supplier is not in compliance
PCU reserves the right to not accept delivery. Pender County Utilities will not be responsible for the costs
associated with rejected deliveries.
When requested or required, a manufacturer trained representative shall be present at the time of delivery to train
the utilities personnel in the use of and/or safety aspects of the materials or chemical(s). The representative shall
effectively train the utilities personnel in all aspects for its safe and effective use. Items received without sufficient
training when requested will be set aside and payment withheld until sufficient training can be completed.
This training shall include OSHA related training in the handling of hazardous materials. SDS sheets must be
sent with each order. Failure to provide SDS sheets prior to or at the time of delivery will result in withholding
payment until such sheets are received.
LEGAL REQUIREMENTS
The bidder's products, service and facilities shall be in full compliance with any and all applicable state, federal,
local, environmental and safety laws, regulations, ordinances and standards or any standards adopted by nationally
recognized testing facilities regardless of whether or not they are referred to in this invitation.
ORDERS/REQUEST FOR SHIPMENTS
All prices quoted shall include all delivery and freight charges to Pender County Utilities facility defined in the
scope. No additional freight shall be charged at time of delivery. Risk of loss and/or damage shall be upon the
seller until such time as the goods have been physically delivered and operable by the buyer. Any damage caused
to Pender County Utilities facilities, i.e. gates, roads, storm drains, etc. by supplier or trucking company acting
on behalf of supplier shall be repaired/remedied at replacement cost by supplier. Ferric Sulfate should be
delivered within seven (7) working days of the order, and all other chemicals shall be delivered within three (3)
working days of the order.
The quantities and point of delivery shall be shown on the purchase order or specified at the time the order is placed.
If vendor fails to deliver the product within the time frame, it may be cause for contract termination. If the scheduled
delivery is delayed for any reason, the receiving facility must be notified by the vendor as soon as possible. At that
time, the buyer will decide to extend receiving hours or reschedule delivery.
Deliveries under this contract will require verification to the person placing the order of delivery time and date and
must be completed between the hours of 8:00 am and 3:00 PM, Monday through Friday on normal business days
unless otherwise requested or approved by buyer. If the scheduled delivery is delayed for any reason, the receiving
facility must be notified by the vendor as soon as possible; at that time, the buyer will decide to extend receiving
hours or reschedule delivery.
Pender County Invitation to Bid #26-454, Water Treatment Chemicals
Page 5
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