Qualified Environmental Professional Services Former Middle School CH 2026-18

REQUEST FOR PROPOSALS
QUALIFIED ENVIRONMENTAL PROFESSIONAL SERVICES
HASTINGS FORMER MIDDLE SCHOOL
ASBESTOS CLEANUP GRANT
FOR
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. CH 2026-18
Proposals Will Be Accepted Until
5:00 PM, Wednesday, May 27, 2026
Bid Submitted By: _______________________________________________

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive Request for Proposals for: Qualified Environmental
Professional Services, CH2026-18 until 5:00 p.m. at the City of Hastings Offices, 1228 N Denver Ave.,
Hastings, Nebraska, on Wednesday, May 27, 2026, at which time all proposals will be reviewed. Brief
description of project: Request for Proposals is for the solicitation of qualified environmental
professional services to support asbestos cleanup at the Hastings Former Middle School. If you plan
on submitting a proposal and are not already on our approved bidders list for this project, you are
REQUIRED to fill out the Plan Holders Submittal Form that is located on the City website:
https://www.cityofhastings.org/bids/ .
No proposal shall be withdrawn after submittal deadline without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing.
Time is of the essence in this contract. In evaluating proposals received, the City will consider the
experience with projects of similar scope, staff qualifications and certifications, schedule and cost.
DATED AT HASTINGS, NEBRASKA, this 27th day of April 2026.
______________________________
Tyler Ficken, City Clerk
For City Clerk: Publish and Attach two (2) Proofs of Publication
April 30, 2026
May 7, 2026

IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver, please drop of between the hours of 8:00 am - 5:00pm Monday-Friday.
Your Return Address
City of Hastings
Attn: Engineering Dept
1228 N Denver Avenue
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope
OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE

BID DOCUMENTS ENCLOSED
ATTN: Lee Vrooman, Director of Engineering
Contract No: CH 2026-18
Qualified Environmental Professional Services
Bid Opens: Wednesday, May 27, 2026 @ 5:00 pm
If returning Fed-X or similar carrier, please enclose the bid in an "inner" envelope which is
sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF
THE ENVELOPE as shown in the example above.
One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the
City of Hastings prior to 5:00 pm deadline.

REQUEST FOR PROPOSALS
QUALIFIED ENVIRONMENTAL PROFESSIONAL SERVICES
HASTINGS FORMER MIDDLE SCHOOL ASBESTOS CLEANUP GRANT
CITY OF HASTINGS
INTRODUCTION
The U.S. Environmental Protection Agency (EPA) has awarded the City of Hastings a
Brownfields Grant to support the removal of asbestos in the Hastings Former Middle School
building. To support this cleanup work, the City of Hastings is procuring the services of a
qualified environmental professional (QEP). The proposed work includes finalization of the
Analysis of Brownfields Cleanup Alternatives (ABCA), development of the Quality Assurance
Project Plan (QAPP), development of the Health and Safety Plan (HASP), plan approval and
permitting submittals to the State of Nebraska, air monitoring and oversight during asbestos
removal, and final inspection along with final paperwork to close out the project. The QEP will
work under the direction of the City of Hastings staff associated with the project. Removal of
asbestos materials will allow for development of the property.
SITE DESCRIPTION
The property located at 714 W 5th Street, formerly known as Hastings Middle School, was
originally constructed in 1917; this property presents several significant challenges and
considerations regarding cleanup and remediation due to known contamination and its historical
use. An asbestos survey conducted in August 2009 identified numerous locations throughout the
building where asbestos-containing materials (ACMs) were present. Despite the passage of time
since this survey, it remains relevant due to the nature of asbestos and the building's largely
undisturbed condition. The August 2009 survey is attached to this RFP.
SCOPE OF SERVICES
The QEP will perform the following services:
1. Assessment and Planning Activities
a. Finalize the draft ABCA attached to this RFP.
b. Prepare a QAPP for the project
c. Prepare a HASP for the site
d. Prepare and help submit all paperwork and permitting required by the State of
Nebraska
e. Provide documentation and deliverables required for EPA ACRES database
updates
f. Develop a cost estimate for asbestos abatement activities.
2. Remediation Oversight
a. Oversee asbestos abatement field activities.
b. Provide air monitoring as required.
c. Provide project management during abatement.
d. Provide final inspection.
e. Prepare and submit paperwork to close out project.

Note: If the successful bidder for QEP services is also the successful bidder for the abatement
work, the QEP will be required to hire a third party to perform item #2, Remediation Oversight.
SCHEDULE
* RFP submittals accepted until 5:00 pm on May 27, 2026
* Award of contract - June 8, 2026
* Preferred completion date for ABCA, QAPP & HASP - August 7, 2026
* Remediation Oversight - dependent on contractor schedule
It is anticipated that an abatement contract will be awarded no later than mid-September with
completion of the project by the end of 2026.
PROPOSAL SUBMISSION REQUIREMENTS
Consultant shall provide the following in their RFP submittal:
* Qualifications and experience
Description of relevant experience and list of at least 3 comparable projects with
o
contact information
EPA Brownfields experience
o
* Project team
List of staff with qualifications and licenses that will work on the project
o
Resumes of key personnel
o
Roles and responsibilities of each team member
o
* Task based cost estimate
QEP may not assign, subcontract, or transfer any part of the contract without prior written
consent from the City of Hastings.
Proposals may to mailed or hand delivered to:
Lee Vrooman - Director of Engineering
1228 N Denver Ave
Hastings, NE 68901
By email: a single consolidated PDF may be emailed to: lvrooman@cityofhastings.org
Proposals shall be signed by an authorized representative of the company. Late proposals will
not be considered.

EVALUATION CRITERIA
Evaluation Factor Weight
Experience with projects of similar scope 15
Staff qualifications and certifications 15
Schedule 20
Cost 50
Total Possible Points 100
GENERAL CONDITIONS
Consultant's Insurance Coverage. The Consultant shall not commence work under this
Contract until Consultant has obtained all the insurance required under this article. Furthermore,
the Consultant shall not allow any sub-contractor to commence work under this Contract until
the sub-contractor has obtained the same insurance as is required of the Consultant. The sub-
contractor alone shall be responsible for the sufficiency of its own insurance program.
Certificates of Insurance. Certificates of Insurance acceptable to the Purchaser shall be filed
with the Purchaser prior to commencement of the work. These Certificates shall contain a
provision that coverages afforded under the policies will not be canceled, or materially altered,
until at least 30 days prior written notice has been given to the Purchaser. All insurance carried
shall conform to the relevant provisions of the respective Project Documents and be with
insurance companies which are rated "A, X" or better by Best's Insurance Guide, or other
insurance companies of recognized responsibility satisfactory to the Purchaser.
Additional Insureds. Insurance coverages furnished under this Contract, with the exception of
Workers' Compensation and Employer's Liability, shall include the Purchaser and their partners,
directors, officers, agents, and employees as Additional Insureds on a primary and noncontributory
basis, and shall include Products and completed operations with respect to the activities of the
Consultant and shall be maintained for the full duration of the project including for a period after
completion to include the statute of repose.
Notwithstanding any other provision of these policies, the insurance afforded shall apply
separately to each insured, with respect to any claim, suit, or judgment made or brought by or for
any other insured, as though a separate policy had been issued to each, except the insurer's
liability shall not be increased beyond the amount or amounts for which the insurer would have
been liable had only one insured been named.
The Purchaser shall not by reason of their inclusion under these policies incur liability to the
insurance carrier for payment of premium for these policies.
Waiver Of Subrogation. The Consultant and their sub-contractor shall require their insurance
carriers, with respect to all insurance policies, to waive all rights of subrogation against the
Purchaser their partners, directors, officers, agents, and employees.
Workers' Compensation And Employer's Liability Insurance. The Consultant shall procure,
and shall maintain during the life of this Contract, Workers' Compensation Insurance as required
by workers' compensation laws of the State of Nebraska and also of the state in which the sub-
contractor is domiciled.

The Consultant shall also be protected against claims for injury, disease, or death of employees
which, for any reason, may not fall within the provisions of a workers' compensation law. The
Employer's Liability Insurance shall contain the following limits of liability:
Bodily Injury by Accident $500,000 each accident
Bodily Injury by Disease $500,000 each employee
Bodily Injury by Disease $500,000 policy limit
General Liability Insurance. This insurance shall be written per project on an "occurrence"
policy form, including coverage for premises/operations, products/completed operations, broad
form property damage, blanket contractual liability, independent consultant's and personal injury,
with no exclusions for explosion, sudden and accidental pollution or an absolute or total
pollution exclusion, collapse and underground perils. The commercial general liability policy
shall also include a severability of interest clause and a cross liability clause in the event more
than one entity is "named insured" under the liability policy. If work is being done near a
railroad track, the 50' railroad right of way exclusion must be deleted.
Limits of Insurance shall be as follows:
Each Occurrence Limit $1,000,000
Products/Completed Operations $2,000,000
General Aggregate Limit $2,000,000
Personal and Advertising Injury $1,000,000
Pollution Liability - (If Applicable).
Limits of at least: $1,000,000 per occurrence; $1,000,000 aggregate
If Consultant or its Sub-subcontractor's work includes but not limited to remediating, handling,
processing or disposing of hazardous material including but not limited to asbestos containing
materials, silica, lead, PCBs, contaminated soil, etc, coverage shall be provided for bodily injury,
property damage and clean-up costs resulting for pollution conditions.
Automobile Liability Insurance. This insurance shall be written under a Business Auto Policy
and shall protect the Consultant and Additional Insureds against claims arising from injuries to
members of the public or damage to property of others arising from the use of automobiles
whether such automobiles are owned, non-owned, or hired. Automobile insurance shall include
Motor Carrier Endorsement Act MCS 90 and transportation pollution coverage if applicable. If
work is being done near a railroad track, the 50' railroad right of way exclusion must be deleted.
Limit of Liability $1,000,000 each accident
Umbrella Liability Policy. This insurance shall protect the Consultant and the Additional
Insureds against all claims in excess of the limits provided under the employer's liability,
automobile liability, and general liability policies. The liability limits of the umbrella liability
policy shall be not less than $2,000,000 per occurrence. This policy shall be an "occurrence"
type policy. However, Purchaser reserves the right to require higher limits with respect to each
project.

Professional Liability (Applicable for consultants providing or is responsible for providing
design/engineering/surveying services/or consulting services):
Limits of at least: $1,000,000 per occurrence; $1,000,000 aggregate
Policy shall provide for a retroactive date prior to the starting date of services for which this
agreement applies. Policy shall not exclude bodily injury, property damage, or pollution liability.
Coverage shall remain in force for a minimum of 3 years following substantial completion of
construction through either policy renewal or the purchase of an Extended Reporting Provision.
Consultant agrees to waive its rights of recovery. Subcontractor's insurer shall endorse the
policy to waive subrogation against Owner and their respective agents, officers, directors and
employees.
Indemnification. To the fullest extent permitted by laws and regulations, the Consultant shall
defend, indemnify, and hold harmless the Purchaser, their officers, directors, partners,
consultants, agents, and employees from and against all claims, damages, losses, and expenses,
direct, indirect, or consequential (including but not limited to fees and charges of engineers,
architects, attorneys, and other professionals and court and arbitration costs) arising out of or
resulting from the performance of the work by the Consultant, any sub-contractor, any person or
organization directly or indirectly employed by any of them to perform or furnish any of the
work, or anyone for whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder or arises by or is imposed by law and regulations
regardless of the negligence of any such party.
In any and all claims against the Purchaser, or of any of their officers, directors, partners,
consultants, agents, or employees by any employee of the Consultant, any sub-contractor, any
person or organization directly or indirectly employed by any of them to perform or furnish any
of the work or anyone for whose acts any of them may be liable, this indemnification obligation
shall not be limited in any way by any limitation on the amount or type of damages,
compensation, or benefits payable by or for the Consultant or any such sub-contractor or other
person or organization under workers' or workmen's compensation acts, disability benefit acts, or
other employee benefit acts, nor shall this indemnification obligation be limited in any way by
any limitation on the amount or type of insurance coverage provided by the Purchaser, the
Consultant, or any of their sub-contractors.
Laws to be Observed. The Consultant shall keep himself fully informed of, and at all times, shall
observe and comply with all federal and state laws, all local bylaws, ordinances, and regulations, and
all orders and decrees of bodies or tribunals having any jurisdiction or authority, which in any manner
affect those engaged or employed on the work, or which in any way affect the conduct of the work.
The Consultant shall protect and indemnify the Purchaser and its representatives against any claim or
liability arising from or based on the violation of any such law, ordinance, regulation, order, or
decree, whether by himself or his employees. It shall be the responsibility of the Consultant to
provide all safeguards, safety devices and protective equipment and to take any other needed actions
as are reasonably necessary to protect the life and health of employees on the project.

Work Eligibility Status. Consultant is required and hereby agrees to use a federal immigration
verification system to determine the work eligibility status of new employees physically performing
services within the State of Nebraska. A federal immigration verification system means the electronic
verification of the work authorization program authorized by the Illegal Immigration Reform and
Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an
equivalent federal program designated by the United States Department of Homeland Security or
other federal agency authorized to verify the work eligibility status of a newly hired employee.
Fair Labor Standards. The Consultant agrees to comply with all current applicable State, Federal,
and Purchaser fair labor standards in the execution of the contract. Pursuant to the Title VI Non-
Discrimination Program of the City of Hastings, Consultant agrees to comply with the provisions set
forth by Purchaser's Title VI Non-discrimination Program, if applicable. A copy of said provisions
are as follows:
During the performance of this contract, the consultant, for itself, its assignees and successors in
interest (hereinafter referred to as the "consultant") agrees as follows:
(1) Compliance with the following Regulations:
a. Title VI of the Civil Rights Act of 1964
b. Federal nondiscrimination regulations under 40 CFR Parts 5 & 7
c. 40 CFR Part 33 (DBE/MBE/WBE requirements)
(2) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the consultant for work to be
performed under a subcontract, including procurements of materials or leases of equipment, each
potential subcontractor or supplier shall be notified by the consultant of the consultant's obligations
under this contract and the Regulations relative to nondiscrimination on the grounds of race, color,
or national origin, sex, age, and disability/handicap.
(3) Incorporation of Provisions: The consultant shall include the provisions of paragraphs (1) through
(3) in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Regulations, or directives issued pursuant thereto.
ATTACHMENTS
1. Hastings Middle School Inspection Report
2. Draft ABCA

ATTACHMENTS