DY-BO131-4P -Renovate Facades, Replace Windows/Doors & Repair Drainage of Bldgs. #8404 & #8405, Baumholder MILCOM

Solicitation Synopsis: Renovate Facades, Replace Windows/Doors & Repair Drainage of Bldgs. #8404 & #8405

This Synopsis is issued to meet the requirements in FAR Subpart 5.101 Presolicitation Notice and FAR Subpart 14.211 Two-Step Sealed Bidding.

(i) Description of the supplies or services required

The U.S. Army, 409th Contracting Support Brigade (409th CSB), intends to award a Firm-Fixed-Price, single award contract for the Renovation of Facades, Replacement of Windows/Doors, and Repair of Drainage at Buildings #8404 and #8405 (Project DY-BO131-4P) at the Baumholder Military Community, Germany. Services required include the restoration of the building facades and natural stone masonry to mitigate water infiltration, replacement of exterior windows and doors, minor roof repairs, and upgrades to external infrastructure (drainage, walkways, and lighting).

(ii) Statement of intent to use the two-step method

This solicitation and resulting contract are utilizing a Two-Step Sealed Bidding procurement method as described in FAR Part 14.211. Step One is a request for technical proposals only, and offerors determined to be acceptable will be notified of Step Two via receipt of the Invitation for Bid (IFB) solicitation document.

(iii) Requirements of the technical proposal

The technical proposal must include at least the following:

• Set up so that no additional explanations and information are required.


• Indication of the applied German Institute for Standardization, or Deutsches Institut für Normung (DINs), Regulations and Standards.


• Sketches/Drawings, if necessary.


• Submitted in English.


• Provided in electronic PDF format.


• Provide all information/documents requested in the technical evaluation criteria.

(iv) Evaluation criteria, including all factors and any significant subfactors

Proposals will be evaluated to be "Acceptable", "Reasonably susceptible of being made acceptable", or "Unacceptable" based on the following technical criteria:

• FACTOR 1: Offerors shall show method of accomplishment and materials to be used. Offerors must submit a copy of specifications and materials proposed, describing how the project will be accomplished as required by the SOW. Proposed materials and methods must meet or exceed minimum applicable DIN standards for Civil Work (B3), Architectural Work (B4), Electrical Work (B5), and Engineering Services (B6).


• FACTOR 2: Offerors shall provide a Progress Schedule outlining the plan to meet the 365 calendar day delivery time for all specification requirements, including the timeframe for deliverables, materials possession, preparation, mobilization dates, and planned sequence of work.


• FACTOR 3: Offerors shall provide documentation, specifically one copy of their Certificates for doing business in Germany, authorizing the firm to conduct business in Germany (e.g., Handwerkskammer or IHK registration).


• FACTOR 4: Past Performance & SPRS Evaluation. Offerors must demonstrate a record of satisfactory past performance.

(v) Statement regarding prices or pricing information

The submission requirements of Step One, Request for Technical Proposal, shall not include any prices or pricing information. Technical Proposals MUST NOT include prices. For awareness of the pricing structure that will apply during Step Two (Invitation for Bid):

• Currency: All proposed prices must be submitted in EURO only.


• Price Evaluation: The Total Evaluated Price (TEP) will be calculated as the sum of CLIN 0001 (Base Bid - Bldg. 8404) and CLIN 0002 (Additive Item - Bldg. 8405).


• Award Criteria: The Government intends to make a single contract award for the Base Bid (CLIN 0001) and the Additive Item (CLIN 0002) to the responsible bidder who submits the lowest responsive, aggregate bid for both CLINs. However, in the event that the lowest aggregate bid exceeds available funding, or if funding is reduced at the end of the fiscal year, the Government reserves the right to make an award for the Base Bid (CLIN 0001 - Building 8404) only.

(vi) Date and hour by which the technical proposal must be received

The closing date for the technical proposals is currently listed as TBD. Proposals must be sent via email to the addresses specified in the solicitation handout (andre.carvalhodossantos.ln@army.mil and brandon.m.donalson.civ@army.mil). If no exact time is specified in the eventual IFB, the time for receipt is 4:30 p.m., local time.

(vii) Statement regarding the second step

(A) In Step Two, only bids based upon technical proposals determined to be acceptable, either initially or because of discussions from Step One, will be considered for award.

(B) Each bid in Step Two must be based on the bidder's own technical proposal that was submitted, evaluated, and determined to be acceptable in Step One.

(viii) Statement regarding acceptability and further information

(A) Bidders should submit technical proposals that are acceptable without additional explanation or information.

(B) The Government may make a final determination regarding a technical proposal's acceptability solely on the basis as submitted.

(C) The Government may proceed with the second step without requesting further information from any bidder; however, the Government may request additional information from bidders of bids that it considers "reasonably susceptible of being made acceptable" and may discuss bids with their bidders.

(ix) Statement regarding notice of unacceptability

If the Government finds a technical proposal unacceptable during evaluations, a notice of unacceptability will be forwarded to the offeror upon completion of the technical evaluation.

(x) Statement regarding multiple technical proposals

Bidders are welcome and encouraged to submit multiple technical proposals presenting different basic approaches. Each technical proposal submitted will be separately evaluated, and the submitter will be notified as to its acceptability (see FAR 52.214-24).

(1) Points of Contact:

Contract Specialist: Andre Carvalho dos Santos (Email: andre.carvalhodossantos.ln@army.mil)

Contracting Officer: Brandon Donalson (Email: brandon.m.donalson.civ@army.mil)