Supplemental Provision of Grounds Maintenance Services at Various Parks & Recreation Locations on an Annual Contract

April 21, 2026
INFORMAL WRITTEN QUOTE
PA024-26
T he Gwinnett County Board of Commissioners is soliciting competitive quotes from qualified contractors
fo r the Supplemental Provision of Grounds Maintenance Services at Various Parks & Recreation
Locations on an Annual Contra ct with two (2) one-year options to renew for the Gwinnett County
Department of Parks and Recreation.
Quotes should be typed or submitted in ink and returned to the attention of Casey Beauston, Purchasing
Associate III. Quotes should be received by 3:00 P.M. local time on May 13, 2026, by email at
casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - Purchasing
Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.
Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, at
casey.beauston@gwinnettcounty.com or by calling 770-822-7995, no later than 12:00 P.M. local time on
May 5, 2026. Quotes are legal and binding upon the bidder when submitted.
Successful contractor(s) will be required to meet insurance requirements. Insurance Company must be
authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of
Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal
Bonds and as acceptable reinsuring companies, and must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Gwinnett County Government should be directed to the ADA
Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.
The written quote documents supersede any verbal or written prior communications between the parties.
Award will be made to the contractor submitting the lowest responsive and responsible quote. Gwinnett
County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed
in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to
negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and
companies submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Casey Beauston, CPPB
Purchasing Associate III
The following pages should be returned in your quote: Quote Schedule, Pages 8-9
Statement of Qualifications, Page 10
References, Page 11
Contractor Affidavit & Agreement, Page 12
List of Subcontractors, Page 13

PA024-26 Page 2
PROVISION OF GROUNDS MAINTENANCE SERVICES AT VARIOUS PARKS & RECREATION LOCATIONS
ON AN ANNUAL CONTRACT
I. SCOPE AND EXPERIENCE
Gwinnett County's park system is nationally recognized as one of the best in the United States and
professional grounds maintenance standards are required.
Contractors must be capable of supplying all services specified in this solicitation. Contractor should
provide consistent and verifiable evidence of provision of these services on a contractual basis over the
last five (5) years. References must demonstrate the contractor has sufficient equipment and work force
to perform all specified services. Contractors can include a portfolio of completed projects, if desired.
Quotes will be considered only from contractors with crews and equipment adequate to successfully
and consistently perform all services for a contract of this type and magnitude.
Gwinnett County reserves the right to add or delete park and other locations as needed, or to modify the
range of services provided at any particular park. When changing the range of services or adding a park
facility, the County will solicit from the contractor a quote which the contractor shall develop with costs
comparable to similar locations under the contract.
II. GENERAL DESCRIPTION
All contractors must be able to provide an appropriate staff of employees, including supervisory and
administrative support staff for the efficient operation of the services described. Contractors interested
in quoting on this contract should employ at least three (3) different and currently active crews with at
least three (3) members per crew. Contractor should provide number of field staff employees, active
crews, and number of employees per crew on the Statement of Qualifications.
Contractor represents all its employees shall be qualified and competent to perform such services.
Contractor shall be solely responsible for the safe execution of this work. The contractor shall be
responsible for ensuring the safety of its crews, the public, and park visitors. The contractor shall have
personnel available that can be contacted Monday through Friday 7:00AM - 5:00PM to answer any
questions from County representatives.
Contractor must respond within four (4) hours to any phone calls or emails from County representatives.
Contractor shall be able to provide all labor, tools, and equipment necessary to complete required
services, including mowing, edging, blowing hardscapes, mulching, appropriate chemical application,
weed eradication by chemical or hand removal, trimming, and all other tasks necessary for the
satisfactory completion and safe execution of the work. Equipment must meet standards of use in
commercial applications. Contractor should provide an inventory list of equipment that will be utilized
to successfully and efficiently service the sites in this contract. This list should be included with quote
submittal.
The contractor is responsible for instructing their employees on appropriate safety measures and will
not permit placement of equipment in traffic lanes or locations that may create safety hazards.
Landscape employees are required to interrupt their work, if necessary, to allow traffic to pass through
the work areas. The contractor shall provide all safety equipment for their employees while on site.
The public shall be able to easily identify contractor's employees. Company identification must be worn
while performing landscape services at the parks by all employees. An identifiable T-shirt uniform is
acceptable. Contractor vehicles must display the company name.
III. GENERAL SPECIFICATIONS
The County reserves the right to award the contract in its best interest. The County reserves the right
to adjust the quantity and delineation of the work should a backlog develop due to failure to execute
the work as stated in the quote by the contractor.
Award will be made to the lowest responsive and responsible contractor. The County may make such
investigations as it deems necessary to determine the ability of the contractor to perform, and the
contractor shall furnish to the County all such information and data for this purpose as the County may

PA024-26 Page 3
request. The County reserves the right to reject any quote if the evidence submitted by, or investigation
of such contractor fails to satisfy the County that such contractor is properly qualified to carry out the
obligations of the contract.
The County reserves the right to make an award as deemed in its best interest, which may include
awarding to a single contractor or multiple contractors.
A proposed schedule of service visits at each location should be provided to the County with your
quote.
SECTION II - NORTHWEST
Approximate Beds, Islands & Tree
Park Name & Address Mow/Edge/Blow
Maintenance Area Wells Maintenance
Pinckneyville Park Community Recreation Center
4650 Peachtree Industrial Blvd 8 acres X X
Berkeley Lake, GA 30096
West Gwinnett Park
4488 Peachtree Industrial Blvd 6 acres X X
Berkeley Lake, GA 30096
Holcomb Bridge Park
4300 Holcomb Bridge Rd 3 acres X X
Peachtree Corners, GA 30092
Jones Bridge Park
4901 East Jones Bridge Road 17 acres X X
Peachtree Corners, GA 30092
50 acres
SITE VISITS
It is recommended contractors visit the sites listed above prior to quote submission. It shall be the
contractor's responsibility to understand the areas of lawn, planting beds, mulched beds, and the
number of ornamental shrubs, ground cover, and trees to be maintained under this Contract. If
clarification of property boundaries or areas of maintenance responsibility are unclear, the contractor
shall request specific clarification and the County will respond with clarifications through an addendum.
Because of the size and complexity of the park facilities, aerial site photos are furnished with the
solicitation documents.
At the start of services under this contract, a County representative will meet the successful contractor
at each service location to inspect the properties, confirm scope at each location, and identify any
special needs or problem areas.
Aerial site maps for each location are included in Exhibit A (located on the Gwinnett County Bids and
RFPs webpage). Each map shows the boundaries of the service area and blocked out athlete fields
which are NOT part of this contract. Mowing area sizes on each map include all amenities (buildings,
parking lots, pools, wooded areas, trails, etc.) so total acreage indicated exceeds the actual mowing
sizes.
To access Exhibit A showing the aerial site maps for each location, please visit the Gwinnett County
Bids and RFPs website. It can be found under PA024-26: Bids and RFPs - Gwinnett | Gwinnett County

PA024-26 Page 4
IV. GENERAL REQUIREMENTS
There shall be at least one (1) person, in a position of responsibility, representing the Contractor on site
at all times that is capable of translating from English to languages used by the work force.
Any damage to County property, grounds or structures, made by the Contractor during the execution of
this contract will be the responsibility of the Contractor to repair, at no cost, to the satisfaction of the
County.
All contractors doing work on behalf of Gwinnett County are responsible for any damage they do to
private property.
All Contractors should submit with their quote certification that their company (or an employee assigned
to this account) has a current Georgia Category 24 Commercial Pesticide Applicators License. All MDS
sheets must be supplied post-award to identify what chemicals will be applied.
This selected Contractor should be a Georgia Certified Landscape Professional with staff members who
are proven to be trained in the landscape industry. A copy of the certification(s) and proof of trainings
should be submitted with the quote.
Non-selective pesticide applications are required for hardscapes beds and tree wells and should be
included in per visit unit cost. Pesticide applications require prior approval by a County representative
and will be completed by a licensed technician. The Contractor must take all precautions and safety
measures required by the laws and regulations governing applications of pesticides. Said applications
shall comply with all OSHA, State, and Local restrictions.
Log sheets of pesticide application should be emailed to the County representative within 24 hours of
application.
PROPERTY SERVICE REPORTS
Property Service Reports (see separate document Exhibit B) should be emailed to the County within 24
hours following each service. Reports must show what services were performed as well as noting any
issues that prevented completion of all services that day and include the intended completion date.
Reports must be dated and signed by the crew foreman that performed that service.
Post-award, the contractor will work with the department's representative to finalize a fixed service
schedule.
Gwinnett County reserves the right to perform any work using in-house forces when deemed
advantageous to the County. Contractor shall be required to cooperate with and accommodate any such
efforts by others to ensure efficient execution of the work. This would be a rare exception but may apply
to special events.
OMISSIONS
It is the intent of this solicitation document to procure the services needed. It is not the intent of this
document to provide a complete and full description of the standard methods and materials necessary
to achieve the end result. The omission from these documents of standard procedures or practices
normally used in the completion of this work shall not relieve the successful contractor(s) from the
performance of these requirements, nor be cause for claims of additional compensation. Submission
of a quote shall be evidence that the contractor considers the work to be adequately described in the
quote documents.

PA024-26 Page 5
V. SPECIFICATIONS
March through October: All sites (unless specifically noted in the location list) shall be serviced each
week, once per week, on a 7-day rotation. The scheduled day will remain the same throughout the
contract term. In the event of inclement weather or issue prohibiting completion on the scheduled day,
the work must be completed by Sunday preceding the following business week. If not completed,
payment will not be made for that week and cannot be "caught up" by the contractor.
November through February: All sites (unless specifically noted in the location list) shall be serviced
every other week on a 14-day rotation.
All work for site must be completed during one (1) visit. All work is to be completed Monday through
Friday. No work is to be performed on the weekends without written approval from the County. Approval
may be granted if delay is due to weather or other unforeseen circumstances.
*Note: Contractor will provide pruning of shrubs per service throughout the growing season to maintain
their shape and form using proper horticultural practices.
The County does not require a turf care program.
The awarded Contractor will not be responsible for:
- pine straw or mulch applications
- bush hogging
- weed control and fertilization in turf/grass areas (including pre- and post-emergent applications)
- irrigation management
- seasonal color beds
Contractors shall not use herbicide on the common side of fence lines separating athletic fields from
common grass for this contract.
A. BASIC LAWN MAINTENANCE SERVICES - All applicable services must be performed during each
visit. Areas that cannot be serviced because of extenuating circumstances (pedestrians, wet
conditions, parked cars, etc.) that result in an additional trip will count as one (1) visit only.
All lawn areas identified in this quote are to be serviced as follows:
1. Trash and litter shall be removed from all areas within the site zone prior to service.
2. All specified lawn areas are to be mowed to ensure vegetation does not exceed 3" in height. If
applicable at any locations, sports fields and dog parks are NOT to be maintained by the
contractor (see Jones Bridge & West Gwinnett maps in Exhibit A).
3. During dry periods, the height of the cut will be raised to prevent damage to lawn areas, with
prior approval by County representative.
4. Mowing patterns are to be alternated at each cutting to eliminate any ruts forming from mower
wheels.
5. All lawn areas shall be mechanically edged at each service. This shall include all curbs,
sidewalks, parking areas and all areas abutting turf in order to maintain a neat and clean
appearance.
6. In lawn areas, all grass shall be trimmed/edged around concrete slabs, utility pads, signs, picnic
tables, benches and other areas that prevent mower access.
7. Trimming/edging will be done with each mowing. Trimming/edging around trees and shrubs
that are not in a planting bed will be accomplished without damage to plants.
8. The Contractor is responsible for removing any excess clippings/thatch that may/will harm
existing turf. Contractor shall completely remove (daily) all clippings, tree trimmings, and excess
plant material from County property and dispose of properly.
9. All mower blades should be kept sharp to prevent damage to the turf.
10. All lawn mowers shall be mulching mowers to prevent any side discharge for safety of
pedestrians and to ensure a clean and neat appearance upon completion.

PA024-26 Page 6
11. All hardscapes and paved areas (including parking lots and curb gutters) are to be blown off at
each service visit to remove debris, etc. Material cannot be blown into storm drains; they must
remain free of debris and be functional.
12. Concrete trails through wooded areas shall be cut to shoulder and blown.
13. The Contractor shall clean up sticks and debris in natural areas (i.e. between parking lots and
along trails).
14. The Contractor shall drainage swales near fences in common areas?
B. MANAGEMENT OF PLANTING BEDS, ISLANDS, & TREE WELLS
This section is for the management and upkeep program of the ornamental shrubs and trees in
various bed areas, median strips, and islands at some sites. The purpose of this program is to
support the health and growth of the plant material; keep it free of damage by insects, fungi, and
disease; and shape and maintain it in both a healthy and aesthetic manner.
1. In the period from November through January, or as the season dictates, contractor will remove
leaves and trash from formally bedded areas. Leaves will be bagged, removed from County
property, and disposed of properly.
2. Weeds are unacceptable in planting areas and beds. Hand weed where weeds/invasive plants
currently exist. Further control may be maintained using pre-emergent and post-emergent
herbicides as mutually agreed upon by contractor and County representative; however, if
ineffective, physically removing weeds and other invasive plants will be required.
3. All shrubs, ground cover, and trees shorter than 18 feet in height will be trimmed, shaped, and
sheared in accordance with the guidelines provided by the National Arborist Association for
Class II, Standard Pruning, to develop the natural form of the plant, and create the effect desired
by the County. References guidelines are included with this solicitation.
4. Contractor will provide pruning of shrubs per service (per visit) throughout the growing season
to maintain their shape and form using proper horticultural practices.
5. Contractor will clean up all material resulting from these pruning and trimming activities.
Contractor will remove all material from County property the same day work is performed.
C. INVOICING
1. Compensation will be based on the weekly fees provided in the Quote Schedule for the specific
services at each designated park.
2. The County prefers invoices be submitted at least bi-weekly.
3. The invoice must include the Purchase Order number. The invoice should state the date(s) and
location(s) where the work was performed.
4. The invoice needs to be detailed by line items on the Quote Schedule. Gwinnett County will only
pay for work performed in accordance with the specifications and schedule provided by the
contractor.
D. COMMUNICATIONS DURING SOLICITATION PERIOD
Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate
or continue any verbal or written communications regarding a solicitation with any County officer,
elected official, employee, or other County representative without permission of the Purchasing
Associate named in the solicitation between the date of the issuance of the solicitation and the
date of the final contract award. Violations will be reviewed by the Purchasing Director. If
determined that such communication has compromised the competitive process, the offer
submitted by the individual, firm, or business may be disqualified from consideration for award.
E. INSURANCE
The successful Contractor will be required to meet the attached Standard Insurance Requirements.
The insurance must be current and be maintained throughout the term of the Contract. Insurance
requirements are contained within this solicitation.

PA024-26 Page 7
NATIONAL ARBORIST ASSOCIATION FOR CLASS II - STANDARD PRUNING GUIDELINES
This standard, revised in 1989, is provided by the National Arborist Association to assist tree service
companies, utilities, municipalities, etc. in writing contract specifications for tree pruning. It is not intended
to be a "how-to" guide, but to define the limits and criteria for arboricultural work, recognizing that regional
practices may dictate variations in this standard. It was prepared by the Standard Practices Committee of
the National Arborist Association, Inc., a professional trade association founded in 1938.
Standard pruning is recommended where aesthetic considerations are secondary to structural integrity and
tree health concerns. Standard pruning shall consist of the removal of dead, dying, diseased, decaying,
interfering, objectionable, obstructing and weak branches, as well as selective thinning to lessen wind
resistance. The removal of such described branches is to include those on the main trunk, as well as those
inside the leaf area. An occasional branch, up to one inch in diameter may remain within the main leaf area
where it is not practical to remove it.
All cuts shall be made as close as possible to the trunk or parent limb, without cutting into the branch collar
or leaving a protruding stub. Bark at the edge of all pruning cuts should remain firmly attached.
All branches too large to support with one hand shall be pre-cut to avoid splitting or tearing near the bark.
Where necessary, ropes or other equipment should be used to lower large branches or stubs to the ground.
Treatment of cuts and wounds with wound dressing or paints has not been shown to be effective in
preventing or reducing decay, and it is not generally recommended for that reason. Wound dressing over
infected wood may actually stimulate the decay process. If wounds are painted for cosmetic or other
reasons, then materials non-toxic to the cambium layer of meristematic tissue must be used. Care must be
taken to apply a thin coating of the material only to the exposed wood.
Old injuries are to be inspected. Those not closing properly and where callus growth is not already
completely established should be bark traced if the bark appears loose or damaged. Such tracing shall not
penetrate the xylem (sapwood), and margins shall be kept rounded.
Equipment that shall damage the bark and cambium layer should not be used on or in a tree, (spurs, hooks,
irons). Sharp tools shall be used so that clean cuts will be made at all times.
All cut limbs shall be removed from the crown upon completion of the pruning.
Trees susceptible to serious infectious diseases should not be pruned at the time of year during which the
pathogens causing the diseases or the insect vectors are most active. Similarly, if pruning wounds may
attract harmful insects, pruning should be timed so as to avoid insect infestation.
The presence of any disease condition, fungus fruit bodies, decayed trunk or branches, split crotches or
branches, cracks or other structural weakness should be addressed and corrective measures
recommended to the owner.

PA024-26 Page 8
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE MAY RESULT IN QUOTE BEING REJECTED.
QUOTE SCHEDULE
ITEM MOW/EDGE/BLOW BEDS/ISLANDS/PRUNE
LOCATION TOTAL COST
# PER VISIT PER VISIT
SECTION II - NORTHWEST
Pinckneyville Park Comm. Rec.
1 $__________ x 43 $__________ x 43 $
Center
2 West Gwinnett Park $__________ x 43 $__________ x 43 $
3 Holcomb Bridge Park $__________ x 43 $__________ x 43 $
4 Jones Bridge Park $__________ x 43 $__________ x 43 $
QUOTE TOTAL (SECTION II TOTAL) $
COMPANY NAME

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE MAY RESULT IN QUOTE BEING REJECTED.
QUOTE SCHEDULE CONTINUED
Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure
to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare
quote non-responsive. Contract to begin June 5, 2026, or upon notification of award if after specified date.
Unless otherwise noted, quoted prices will remain firm for two (2) additional one-year periods. If a
percentage increase/decrease is a part of the renewal options, please note this in the space provided
together with an explanation.
Renewal Option 1: % Increase % Decrease Explanation
Renewal Option 2: % Increase % Decrease Explanation
Certification of Non-Collusion in Quote Preparation
Signature Date
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on
each:
Addendum No. Date Addendum No. Date
In compliance with the attached specifications and the Instructions for Vendors, the undersigned offers
and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon
which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within
the time specified in the fee schedule. By submission of this quote, I understand that Gwinnett County
uses Electronic Payments for remittance of goods and services. Vendors should select their preferred
method of electronic payment upon notice of award. For more information on electronic payments, please
refer to the Electronic Payment information in the Instructions for Vendors.
Legal Business Name
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature
Print Authorized Representative's Name
Telephone Number Fax Number
E-Mail Address
Contact Person (if someone other than the authorized representative listed above)
Telephone Number Fax Number
E-Mail Address
COMPANY NAME

PA024-26 Page 10
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE MAY RESULT IN QUOTE BEING REJECTED.
STATEMENT OF QUALIFICATIONS
Please note that this information may be taken into consideration in award of this solicitation.
1. How many employees currently work for your company? Full-time ______ Part-time _____
Billing Office staff _____
2. How long has your company been in business?
3. How many annual contracts does your company currently handle? ______
Are any of them Government contracts? _____
4. How many of your employees are licensed to apply pesticides?
Submit a copy of the license held by employees who will be assigned to this contract.
5. Provide a list of your company's grounds maintenance equipment. Use additional sheets if
needed.
6. What is your preferred method of communication (circle one)? Phone email fax
7. How many field staff employees do you currently employee? ________
8. How many active crews do you currently have? _________
9. How many Employees do you have per crew? ________