Re-Bid Accelerated Lead Service Line Replacement Program – Contract 3.2

PROJECT MANUAL
FOR
RE-BID ACCELERATED LEAD SERVICE LINE REPLACEMENT
PROGRAM - CONTRACT 3.2
PROJECT NO. 20234
MARCH 2026
THE HON. BRETT P. SMILEY RICKY CARUOLO
MAYOR GENERAL MANAGER
ATEESH S. CHANDA CRISTEN L. RAUCCI
CHAIRPERSON VICE CHAIRPERSON
JUAN M. PICHARDO OSCAR O. VARGAS
COUNCIL PRESIDENT PRO COUNCILPERSON
TEMPORE
RAPHAEL O. OKELOLA
SARA SILVERIA MEMBER
EX-OFFICIO
CARISSA R. RICHARD
DR. ALMA M. GUERRERO BREADY SECRETARY
MEMBER
WILLIAM E. O'GARA, ESQ.
LEGAL ADVISOR
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Prepared by:

(C) 2025 CDM Smith 1516-282342
All Rights Reserved March 2026
PROVIDENCE WATER SUPPLY BOARD
RE-BID ACCELERATED LEAD SERVICE LINE REPLACEMENT PROGRAM
CONTRACT 3.2
PROJECT NO. 20234
TABLE OF CONTENTS
DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS
001000 BOCS Terms & Requirements for Bidding (Instructions for Submission) ......... 29
001116 Invitation to Bid ................................................................................................. 2
002113 Instructions to Bidders ....................................................................................... 13
003000 Available Information ......................................................................................... 2
004100 Bid Form ............................................................................................................ 9
004336 Proposed Subcontractors & Suppliers ............................................................... 2
004513 Bidder's Qualifications ....................................................................................... 12
005200 Agreement ......................................................................................................... 9
006113.13 Performance Bond ............................................................................................. 4
006113.16 Payment Bond ................................................................................................... 4
007200 General Conditions of the Contract ................................................................... 79
007300 Supplementary Conditions ................................................................................. 35
DIVISION 01 GENERAL REQUIREMENTS
01010 Summary of Work .............................................................................. 5
01014 Construction Sequence and Schedule Requirements................................. 6
01025 Measurement and Payment .................................................................. 24
01026 Application for Payment........................................................................ 7
01038 Requests for Information...................................................................... 3
01045 Cutting, Coring and Patching.................................................................. 4
01046 Control of Work.................................................................................. 7
01110 Environmental Protection Procedures...................................................... 6
01170 Special Provisions............................................................................... 19
01180 Pipe Penetrations................................................................................. 3
01300 Submittals.......................................................................................... 16
01310 Construction Scheduling...................................................................... 5
01322 Photographic Documentation................................................................ 5
01370 Schedule of Values.............................................................................. 2
01410 Testing and Testing Laboratory Services................................................. 4
01500 Temporary Facilities............................................................................ 1
01576 Traffic Control..................................................................................... 5
01580 Project Identification Signs...................................................................... 3
01601 Control of Materials.............................................................................. 2
01700 Contract Closeout............................................................................... 2
01720 Project Record Documents................................................................... 4
DIVISION 02 SITE WORK
02140 Dewatering and Drainage..................................................................... 5
02151 Utility Impact Moling............................................................................ 4
02213 Rock and Boulder Excavation............................................................... 2
02221 Trenching, Backfilling and Compaction................................................... 6
02230 Granular Fill Materials......................................................................... 3
02270 Sedimentation and Erosion Control........................................................ 2
Re-Bid Accelerated Lead Service Line Replacement Program (Contract 3.2) Table of Contents
Providence Water Supply Board, Rhode Island 00 01 10 - 1

(C) 2025 CDM Smith 1516-282342
All Rights Reserved March 2026
02311 Excavation Support and Protection....................................................... 8
02576 Pavement Repair and Resurfacing....................................................... 10
02577 Infra-Red Pavement Repair and Patching.............................................. 6
02616 Ductile Iron Pipe and Fittings............................................................... 6
02663 Water Service Connections................................................................ 12
02768 Pipe Pulling (Extraction)...................................................... 3
02930 Loaming and Seeding........................................................................ 4
DIVISION 03 CONCRETE
03301 Concrete and Reinforcing Steel.......................................................... 7
DIVISION 04 MECHANICAL
15050 Interior Piping - General Requirements................................................ .. 3
15410 Interior Service Piping and Appurtenances ........................................... .. 7
APPENDICES
A Contract Addresses (Initial List)
B Construction Details
C Relevant Rules and Regulations for Traffic Permits and Traffic Control
D RIDOT - Minimum Standards for State and Municipal Road Repair for Utility Work
E City of Providence - Standards to be Employed by Licensed Sidewalk Contractors for
Road and Sidewalk Openings
F List of Approved Materials/Manufacturers for Use in the Providence Water Distribution
System
G EPA - American Iron and Steel (AIS) Requirements
H EPA - Davis-Bacon Prevailing Wage Requirements
I EPA - Debarment and Suspension
J EPA - Prohibition on Certain Telecommunication and Video Surveillance
K EPA General Terms and Conditions
L RI Office of Diversity, Equity, and Opportunity MBE Forms
M National Grid Cast Iron Gas Main Encroachment Prevention
N City of Providence MBE WBE Forms
O Apprentice Utilization, Local Hiring Requirements and Air Quality Protocols
P City of Providence Contract Terms and Conditions
Q Copland Act
R Rhode Island Prevailing Wage Rates
S Build America, Buy America Act Implementation Procedures
T Relevant Federal and State Laws Appliable to The Drinking Water State Revolving
Fund Program
Re-Bid Accelerated Lead Service Line Replacement Program (Contract 3.2) Table of Contents
Providence Water Supply Board, Rhode Island 00 01 10 - 2

REQUEST FOR PROPOSALS
Item Description: RE-BID ACCELERATED LEAD SERVICE LINE REPLACEMENT
PROGRAM - CONTRACT 3.2 (Contract Time will commence on the Effective Date of the
Agreement, or if Notice to Proceed is given, on the day indicated in the Notice to Proceed for a
duration of 525 Calendar Days)
Procurement/MinuteTraq #: 52577
Date to be opened: 2:15 P.M. ON 4/6/2026
Issuing Department: Providence Water Supply Board
QUESTIONS
* Please direct questions related to the process, how to fill out forms, and how to submit an application
(Pages 1-10) to the Purchasing Department.
o Email: purchasing@providenceri.gov
Please use the subject line "Solicitation Question"
* Please direct questions relative to the Minority and Women's Business Enterprise Program and the
corresponding forms (Pages 11-12) to the MBE/WBE Outreach Director for the City of Providence,
Grace Diaz
o Email: gdiaz@providenceri.gov
Please use subject line "MBE WBE Forms"
* Please direct questions relative to the specifications outlined (beginning on page 13) to the issuing
department's subject matter expert:
o Name: Eileen Sundberg, PE
o Title: Project Engineer
o Email Address: sundbergem@cdmsmith.com
Pre-submission Conference
There is no pre-bid conference scheduled for this item.
Deadline for questions submissions: 3/27/2026
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INSTRUCTIONS FOR SUBMISSION
Meeting Date: 4/6/2026
Bids may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk. Room
311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read at the
Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall.
* Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned
Item Description and the City Department to which the solicitation and bid are related and must
include the company name and address on the envelope as well. (On page 1).
* If required by the Department, please keep the original bid bond and check in only one of the envelopes.
* Communications to the Board of Contract and Supply that are not competitive sealed bids (i.e. product
information/samples) should have "NOT A BID" written on the envelope or wrapper.
* Only use form versions and templates included in this solicitation. If you have an old version of a form
do not recycle it for use in this bid.
* The bid envelope and information relative to the bid must be addressed to:
Board of Contract and Supply
Department of the City Clerk - City Hall, Room 311
25 Dorrance Street
Providence, RI 02903
**PLEASE NOTE: This bid may include details regarding information that you will need to provide
(such as proof of licenses) to the issuing department before the formalization of an award.
This information is NOT requested to be provided in your initial bid by design.
All bids submitted to the City Clerk become public record. Failure to follow instructions could result in
information considered private being posted to the city's Open Meetings Portal and made available as a
public record. The City has made a conscious effort to avoid the posting of sensitive information on the
City's Open Meetings Portal, by requesting that such sensitive information be submitted to the issuing
department only at their request.
2

BID PACKAGE CHECKLIST
Digital forms are available in the City of Providence Purchasing Department Office or online at
http://www.providenceri.gov/purchasing/how-to-submit-a-bid/
The bid package MUST include the following, in this order:
* Bid Form 1: Bidder's Blank as the cover page/ 1st page (see page 6 of this document)
* Bid Form 2: Certification of Bidder as 2nd page (see page 7 of this document)
* Bid Form 3: Certificate Regarding Public Records (see page 8 of this document)
* Bid Form 4: Affidavit of City Vendor (see page 9 of this document)
* Bid Form 5: Bidder Certification, Performance of Work (see page 10 of this document)
* Forms from the Minority and Women Business Enterprise Program: Based on Bidder Category. See
forms and instructions enclosed (pages 11-12) or on:
https://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-
program/
* Completed Forms for the EPA Disadvantaged Enterprise (DBE) Program. See forms and instructions
enclosed (pages 15-26)
o EPA Form 6100-3
o EPA Form 6100-4
*Please note: MBE/WBE forms must be completed for EVERY bid submitted and must be inclusive of
ALL required signatures. Forms without all required signatures will be considered incomplete.
* Bidder's Proposal/Packet: Formal response to the specifications outlined in this RFP, including pricing
information and details related to the good(s) or service(s) being provided. Please be mindful of
formatting responses as requested to ensure clarity.
* Financial Assurance, if requested (as indicated on page 5 of this document under "Bid Terms")
All of the above listed documents are REQUIRED. (With the exception of financial assurances, which are
only required if specified on page 5.)
***Failure to meet specified deadlines, follow specific submission instructions, or enclose all required
documents with all applicable signatures will result in disqualification, or in an inability to appropriately
evaluate bids.
3

NOTICE TO VENDORS
1. The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder.
2. In determining the lowest responsible bidder, cash discounts based on preferable payment terms will not be
considered.
3. Where prices are the same, the Board of Contract and Supply reserves the right to award to one bidder, or
to split the award.
4. No proposal will be accepted if the bid is made in collusion with any other bidder.
5. Bids may be submitted on an "equal in quality" basis. The City reserves the right to decide equality.
Bidders must indicate brand or the make being offered and submit detailed specifications if other than
brand requested.
6. A bidder who is an out-of-state corporation shall qualify or register to transact business in this State, in
accordance with the Rhode Island Business Corporation Act, RIGL Sec. 7-1.2-1401, et seq.
7. The Board of Contract and Supply reserves the right to reject any and all bids.
8. Competing bids may be viewed in person at the Department of the City Clerk, City Hall, Providence,
immediately upon the conclusion of the formal Board of Contract and Supply meeting during which the
bids were unsealed/opened. Bids may also be accessed electronically on the internet via the City's Open
Meetings Portal.
9. As the City of Providence is exempt from the payment of Federal Excise Taxes and Rhode Island Sales
Tax, prices quoted are not to include these taxes.
10. In case of error in the extension of prices quoted, the unit price will govern.
11. The contractor will NOT be permitted to: a) assign or underlet the contract, or b) assign either legally or
equitably any monies or any claim thereto without the previous written consent of the City Purchasing
Director.
12. Delivery dates must be shown in the bid. If no delivery date is specified, it will be assumed that an
immediate delivery from stock will be made.
13. A certificate of insurance will normally be required of a successful vendor.
14. For many contracts involving construction, alteration and/or repair work, State law provisions concerning
payment of prevailing wage rates apply (RIGL Sec. 37-13-1 et seq.)
15. No goods should be delivered, or work started without a Purchase Order.
16. Submit 2 copies of the bid to the City Clerk, unless the specification section of this document
indicates otherwise.
17. Bidder must certify that it does not unlawfully discriminate on the basis of race, color, national origin,
gender, gender identity or expression, sexual orientation and/or religion in its business and hiring practices
and that all of its employees are lawfully employed under all applicable federal, state and local laws, rules
and regulations. (See Bid Form 2.)
18. This project is also subject to the requirements of the Rhode Island Drinking Water State Revolving Fund
(DWSRF) Assistance Agreements, as administered by the Environmental Protection Agency (EPA)
including but not limited to American Iron and Steel (AIS), Build America Buy America Act (BABAA),
and Disadvantaged Business Enterprise (DBE) requirements. DBE participation for this project is 10%.
DBE participation can be applied to the City of Providence MBE/WBE requirement.
4

BID TERMS
1. Financial assurances may be required in order to be a successful bidder for Commodity or Construction
and Service contracts. If either of the first two checkboxes below is checked, the specified assurance
must accompany a bid, or the bid will not be considered by the Board of Contract and Supply. The
third checkbox indicates the lowest responsible bidder will be contacted and required to post a bond to
be awarded the contract.
a) A certified check for $ must be deposited with the City Clerk as a guarantee that the
Contract will be signed and delivered by the bidder.
b) A bid bond in the amount of 5 per centum (%) of the proposed total price, must be deposited with
the City Clerk as a guarantee that the contract will be signed and delivered by the bidder; and the
amount of such bid bond shall be retained for the use of the City as liquidated damages in case of
default. Any person signing a bid bond as an attorney-in-fact shall include with the bid bond an
original, or a photocopy or facsimile of an original, power of attorney.
c) A performance and payment bond with a satisfactory surety company will be posted by the
bidder in a sum equal to one hundred per centum (100%) of the awarded contract.
d) No financial assurance is necessary for this item.
2. Awards will be made within ninety (90) days of bid opening. All bid prices will be considered firm,
unless qualified otherwise. Requests for price increases will not be honored.
3. Failure to deliver within the time quoted or failure to meet specifications may result in default in
accordance with the general specifications. It is agreed that deliveries and/or completion are subject to
strikes, lockouts, accidents, and Acts of God.
The following entry applies only for COMMODITY BID TERMS:
4. Payment for partial delivery will not be allowed except when provided for in blanket or term contracts.
The following entries apply only for CONSTRUCTION AND SERVICE BID TERMS:
5. Only one shipping charge will be applied in the event of partial deliveries for blanket or term contracts.
6. Prior to commencing performance under the contract, the successful bidder shall attest to compliance
with the provisions of the Rhode Island Worker's Compensation Act, RIGL 28-29-1, et seq. If exempt
from compliance, the successful bidder shall submit a sworn Affidavit by a corporate officer to that
effect, which shall accompany the signed contract.
7. Prior to commencing performance under the contract, the successful bidder shall, submit a certificate of
insurance, in a form and in an amount satisfactory to the City.
5

BID FORM 1: Bidders Blank
1. Bids must meet the attached specifications. Any exceptions or modifications must be noted and fully explained.
2. Bidder's responses must be in ink or typewritten, and all blanks on the bid form should be completed.
3. The price or prices proposed should be stated both in WRITING and in FIGURES, and any proposal not so stated may be
rejected. Contracts exceeding twelve months must specify annual costs for each year.
4. Bids SHOULD BE TOTALED so that the final cost is clearly stated (unless submitting a unit price bid), however each
item should be priced individually. Do not group items. Awards may be made on the basis of total bid or by individual
items.
5. All bids MUST BE SIGNED IN INK.
Name of Bidder (Firm or Individual):
Contact Name:
Business Address:
Business Phone #:
Contact Email Address:
ACCELERATED LEAD SERVICE LINE REPLACEMENT PROGRAM
Agrees to bid on (Write the "Item Description" here): - CONTRACT 3.2
If the bidder's company is based in a state other than Rhode
Island, list name and contact information for a local agent
for service of process that is located within Rhode Island
Delivery Date (if applicable):
Name of Surety Company (if applicable):
Total Amount in Writing*:
Total Amount in Figures*:
*If you are submitting a unit price bid, please insert "Unit Price Bid"
Use additional pages if necessary for additional bidding details.
Signature of Representation
( ) Bidder Certification, Performance of Work
( ) Acknowledge receipt of all Addenda to the Specifications
( ) Conforms to Specifications
( ) Modifications to Specifications. If yes, please note
Title
( ) Required and Completed MBE/WBE Forms submitted with Bid
( ) Required and Completed EPA DB E Forms submitted with Bid
( ) Required Proof of State Approved Apprenticeship Program
6

BID FORM 2: Certification of Bidder
(Non-Discrimination/Hiring)
Upon behalf of___ __________________________________________ (Firm or Individual Bidding),
I, (Name of Person Making Certification),
being its (Title or "Self"), hereby certify that:
1. Bidder does not unlawfully discriminate on the basis of race, color, national origin, gender, sexual
orientation and/or religion in its business and hiring practices.
2. All of Bidder's employees have been hired in compliance with all applicable federal, state and local
laws, rules and regulations.
I affirm by signing below that I am duly authorized on behalf of Bidder, on
this day of 20 .
_________________________________________________
Signature of Representation
________________________________________________
Printed Name
7