REQUEST FOR QUALIFICATIONS
FOR
ON-CALL ENGINEERING SERVICES FOR
STATE AND FEDERALLY FUNDED PROJECTS
Date Released: March 18, 2026
Questions regarding submission, process, or proposal can be emailed
to:
Aaron Palmer
City Manager
apalmer@parlier.ca.us
Proposals must be received prior to 5:00 P.M. on
April 20, 2026, at the office of City Clerk:
City of Parlier
1100 E Parlier Avenue
Parlier, CA 93648
TABLE OF CONTENTS
Request for Qualifications
On-Call Engineering Services for State and Federally Funded Projects
REQUEST FOR QUALIFICATIONS ......................................................................................................................... 3
PROJECT DESCRIPTION AND BACKGROUND ...................................................................................................... 5
SCOPE OF SERVICES ............................................................................................................................................ 5
PURPOSE OF WORK ...................................................................................................................... 5
TASK ORDERS ................................................................................................................................ 8
GENERAL PERSONNEL REQUIREMENTS........................................................................................8
DELIVERABLES ............................................................................................................................. 10
SCHEDULE ................................................................................................................................... 10
METHOD OF PAYMENT ............................................................................................................... 10
MATERIALS TO BE PROVIDED BY THE CONSULTANT .................................................................. 10
RESPONSIBILITIES OF THE CITY ................................................................................................... 10
SUBMITTAL REQUIREMENTS ............................................................................................................................ 11
PROPOSAL EVALUATION .................................................................................................................................. 16
EVALUATION PROCESS................................................................................................................16
EVALUATION CRITERIA................................................................................................................ 17
ATTACHMENTS
Exhibit 10-G: Individual A&E Task Order DBE Tracking Sheet
Exhibit 10-I: Notice to Proposers DBE Information
Exhibit 10-O1: Consultant Proposal DBE Commitment
Exhibit 10-O2: Consultant Contract DBE Commitment
Exhibit 10-Q: Disclosure of Lobbying Activities
Exhibit 10-R: A&E Sample Contract Language
Exhibit 10-U: Consultant in Management Support Role Conflict of Interest and Confidentiality Statement
Exhibit 15-H: DBE Information - Good Faith Efforts
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REQUEST FOR QUALIFICATIONS
On-Call Engineering Services
for State and Federally Funded Projects
The City of Parlier (“City”) is seeking a qualified consulting firm to provide civil engineering services on
an on-call basis. The response to this solicitation will be in the form of a Statement of Qualifications.
The City intends to enter into an agreement with one (1) qualified consulting firm for the requested
services. Total amount payable to the Consultant shall not exceed $4,000,000 and with a performance
period of the contract of 3 years, with the option of two one-year extensions for a total of five years.
All qualified firms interested in providing these services are invited to submit their Statement of
Qualifications (SOQs). The Consultant’s SOQs will be evaluated and ranked according to the criteria
provided in the Proposal Evaluation procedures of this Request for Qualifications (RFQ).
Addenda to this RFQ, if issued, will be sent to all prospective Consultants the City has specifically e-
mailed a copy of the RFQ to and will be posted on the City’s website at:
www.parlier.ca.us
It shall be the Consultant’s responsibility to check the City’s website to obtain any addenda that may be
issued.
The Consultant’s attention is directed to the Submittal Requirements section of this RFQ.
Submit five (5) hard copies and one (1) electronic copy in PDF format on a CD/DVD/Flash Drive, of the
Consultant’s SOQs. The hard copies and CD/DVD/Flash Drive shall be mailed or submitted to the City of
Parlier, 1100 E Parlier Ave, Parlier, CA 93648, prior to 5:00 P.M. on April 20, 2026. SOQs shall be
submitted in a sealed package clearly marked “ON-CALL ENGINEERING SERVICES FOR STATE AND
FEDERALLY FUNDED PROJECTS” and addressed as follows:
City of Parlier
Attention: City Clerk
1100 E Parlier Avenue
Parlier, CA 93648
Submittals received after the time and date specified above will be considered nonresponsive and will
be returned to the Consultant.
Any proposals received prior to the time and date specified above may be withdrawn or modified by
written request of the Consultant. To be considered, however, the modified submittal must be received
prior to 5:00 P.M. on April 20, 2026.
Unsigned submittals or submittals signed by an individual not authorized to bind the prospective
Consultant will be considered nonresponsive and rejected.
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Upon review of submitted proposals, the Selection Committee will determine whether interviews are
necessary to determine a Consultant selection. Interviews will be held with the top ranked consultant.
The City reserves the right to hold interviews or make a Consultant selection based solely on the
Statement of Qualifications received.
This RFQ does not commit the City to award a contract, to pay any costs incurred in the preparation of
a proposal for this request, or to procure, or contract for services. The City reserves the right to accept
or reject any or all SOQs received as a result of this request, to negotiate with any qualified Consultant,
or to modify or cancel in part or in its entirety the RFQ if it is in the best interest of the City to do so.
The prospective Consultants are advised that should this RFQ result in recommendation for award of a
contract, the contract will not be in force until it is approved and fully executed by the City.
All products used or developed in the execution of any contract resulting from this RFQ will remain in
the public domain at the completion of the contract.
The anticipated consultant selection schedule is as follows, but subject to change:
SOQ review and evaluation: Week of April 20, 2026
Cost Negotiation: Week of April 20, 2026
Contract Award: Week of May 4, 2026
Any questions related to this RFQ shall be submitted in writing to the attention of Aaron Palmer via
email at APalmer@parlier.ca.us. Questions shall be submitted before 5:00 P.M. on April 10, 2026.
Answers to questions shall be posted on the City website or sent out to prospective consultants before
5:00 P.M. on April 14, 2026. No oral question or inquiry about the RFQ shall be accepted.
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PROJECT DESCRIPTION AND BACKGROUND
The City will select one qualified consulting firm to provide on-call engineering services related to federal
and state funded projects, including, but not limited to, funding programs such as CMAQ, HIP, ATP,
CDBG, and others. The consultant shall provide civil engineering, grant writing, master project planning,
construction management/administration services and follow the City Standards along with all
pertinent State, Federal and City rules and regulations.
This solicitation is not for specific projects, but for specific services. The services are to be rendered for
the duration of the contract term. The City will execute one (1) on-call contract for Services for Federal
and State funded projects. The City does not guarantee a specific number or dollar amount of projects
will be contracted.
SCOPE OF SERVICES
PURPOSE OF WORK
The City intends to fund & construct various projects that are state and federally funded. In order to
comply with state and federal regulations and due to limited staffing and expertise, certain services are
contracted out. The selected consultant shall perform grant writing, site investigations, cost estimating,
planning, preliminary engineering, civil engineering design, land surveying, construction management
and other services as deemed necessary by the City for which the consultants are qualified related to
federal, and state funded projects. The consultants shall only perform work that is assigned in an
authorized Task Order. This Contract does not guarantee that a Task Order shall be issued. The
consultant may provide services to the city including, but not limited to, the following:
• Project Management – The Public Works Director will serve as the contract manager and direct
liaison between the consultant and Caltrans District Division of Local Assistance. The consultant
shall be responsible for project management activities throughout the life of the contract and
the scope of activities includes but is not limited to, coordinating and being responsible for
scheduling meetings, grant writing, meeting deadlines for grant submissions, managing the
project schedule, preparing and distributing minutes, field reviews, tracking action items for the
City and consultant subconsultants, and preparing all submissions for the City to submit to
Caltrans Local Assistance.
• Preliminary Engineering Studies – Develop general project locations and design concepts and
related activities needed to establish the parameters for final design such as Geometrics,
Hydraulics, Geotechnical, Bridge, Landscape Architecture, Traffic Operations, Electrical, ITS
Elements, etc.
• Surveys and Mapping – The consultant shall be responsible for data collection, mapping and
surveying necessary for preliminary engineering, design, cost estimates, right-of-way impacts,
and the level of environmental clearance. The scope of comprehensive base mapping and
surveying included but is not limited to Control Surveys, Aerial Photogrammetry, Limited Design
Level Topographic Surveys, Right-of-Way Retracement, and a Record of Survey.
• Grant Writing & Administration – Complete state and federal grant applications for competitive
programs, assist in community engagement meetings, & complete public surveys.
• Grant Management - Prepare and submit regular progress reports to grantors in accordance
with established timelines. Maintain accurate and complete grant files, including financial
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
