ADDENDUM N0. 1 RFP27-0009 Staff Traning Family Engagement

Location:	Louisiana
Posted:	Jul 30, 2026
Due:	Aug 5, 2026
Agency:	New Orleans Public Schools
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	27-0009
Publication URL:	To access bid details, please log in.

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NOLA Public School

Procurement Department

2401 Westbend Parkway, Suite 5076,

New Orleans, LA 70114

Paul A. Lucius, Executive Director of Procurement

July 30, 2026

Addendum No. 1

REQUEST FOR PROPOSAL NO. 27-0009

STAFF TRAINING FAMILY ENGAGEMENT SPECIALTY IN ENGLISH

LEARNER, IMMIGRANT, LEP POPULATION

This Addendum and Clarification item forms a part of the RFP Documents and modifies the original

RFP Documents issued July 15, 2026. Acknowledge receipt of this Addendum on the Addendum

Form of the Request for Proposal. Failure to do so may subject proposal to disqualification.

This Addendum consists of 9 Page(s).

CLARIFICATION:

1. Question : Is a list of the 25 anticipated school sites available, or will site assignment

happen after award? If available now, can it be shared as an addendum?

Answer : The contractor will receive the list of school sites after award.

2. Question : How were the approximately 500 students / 25 sites estimated — is this based on

current EL enrollment data, and will the contractor receive site-level EL enrollment counts

before proposal submission?

Answer:. The contractor will receive the counts per school site after award.

3. Question : May a Proposer submit as a prime with a subcontractor, or as a joint venture with

another organization? If so, does Section 8.0 (Authority to Contract) need to be completed by

all JV parties, or only the prime? ?(DBE will answer)

Answer: Both Parties shall submit all required forms from Appendix A and Appendix B, unless

a corporate resolution identifies the primary Signature of Authority.

RFP 27-0009 Staff Training Family Engagement

Addendum No.1

4. Question : If the prime firm is already DBE-certified, does that alone satisfy the 35% DBE

participation goal, or must DBE subcontractors/subconsultants still be separately identified

and paid to meet the goal?(DBE will answer)

Answer: Proposers identified as a DBE Prime Firm is required to submit all required forms

identified within the solicitation, and are required to sign all Signatures of Authority within all

identified sections of the DBE Provisions. Additional DBE Subconsultants may not be

identified, if the DBE Prime is performing a minimum of 35% of the contract. However, the

DBE Prime must identify the scope(s) of work performed via itemized services rendered within

proposal.

5. Question : Is there a preference or scoring distinction between a single firm delivering both

scope areas (family engagement + staff training) versus a team where different partners lead

each area?

Answer : Each proposal will be scored in its entirety for how the proposal will meet the scope

of work and specifications. Partners may submit a joint proposal.

6. Question : The Purpose section (1.2) asks proposers to specify a rate per service, but the Cost

Form (9.0) requests one total annual fee. Should the annual fee be a rollup of per-service

rates, with per-service rate detail included as backup documentation to the Cost Form?

Answer : .Yes, annual fee be a rollup of per-service rates, with per-service rate detail included

as backup documentation to the Cost Form

7. Question : Are interpretation/translation services expected to be included within the proposer’s

rate, or billed as a separate reimbursable cost?

Answer : As interpretation/translations services are not included in the scope of work, the

contractor cannot bill NOLA PS for incurred costs. It is expected the contractor provide services

to families in the language that families prefer.

8. Question : Is the $150,000 figure in Section 5.3.0 a firm budget cap, or an estimated

planning figure that proposers may exceed if justified by scope/cost?

Answer. Firm budget cap.

RFP 27-0009 Staff Training Family Engagement

Addendum No.1

9. Question : What is the anticipated contract start date / first date of service delivery — is there

an expectation to begin during the 2026–27 school year?

Answer:. Anticipated start date is Sept 1, 2026.

10. Question : Is there an existing data-tracking or case-management platform OPSB expects the contractor

to use or integrate with, or is the contractor expected to build and maintain its own system?

Answer: The contractor is responsible for the case management and data tracking specified in

section 4.0.

11. Question : Are family workshops and staff trainings expected to occur primarily during the

school day, or should the contractor anticipate significant after-school, evening, and/or

weekend programming (e.g., report card nights, open houses) to reach working immigrant

families? Is there a specific cadence for trainings?

Answer: Contractors should anticipate significant after-school and evening programming per

school-specific events for families.

12. Question : Does the criminal history/background check requirement (La. R.S. 15:587.1) extend

to subcontractor personnel as well as direct employees?

Answer: Criminal history/background check requirement are required for both subcontractor

and direct employees.

13. Question : . Is bilingual capacity required in order to apply for this RFP? Specifically, do I or

my subcontractor need to be bilingual to support this work?

Answer : Per section 6.0, "diversity of language options in which services are provided for

families" is considered in scoring.

14. Question : Days/terms: Is there a fixed number of days required? The Cost Proposal Form

requests an annual fee—should we price the full year, or provide a not-to-exceed fee with a

limit, such as a 150-day cap?

Answer: There is no fixed number of days required. The cost proposal form should detail a

rate of service per service type, quantity of services per service type, not to exceed the budget

outline in section 5.3.

RFP 27-0009 Staff Training Family Engagement

Addendum No.1

15. Question: What counts as a “day”: How does OPSB define a billable service day (in-person

only vs partial/virtual, and how do you want travel/prep/check-ins categorized)?

Answer: The scope of work is comprised of two services types (family-facing sessions and

school-facing sessions) and the rate per service should be inclusive of all costs. Per section 4.0

"Include indirect costs in billable rate, for example the rate should cover the time spent

providing the service, and any other time related to that service (i.e. mileage reimbursement at

approved federal reimbursable rate, administrative time to complete documentation, etc)

16. Question : Deliverables & distribution across sites: Can you confirm the expected quantities

for family workshops, staff training, and coaching/evaluation sessions—and what kinds of

deliverables are anticipated for each?

Answer: Per the scope of work, there are two services types: family-facing sessions and school-

facing sessions. It is expected that the contractor provide a sequence of sufficient staff trainings

and family workshops to meet the scope of work and fall within the project budget.

17. Question : Scheduling/cancellations: What are the site scheduling expectations

and cancellation terms/windows (minimum notice vs. illness + how fees are handled)?

Answer: The vendor will set its cancellation policy and charge schools directly for any

cancellation fees.

18. Question : Data requirements: What’s required for data collection/reporting (format and

survey expectations)?

Answer:. Data specifications are outlined in section 4.0 including the requirement for an annual

report.

19. Question : DBE — Self-performing proposers: Form 1

OVNV intends to self-perform all services under this contract using its own employed staff,

with no subcontractors of any kind. On DBE Responsiveness Form 1, there are two checkbox

options: (1) committed to achieving the 35% DBE goal, or (2) unable to meet the DBE goal but

committing to a minimum percentage via Good Faith Efforts. Neither option appears designed

for a vendor that has no subcontracting at all. Please advise which box OVNV should check, or

whether a written explanation in lieu of either box is appropriate.

Answer: : It is the policy of the Orleans Parish School Board (OPSB) to ensure that every

opportunity is made available to include disadvantaged business concerns in its contracts and

purchases. A proposer’s intent to self-perform work does not, by itself, remove the DBE

requirements stated in the solicitation. Proposers should complete DBE Responsiveness Form

1 in accordance with their proposed approach and the requirements of the RFP.

RFP 27-0009 Staff Training Family Engagement

Addendum No.1

20. Question : DBE — Self-performing proposers: Good Faith Efforts and remaining forms

If OVNV is required to check the second box and document Good Faith Efforts, please specify

exactly what documentation must be submitted to satisfy that requirement — for example,

whether OVNV must provide written evidence of having contacted DBE-certified firms, and if

so, how many contacts are required and in what form. Additionally, please clarify how OVNV

should complete DBE Responsiveness Form 2, the Verification of DBE Certification Form, and

the Market Research Analysis given that no subcontractor will be used

Answer: Response (a): DBE Responsiveness Form 1 does not require a proposer to submit

written evidence of contacts with DBE-certified firms as part of that form. The second checkbox

option states that the respondent is unable to meet the DBE target goal but is committing to a

minimum percentage of DBE utilization before notice to proceed, will utilize Good Faith

Efforts, and will require all subcontractors/subconsultants to assist in achieving 35% DBE

participation before the project is substantially complete. However, Proposers may use (as a

guide) the DBE Professional Services Mobilization Report 2 | Goof Faith Efforts Report, which

located on pages 64-68 of the advertised solicitation. This report is not a required submittal.

Response (b): OPSB cannot prescribe the minimum number of DBE firms a proposer must

contact or source.

Response (c): OPSB cannot advise a proposer on how to complete a required DBE

Responsiveness Form or what response the proposer should provide. Proposers should complete

all required DBE forms based on their proposed approach and the requirements of the

solicitation. All submitted forms must be signed by an authorized representative where required.

21. Question

DBE

—

Market

Research

Analysis

Appendix B lists a "Market Research Analysis" as the first required DBE document. This

document does not appear to be included in the RFP as a form or template. Please clarify what

this document should contain and whether a template will be provided.

Answer : A copy of the DBE Market Survey Analysis is included on page 58 of the advertised

solicitation.

22. Question

Page

limit

—

appendices

Section 7.2 states that the proposal response may not exceed 20 pages. Please confirm whether

the 20-page limit applies only to the narrative proposal (Tabs 1–9) or whether it includes Tab

10 (Cost Form), Tab 11 (DBE forms), and Tab 12 (Appendices including NOLA-PS required

forms and resumes). (Procurement will Answer).

Answer: The 20-page maximum applies to the narrative proposal. NOLA-PS required forms

and DBE Forms are excluded from the 20-page limit.

RFP 27-0009 Staff Training Family Engagement

Addendum No.1

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ADDENDUM N0. 1 RFP27-0009 Staff Traning Family Engagement

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