Tower Lighting as a Service (TLaaS)

Event Summary - Tower Lighting as a Service (TLaaS)
Type RFB - Request for Bids Number 005-RFB-2629-2026
Organization DASIowa Currency US Dollar
Administrative Services -
Event Status Approved Department
DAS
Exported on 3/23/2026 Exported by Paul Manges
Estimated Value - Payment Terms 0% 0, Net 60
Bid and Evaluation
Respond by Proxy Disallow Use Panel Questionnaire No
Sealed Bid Yes Auto Score No
Cost Analysis No
Alternate Items No
Visibility and Communication
Visible to Public Yes
Enter a short description for this public event
Tower Lighting-as-a-service (TLAAS) for 11 DPS owned towers
Commodity Codes
Commodity Code Description
55750 Lamps, Lighting, Lens, and Signals, Interior and Exterior
55955 Lamps and Lighting, Interior and Exterior
85553 Lighting Systems, Complete
94086 Tower Maintenance and Repair
Event Dates
Time Zone CDT/CST - Central Standard Time (US/Central)
Released -
Open 3/25/2026 12:00 AM CDT
Close 4/13/2026 12:00 AM CDT
Sealed Until 4/13/2026 12:00 AM
Show Sealed Bid Open Date to Vendor
Q&A Close 4/3/2026 12:00 AM CDT
Event Users
Event Creator
Paul Manges
paul.manges@iowa.gov
Phone +1 515-330-7325
Event Owners
Paul Manges Lara Hicok
paul.manges@iowa.gov lara.hicok@iowa.gov
Phone +1 515-330-7325
Jocelyn Brincks Cassie Dewey
jocelyn.brincks1@iowa.gov cassie.dewey@iowa.gov
Phone +1 515-499-3659

Tami Skadeland Michelle Muir
tami.skadeland@iowa.gov michelle.muir@iowa.gov
Phone +1 515-281-4774
Katherine Daugherty Michael Bradbury
katherine.daugherty@iowa.gov michael.bradbury@iowa.gov
Phone +1 515-823-9083 Phone +1 515-823-9327
Marie Agey Paul Manges
marie.agey@iowa.gov paul.manges@iowa.gov
Phone +1 515-321-9529 Phone +1 515-330-7325
Rachel Friedlander Randy Bennett
Rachel.Friedlander@iowa.gov randy.bennett@iowa.gov
Phone +1 515-724-3700 Phone +1 515-322-1210
Abigail Sills Laura Shannon
abigail.sills@iowa.gov laura.shannon@dom.iowa.gov
Phone +1 515-336-1140 Phone +1 515-672-4569
Paul Moorhouse Evan Schatz
paul.moorhouse@dpd.iowa.gov evan.schatz1@iowa.gov
Phone +1 515-587-1313
Rick Tucker Carlos Fuentes
rick.tucker@iowa.gov carlos.fuentes1@iowa.gov
Phone +1 515-360-9912
Kyle Wear Craig Trotter
kyle.wear@iowa.gov craig.trotter@iowa.gov
Phone +1 515-322-8593
Katelyn Howells
katelyn.howells@iowa.gov
Phone +1 515-721-7856
Contacts
Paul Manges
paul.manges@iowa.gov
Phone +1 515-330-7325
Stakeholders
Rachel Friedlander Marie Agey
Rachel.Friedlander@iowa.gov marie.agey@iowa.gov
Phone +1 515-724-3700 Phone +1 515-321-9529
Mariah Fucaloro Cassie Dewey
mariah.fucaloro@iowa.gov cassie.dewey@iowa.gov
Phone +1 515-725-2243
Craig Trotter
craig.trotter@iowa.gov
Phone +1 515-322-8593

Description
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services
described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a
contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for
up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any
contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB
process is for the Lead Agency's and Participating Agencies' benefit and is intended to provide the Lead Agency with
competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is
responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No
information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If
the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and
acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT
your bid again (if previously submitted).
Background:
The State of Iowa is requesting bids to provide FAA-compliant Tower Lighting as a Service (TLaaS) for 11 Department of
Public Safety owned communication towers. These towers were recently upfitted to the ISICS platform and currently have
aging or noncompliant lighting infrastructure, which places the state at risk of regulatory violations. This project includes
converting A1 style (red incandescent) systems to E1 style (dual red/white LED) systems to eliminate the requirement for
tower painting while maintaining full FAA compliance.
Bidder Specifications:
* Bidder shall provide a fixed monthly rate for a fully integrated solution which includes installation, maintenance,
and monitoring services.
* Bidder shall be responsible for full compliance with FAA regulations and lighting inspections.
* Bidder shall furnish and install modern LED lighting systems which include embedded 24/7 monitoring and
automated FAA notification features.
* Bidder shall have the capacity for rapid deployment to get these towers upgraded and in compliance.
* Bidder shall provide scheduled and emergency maintenance services, including part replacement as required.
* Bidder shall provide system commissioning and FAA certification as required.
* Bidder shall supply training, documentation, and direct support for State of Iowa agency staff as required.
Reporting Requirements:
* FAA compliance documentation
* * Monitoring Reports and incident logs (frequency to be determined by the agency)
* * Maintenance records (frequency to be determined by the agency)
Additional Information:
* This project is considered urgent due to the current state of the towers lighting systems. The State of Iowa will
expect the winning bidder to be able to begin within 30 days of completion of the contract.
* The State will award a Master Agreement to the winning bidder, which will be available for all agencies and
political subdivisions to utilize.

* The State reserves the right to add additional items to the awarded contract that are within the scope of this
solicitation.
Contract Term
* The term of the contract will begin April, 20, 2026 and end on April 19, 2029.
* The Agency shall have the sole option to renew the contract upon the same or more favorable terms and
conditions for up to three (3) annual extensions.
* Bidder shall cap renewal price increases at 3% per year.

Prerequisites
Required to Enter Bid
1 Instructions To Vendor :
Bidder shall read and make certifications of the their Bid.
Certification
Bidder certifies that they have read and agree to the terms.
Vendor Must Also Upload a File:
No
Prerequisite Content:

Bidder certifies that the contents of this Bid submitted are true and accurate. Bidder also certifies that Bidder has not knowingly made any false statements in
its Bid.
Certification of Independence
I certify that I am a representative of Bidder expressly authorized to make the following certifications on behalf of Bidder. By submitting a Bid in response to
the RFB, I certify on behalf of the Bidder the following:
1. The Bid has been developed independently, without consultation, communication or agreement with any employee or consultant to the Agency or
with any person serving as a member of the evaluation committee.
2. The Bid has been developed independently, without consultation, communication or agreement with any other Bidder or parties for the purpose of
restricting competition.
3. Unless otherwise required by law, the information found in the Bid has not been and will not be knowingly disclosed, directly or indirectly prior to
Agency's issuance of the Notice of Intent to Award the contract.
4. No attempt has been made or will be made by Bidder to induce any other Bidder to submit or not to submit a Bid for the purpose of restricting
competition.
5. No relationship exists or will exist during the contract period between Bidder and the Agency or any other State agency that interferes with fair
competition or constitutes a conflict of interest.
Certification Regarding Debarment
I certify that, to the best of my knowledge, neither Bidder nor any of its principals: (a) are presently or have been debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Agency or State Agency; (b) have within a five year period
preceding this Bid been convicted of, or had a civil judgment rendered against them for commission of fraud, a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes;
commission of embezzlement, theft, forgery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are presently
indicted for or criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b) of
this certification; and (d) have not within a three year period preceding this Bid had one or more public transactions (federal, state, or local) terminated for
cause.
This certification is a material representation of fact upon which the Agency has relied upon when this transaction was entered into. If it is later determined
that Bidder knowingly rendered an erroneous certification, in addition to other remedies available, the Agency may pursue available remedies including
suspension, debarment, or termination of the contract.
Certification Regarding Registration, Collection, and Remission of Sales and Use Tax
Pursuant to Iowa Code sections 423.2(10) and 423.5(8) (2013) a retailer in Iowa or a retailer maintaining a business in Iowa that enters into a contract with a
state agency must register, collect, and remit Iowa sales tax and Iowa use tax levied under Iowa Code chapter 423 on all sales of tangible personal property
and enumerated services. The Act also requires Bidders to certify their compliance with sales tax registration, collection, and remission requirements and
provides potential consequences if the certification is false or fraudulent.
By submitting a Bid in response to the (RFB), the Bidder certifies the following:
* Bidder is registered with the Iowa Department of Revenue, collects, and remits Iowa sales and use taxes as required by Iowa Code chapter
423; OR
* Bidder is not a "retailer" or a "retailer maintaining a place of business in this state" as those terms are defined in Iowa Code subsections 423.1(47)
and (48).
Bidder also acknowledges that the Agency may declare the Bidder's Bid or resulting contract void if the above certification is false. The Bidder also
understands that fraudulent certification may result in the Agency or its representative filing for damages for breach of contract in additional to other
remedies available to Agency.

2 Instructions To Vendor :
Bidder shall read and authorize to release information for their Bid.
Certification
Bidder certifies that they have read and agree to the Authorization to Release Information.
Vendor Must Also Upload a File:
No
Prerequisite Content:

Bidder hereby authorizes the Iowa Department of Administrative Services ("Agency") or a member of the Evaluation Committee to
obtain information regarding its performance on other contracts, agreements or other business arrangements, its business
reputation, and any other matter pertinent to evaluation and the selection of a successful Bidder in response to this Request for Bids
(RFB).
The Bidder acknowledges that it may not agree with the information and opinions given by such person or entity in response to a
reference request. The Bidder acknowledges that the information and opinions given by such person or entity may hurt its chances
to receive contract awards from the State or may otherwise hurt its reputation or operations. The Bidder is willing to take that risk.
The Bidder hereby releases, acquits and forever discharges the State of Iowa, the Agency, their officers, directors, employees and
agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the
undersigned that it may have or ever claim to have relating to information, data, opinions, and references obtained by the Agency or
the Evaluation Committee in the evaluation and selection of a successful Bidder in response to the RFB.
The Bidder authorizes representatives of the Agency to contact any and all of the persons, entities, and references which are, directly
or indirectly, listed, submitted, or referenced in the Respondent's Bid submitted in response to RFB.
The Bidder further authorizes any and all persons, and entities to provide information, data, and opinions with regard to its
performance under any contract, agreement, or other business arrangement, its ability to perform, business reputation, and any
other matter pertinent to the evaluation of the Bidder's Bid. The Bidder hereby releases, acquits and forever discharges any such
person or entity and their officers, directors, employees and agents from any and all liability whatsoever, including all claims,
demands and causes of action of every nature and kind affecting the Bidder that it may have or ever claim to have relating to
information, data, opinions, and references supplied to the Agency in the evaluation and selection of a successful Bidder in response
to RFB.

Buyer Attachments
There are no Buyer Attachments added to this event.

Questions
Vendor Response Is Required
Page1
Group 1: Form of Bid
Enter the Bidder's contact name, telephone number, email address, and shipping address for
1.1
questions regarding this solicitation.
Text (Multi-Line)
1.2 Enter the Bidder's State or Foreign Country of Residence.
Text (Single Line)
Bidder shall enter the Resident Preference given by the State or Foreign Country of the
1.3
Bidder's residence. Enter the resident preference in the text box or indicate "no preference".
Text (Single Line)
1.4 Enter the number of years the Bidder has been in business in the text box.
Numeric Text Box
The Bidder shall provide references from three (3) previous customers or clients
knowledgeable of the Bidder's performance in providing goods and/or services similar to the
goods and/or services described in this solicitation. Enter a contact person, telephone
1.5
number and email address for each reference. Fill out the text box. If the Bidder wants to
upload reference letters to the Vendor Attachments Section, enter "see attached" in the text
box.
Text (Multi-Line)
1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
File Upload
Terminations, Litigation and Debarment Document -
1.7 Is the Bidder requesting confidential treatment of specific information?
Yes/No
A Bidder requesting confidential treatment of specific information shall fully complete the
1.8 form attached. In the Items Section, mark each good or service upon which the Bidder
believes confidential information appears.
File Upload
Form 22 - ../Attachments/QuestionAttachments/Form 22 -11.22.pdf
The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the
1.9
Bidder agree to the terms?
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Group 2: Terms and Conditions
2.1 Bidder shall read the RFB Definitions and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT agree to the Definitions (submit exceptions question)
Definitions - ../Attachments/QuestionAttachments/RFB - Definitions.pdf
2.2 Bidder shall read the Administrative Terms and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit Exceptions question)
Administrative Terms - ../Attachments/QuestionAttachments/Administrative Terms 11.22.pdf