ITB 26101-B: Grass Cutting Services - Justice Center & McCurry Park

Location:	Georgia
Posted:	Feb 27, 2026
Due:	Mar 31, 2026
Agency:	Fayette County
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Fayette County, Georgia invites you to submit a bid for grass cutting services.

Bids will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00pm on Tuesday, March 31, 2026. You may also submit your bid through the U. S. Postal Service, courier service (e.g. UPS or FedEx) or in person.

Mandatory Pre-Bid Meeting: 10:00 a.m., Monday, March 16, 2026, at McCurry Park North Soccer, 120 McDonough Road, Fayetteville, Ga, 30214.
Will conclude at theJustice Center, 1 Center Drive, Fayetteville, GA 30214.
Questions Due: 3:00p.m., Friday, March 20, 2026
Bids Due: 3:00p.m., on Tuesday, March 31, 2026

26101-B ITB

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February 26, 2026

Subject: Invitation to Bid 26101-B: Grass Cutting Services - Justice Center & McCurry Park

Gentlemen/Ladies:

Fayette County, Georgia invites you to submit a bid for grass cutting services in Fayette County.

You are invited to submit a bid in accordance with the information contained herein.

A mandatory pre-bid conference will be held at 10:00 am, Monday, March 16, 2026. The route

and locations are as follows:

The initial meeting place will be at McCurry Park North Soccer, 120 McDonough Road,

Fayetteville, Ga, 30214. Once completed there, we will then conclude at the Justice Center, 1 Center

Drive, Fayetteville, GA 30214.

You will need to attend each location that you plan to bid on to qualify. This will be an opportunity

to take measurements, voice all questions, concerns and comments about this Invitation to Bid and

have them addressed. Companies that attend will be invited to submit bids.

Questions concerning this invitation to bid should be addressed to the purchasing department in

writing via email to tcarnell@fayettecountyga.gov or fax to (770) 305-5534. Questions will be

accepted until 3:00 pm, Friday, March 20, 2026.

Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The

office telephone number is (770) 305-5420.

Please return your response to the following address:

Fayette County Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, Georgia 30214

Bid Number: 26101-B

Bid Name: Grass Cutting Services - Justice Center & McCurry Park

Your envelope must be sealed and should show your company's name and address.

GENERAL TERMS AND CONDITIONS

ITB 26101-B Grass Cutting Services - Justice Center & McCurry Park

1. Definitions:

a. Bidder: A company or individual who submits a bid in response to this Invitation to Bid.

b. Successful Bidder: The company or individual that is awarded a contract.

c. Contractor: The Successful Bidder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract with

the County, incorporating the invitation to bid and the bidder’s bid. The binding offer includes

compliance with all terms, conditions, special conditions, specifications, and requirements stated in

the invitation to bid, except to the extent that a bidder takes written exception to such provisions, and

the County agrees to the exception. All such terms, conditions, special conditions, specifications, and

requirements will form the basis of the contract. The bidder should take care to answer all questions

and provide all requested information, and to note any exceptions in the bid submission. Failure to

observe any of the instructions or conditions in this invitation to bid may result in rejection of the bid.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall constitute a firm

offer that is binding for ninety (90) days from the date of the bid opening to the date of award.

4. Bidder’s Questions: As appropriate, the County will post answers to questions and/or other

information concerning the Invitation to Bid in the form of an addendum on the County’s website at

www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check the website for

any addenda issued for this invitation to bid.

5. References: Include with your bid a list of three (3) jobs that your company has done that are of the

same or similar nature to the work described in this invitation to bid, on the form provided. Include all

information as requested on the form.

6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed opaque

envelope. Mail or deliver one (1) original bid, signed in ink by a company official authorized to

make a legal and binding offer, and one (1) copy on a flash drive, to:

Fayette County Government

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214

Bid Number: 26101-B

Bid Name: Grass Cutting Services - Justice Center & McCurry Park

Also show your company name on the envelope. You may submit sealed bids in person, by U.S.

mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other electronic means.

Once submitted, all bids become the property of Fayette County.

7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.

8. Late Bids: Bids not received in the Purchasing Department by the time and date of the scheduled bid

opening will not be considered.

9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized by the

County in the Invitation to Bid. If a responder submits more than one bid without being requested or

authorized to do so, the County may disqualify the bids from that responder, at the County’s option.

10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid,

before the bid opening by sending written notification to the Director of Purchasing. Bids may

be withdrawn after the bid opening only with written authorization from the Director of

Purchasing.

11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or irregularity in

any bid received. In case of a discrepancy between unit prices and extended prices, the unit price will

govern unless the facts or other considerations indicate another basis for correction of the

discrepancy.

12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise specified in

the contract. All prices bid for commodities, supplies, equipment, or other products shall be quoted

FOB Destination, Fayette County or job site.

13. Bidder Substitutions: Bidders offering substitutions or deviations from specifications stated in the

invitation to bid, shall list such substitutions or deviations on the “Exceptions to Specifications” sheet

provided, or on a separate sheet to be submitted with the bid. The absence of such list shall indicate

that the bidder has taken no exception to the specifications. The evaluation of bids and the

determination as to equality and acceptability of products or services offered shall be at the discretion

of the County.

14. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is not made

in connection with any competing bidder, supplier, or service provider submitting a separate response

to this invitation to bid, and is in all respects fair and without collusion or fraud.

15. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into

consideration payment terms, vendor qualifications and experience, quality, references, any

exceptions listed, and/or other factors deemed relevant in making the award. The County may make

such investigation as it deems necessary to determine the ability of the bidder to perform, and the

bidder shall furnish to the County all information and data for this purpose as the County may

request. The County reserves the right to reject any bid item, any bid, or all bids, and to re-advertise

for bids.

16. Partial Award: The County reserves the right to make award by item, by group of items, by

any combination of items, or by lump sum award. The award will be made in the best interest

of the County. Bidders may restrict their bids to consideration of a lump sum award or other

restriction only by so indicating on the pricing sheet or the “Exceptions to Specifications” sheet

included in the invitation to bid. Bidders who do not restrict consideration of their bids in this

manner shall be expected to accept any portion of the bid awarded. The County reserves the

right to award multiple contracts for the products or services sought by this invitation to bid.

17. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any deviation

from standard payment terms must be specified in the resulting contract, and both parties must agree

on such deviation. Cash discounts offered will be a consideration in awarding the bid, but only if

they give the County at least 15 days from receipt of invoice to pay. For taking discounts, time will

be computed from the date of invoice acceptance by the County, or the date a correct invoice is

received, whichever is the later date. Payment is deemed made, for the purpose of earning the

discount, on the date of the check.

18. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that contains trade

secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare the specific

included information which constitutes trade secrets. Any trade secrets must be either (1) placed in a

separate envelope, clearly identified and marked as such, or (2) at a minimum, marked in the affidavit

or an attached document explaining exactly where such information is, and otherwise marked,

highlighted, or made plainly visible. See O.C.G.A. § 50-18-72 (A)(34).

19. Trade Secrets – Internal Use: In submitting a bid, the bidder agrees that the County may reveal any

trade secret materials contained in the bid to all County staff and officials involved in the selection

process, and to any outside consultant or other third parties who may assist in the selection process.

The bidder agrees to hold harmless the County and each of its officers, employees, and agents from

all costs, damages, and expenses incurred in connection with refusing to disclose any material which

the bidder has designated as a trade secret.

20. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is

recommended for award to the Board of Commissioners or the County Administrator, or before the

County renews, extends, or otherwise modifies a contract after it has been awarded, the Contractor

must disclose certain relationships with any County Commissioner or County Official, or their

spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or

marriage (including in-laws). A relationship that must be reported exists if any of these individuals is

a director, officer, partner, or employee, or has a substantial financial interest the business, as

described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above, relevant

information must be presented in the form of a written letter to the Director of Purchasing. You must

include the letter with any bid, proposal, or price quote you submit to the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the County will take action as

appropriate to the situation, which may include actions up to and including rejection of the bid or

offer, cancellation of the contract in question, or debarment or suspension from award of a County

contract for a period of up to three years.

21. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an award, all

required documents are received by the County, and the contract is fully executed with signature of

both parties, the County will issue a written Notice to Proceed. The County shall not be liable for

payment of any work done or any costs incurred by any bidder prior to the County issuing the Notice

to Proceed.

22. Term of Contract: The initial term of this agreement shall begin upon issuance of a Notice to

Proceed and continue through June 30, 2027. Thereafter, this agreement may be renewed by the

County for two additional one-year renewal terms (each a “Renewal Term” and together with the

Initial Term, the “Term), which renewal will be by letter or other written correspondence from the

County to the Contractor ninety (90) days prior to expiration of the Initial Term or the then-current

Renewal Term. If the County fails to provide notice of renewal, this Agreement will terminate at the

end of the Initial Term or the then-current Renewal Term. This agreement is subject to the multi-year

contractual provisions of O.C.G.A. 36-60-13(a).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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ITB 26101-B: Grass Cutting Services - Justice Center & McCurry Park

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See also