CONSTRUCTION PROJECT MANAGEMENT SERVICES FOR THE FRANKLIN COUNTY CAREER AND TECHNICAL EDUCATION AND

FRANKLIN COUNTY, VIRGINIA
REQUEST FOR PROPOSAL (RFP)
CONSTRUCTION PROJECT MANAGEMENT SERVICES FOR
THE FRANKLIN COUNTY CAREER AND TECHNICAL
EDUCATION AND EMERGENCY SERVICES CENTER
RFP NUMBER 2026-9 #4
OPENING DATE: October 16, 2026
OPENING TIME: 1:00 p.m. Eastern
Point of Contact: Brandy Rosser, Deputy County Administrator
Phone: (540) 483-3030
Email: brandy.rosser@franklincountyva.gov
The Request for Proposal and related documents may be obtained during normal business hours
from the Franklin County Government Center, 1255 Franklin Street, Suite 112, Rocky Mount, VA
24151, or from the Franklin County website at: https://www.franklincountyva.gov/bids.aspx.

RFP NUMBER 2026-9 #4
***THIS FORM MUST BE SIGNED BELOW AND RETURNED IN THE
PROPOSAL TO BE CONSIDERED A VALID OFFER***
Sealed proposals will be received until 1:00 PM, Friday, October 16, 2026, at Franklin County
Government Center, 1255 Franklin Street, Suite 111, Rocky Mount, VA 24151. If necessary,
any addenda will be posted on the Franklin County website.
IN COMPLIANCE WITH THIS REQUEST FOR PROPOSAL AND TO ALL THE CONDITIONS
IMPOSED THEREIN AND HERBY INCORPORATED BY REFERENCE, THE
UNDERSIGNED OFFERS, AND AGREES TO FURNISH SERVICES REQUESTED IN THIS
SOLICITATION. I HEREBY CERTIFY THAT THE INFORMATION SUPPLIED HEREIN IS
CORRECT AND THAT NEITHER THE VENDOR NOR ANY PERSON(S) CONNECTED WITH
THE VENDOR AS A PRINCIPAL OR OFFICER, TO MY KNOWLEDGE, IS NOT DEBARRED OR
OTHERWISE DECLARED INELIGIBLE BY ANY AGENCY OF THE FEDERAL, STATE
AND/OR LOCAL GOVERNMENT, THE COMMONWEALTH OF VIRGINIA, OR ANY LOCALITY
IN THE COMMONWEALTH OF VIRGINIA, FROM CONTRACTING TO PROVIDE THE GOODS
AND/OR SERVICES REQUESTED HEREIN, NOR IS IT AN AGENT OF ANY PERSON OR
ENTITY THAT IS CURRENTLY SO DEBARRED.
THIS SECTION MUST BE COMPLETED AND SIGNED BY AN AUTHORIZED
REPRESENTATIVE OF YOUR FIRM.
Firm Name Date
Street Address Signature of Authorized Representative
City Authorized Representative Name
State Zip Code
Phone Email
FEI#
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I. PURPOSE
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a
contract through competitive negotiations for construction project management services for a new
Career and Technical Education and Emergency Services Center for Franklin County, Virginia,
herein after referred to as "the County" or "Owner".
II. CONTRACT PERIOD
The term of this contract is for the completion of a newly constructed Career and Technical
Education and Emergency Services Center and any related construction. There is an option to
continue the contract services for the construction of other associated projects that may be
required.
III. BACKGROUND
The Owner is currently in the early conceptual design stage for a new Career and Technical
Education and Emergency Services Center. Specifics for the project are currently being vetted.
Construction will include all site and building improvements including on/offsite infrastructure. The
current project budget is $50 to 75 million, and the current project schedule has not been
determined.
IV. STATEMENT OF NEEDS
A. General
The Consultant will provide preconstruction and construction phase construction-related
project management agency consultation and may also include building commissioning
services, if so desired by the Owner. The Consultant shall act as the Owner's project
manager and shall provide sufficient administrative, management, and related services as
required to fulfil the contract. The Owner reserves the right to add and/or delete services as
required to achieve successful project completion. Anticipated services to be provided
include, but are not limited to:
B. Preconstruction
1. Assist with the development of a Request for Qualifications (RFQ) and/or Request for
Proposal (RFP) for architecture and engineering services (A/E).
2. Assist with the evaluation and selection of project A/E.
3. Review available programming, plans, specifications, cost estimates, schedule, other
documents. Lead a phase-in meeting with Owner and A/E, as applicable. Consult with
Owner and A/E on overall project goals, status, risks, and opportunities.
4. Attend periodic project meetings with Owner, A/E, County staff, School staff, and others.
5. Provide document reviews at various design phases for program, constructability,
scheduling, construction duration, construction cost, and value engineering.
a. For schematic design, identify design opportunities to reduce risk or cost
appropriate for level of design.
b. For subsequent phases, identify design elements likely to cause Requests for
Information (RFI). Identify low/no cost requirements for critical pre-installation
meetings and separate or in-place mock-ups for consideration by A/E and Owner.
Verify previously identified issues and value engineering have been included in
design documents when appropriate.
c. When beneficial to the project, work with A/E and Owner to implement
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contract/bid strategies such as unit price line items, bid items, separate
contracts, phasing, etc.
d. When beneficial to the project work with A/E and Owner to incorporate low cost
quality management strategies such as stand alone or in-place mock-ups or
sample classroom/lab reviews.
6. Manage the Owner's project and construction budget, compare and contrast design phase
estimates with budget costs. Prepare and update cash flow analysis.
7. Identify required regulatory/outside agency coordination (code officials, health
department, utility providers, etc.) and responsible party for coordination.
8. Monitor/maintain overall project Master Schedule. Include major design and
preconstruction activity start/finish dates, review times, and key milestones.
9. Identify other consultant services that may be required (Special Inspections,
Furnishings/Fixtures & Equipment, etc.). Work with Owner to implement procurement
strategies.
10. Identify potential owner-direct procurement strategies including benefits and risks. Work
with owner and A/E to implement strategies if determined beneficial to the overall project.
11. Provide Owner contract administration support (invoice review, payment recommendation,
conflict resolution, etc.) for A/E, Special Inspections, direct procurement, and other related
contracts.
12. Implement Commissioning Services, if so desired by the Owner.
13. Prepare potential bidder's list for construction and related contracts. Implement a "bidder's
interest" campaign (coordinate with A/E for construction contracts).
14. On behalf of Owner, review bid documents prepared by A/E. Assist Owner in preparing
and placing advertisements to solicit bids for Owner purchased items and other consultant
contracts.
15. Represent Owner in construction pre-bid conference(s) led by A/E. Review addenda
generated during bid process for constructability, effect on project and construction budget
and timelines. Assist Owner in pre-bid activities for Owner purchased items and other
consultant contracts. Assist the Owner in bid evaluations.
C. Construction
1. Provide and maintain on-site management for the project as an agent of the Owner,
establish and implement coordination and communication procedures among the CM,
Owner, A/E, Contractor, and other consultants or agencies.
2. Provide and maintain on-site records and documents including daily reports, photos, as-
built drawings, RFI/Change Order files, testing reports, etc. Daily reports must include
manpower, significant events, delays, etc.
3. Verify that all required permits, bonds, and insurance have been obtained by the
Contractor(s), A/E, and/or Owner. (A/E responsible for construction contract)
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4. Monitor construction contract administration by A/E. Provide Owner contract
administration support for other project related contracts.
5. Monitor/review RFIs, shop drawings, samples, and submittals process. Review to
determine anticipated effect on compliance, quality, budget, and schedule. Formal
reviews and responses to Contractor RFIs and submittals will be issued by the A/E.
6. Represent Owner at progress meetings with A/E, Contractor, and other parties at least
twice a month, with additional meetings as needed. Review minutes of each meeting and
provide comments when appropriate. When necessary, lead/participate in additional
meetings organized by the Owner or CM, prepare/distribute minutes.
7. Monitor special/technical inspections and testing provided by other consultants for
contract compliance and deficiency tracking/resolution. Facilitate resolution of issues that
may arise during the project.
8. Implement a change order monitoring system for the Owner for all construction and
associated contracts. When a potential change is anticipated or arises the CM will review
for entitlement, cost reasonableness, time impacts, cause, and impacts on the project
Master Schedule and budget. The CM will make recommendations to the Owner
regarding all proposed change orders.
a. Changes to construction contract(s) shall be tracked, evaluated, and prepared by
the A/E for approval/execution by the Owner.
b. Owner initiated changes to construction contracts(s) will be described in a request
prepared and issued by the A/E with associated drawings or documents.
c. Contractor initiated changes to construction contract(s) will be submitted by the
Contractor to the A/E for review/recommendation. The CM shall perform a
concurrent review.
d. When authorized, the CM may participate in change order negotiations on behalf
of the Owner.
9. In conjunction with Special Inspector and A/E, monitor subsurface and physical conditions
on the site to determine if conditions of question by the Contractor regarding site differ
from what the Contractor is entitled to rely upon from what is indicated or referred to in the
contract documents.
10. Establish and implement a program to monitor construction quality. The purpose shall be
to guard the Owner against work that does not conform to the construction contract
requirements.
11. Actively participate in construction pre-installation meetings with Contractor and A/E prior
to major and specialized construction activities. Ensure quality requirements and check
points are identified.
12. Identify work found not in conformance with the construction contract requirements and
notify the A/E and Contractor. The A/E will provide formal determinations/directions
regarding work identified as not in conformance with the construction contract
requirements.
13. When identified, communicate site safety concerns to the construction Contractor.
14. When authorized by the Owner coordinate job site tours/visits.
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15. Continue/complete Commissioning services, if desired by the Owner.
16. In conjunction with A/E and Contractor, orchestrate a plan for successful
building occupancy and acceptance. Plan should include, but not be limited to:
a. Listing of acceptance, turnover, occupancy, and closeout requirements,
actions, documents, etc.
b. Opportunity for phased occupancy (if beneficial to Owner).
c. Coordinate turnover of the approved operation and maintenance manuals,
warranties, and guarantees for materials and equipment installed as a part of the
project. These shall be delivered to the Owner with a copy provided to the A/E.
d. Coordinate turnover of Contractor-furnished items such as spare parts, attic
stock, keys.
e Prior to Certificate of Substantial Completion, on behalf of Owner, participate in
verification of incomplete or non-conforming work (punch list) to be attached to the
Certificate of Substantial Completion.
f. Prior to Certificate of Final Completion, consult with A/E and Owner to determine
when the Contractor's work is completed and provide the Owner with a written
recommendation regarding payment to the Contractor.
On behalf of Owner, accompany government officials during inspections of the
project and assist in obtaining temporary and final occupancy permits.
17. Concurrent with A/E, review and verify that the Contractor(s) construction schedule
submittal is prepared in accordance with the contract documents and industry practices.
On a monthly basis, concurrent with the A/E, review the Contractor's schedule updates
noting overall status, changes in critical path, changes in logic/sequencing, float used,
actual vs. scheduled progress, delays, etc. Should the need arise, make
recommendations to A/E and Owner for the Contractor to prepare and submit a recovery
schedule.
18. Concurrently with the A/E, review and verify that the Contractor(s) schedule of values is
prepared in sufficient detail and in accordance with the contract documents to serve as a
basis of payment. On a monthly basis, review the Contractor(s) request for progress
payment to determine whether the amount requested reflects the progress of construction.
This shall be reviewed with the Contractor and A/E to serve as basis for recommended
progress payments to the Contractor. Certificate of Payment shall be signed by
Contractor, A/E, and Owners Representative prior to processing.
19. Be prepared to provide monthly updates to the Board of Supervisors and/or School Board
of construction progress.
20. Prepare and distribute the following project reports monthly:
a. Monthly progress reports, including, but not limited to: Brief description of
monthly construction activities and financial information.
21. At the conclusion of the project, the CM shall prepare and deliver to the Owner a final
accounting of the project budget and all close-out reports.
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V. PROPOSAL PREPARATION AND SUBMISSION
A. General Requirements
1. RFP Response:
To be considered for selection, Offerors must submit a complete response to this RFP. Six
(6) complete hard copies and one (1) electronic copy of the proposal must be submitted
to:
Franklin County Finance Office
Attn: Corey White
1255 Franklin Street, Suite 111
Rocky Mount, VA 24151
Reference the opening date and hour, and RFP number in the lower left hand
corner of the return envelope or package.
No other distribution of the proposals shall be made by the Offeror.
2. Proposal Preparation:
a. Proposals shall be signed by an authorized representative of the Offeror. All
information requested should be submitted. Failure to submit all information
requested may result in the Owner requiring prompt submission of missing
information and/or giving a lowered evaluation of the proposal. Proposals which
are substantially incomplete or lack key information may be rejected by the
Owner at its discretion. Mandatory requirements are those required by law or
regulation or are such that they cannot be waived and are not subject to
negotiation.
b. Proposals should be prepared simply and economically providing a
straightforward, concise description of capabilities to satisfy the requirements
of the RFP. Emphasis should be on completeness and clarity of content.
c. Proposals should be organized in the order in which the requirements are
presented in the RFP. All pages of the proposal should be numbered. Each
paragraph in the proposal should reference the paragraph number of the
corresponding section of the RFP. It is also helpful to cite the paragraph number,
subletter, and repeat the text of the requirement as it appears in the RFP. If a
response covers more than one page, the paragraph number and subletter
should be repeated at the top of the next page. The proposal should contain a
table of contents which cross references the RFP requirements. Information
which the offeror desires to present that does not fall within any of the
requirements of the RFP should be inserted at an appropriate place or be
attached at the end of the proposal and designated as additional material.
Proposals that are not organized in this manner risk elimination from
consideration if the evaluators are unable to find where the RFP requirements are
specifically addressed.
d. Each copy of the proposal should be bound in a single volume where
practical. All documentation submitted with the proposal should be bound in
that single volume.
e. Ownership of all data, material and documentation originated and prepared for
the Owner pursuant to the RFP shall belong exclusively to the Owner and be
subject to public inspection in accordance with the Virginia Freedom of
Information Act. Trade secrets or proprietary information submitted by an Offeror
shall not be subject to public disclosure under the Virginia Freedom of
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Information Act. However, to prevent disclosure the Offeror must invoke the
protections of Section 2.2-4342F of the Code of Virginia, in writing, either before
or at the time the data or other materials is submitted. The written request must
specifically identify the data or other materials to be protected and state the
reasons why protection is necessary. The proprietary or trade secret material
submitted must be identified by some distinct method such as highlighting or
underlining and must indicate only the specific words, figures, or paragraphs that
constitute trade secret or proprietary information. The classification of an entire
proposal document, line item prices and/or total proposal prices as proprietary or
trade secrets is not acceptable and may result in rejection of the proposal.
3. Oral Presentation:
Offerors who submit a proposal in response to this RFP may be required to give an oral
presentation of their proposal to the Owner. This will provide an opportunity for the
Offeror to clarify or elaborate on the proposal but will in no way change the original
proposal. The Owner will schedule the time and location of these presentations. Oral
presentations are an option of the Owner and may not be conducted. Therefore,
proposals should be complete.
B. Specific Requirements
Proposals should be as thorough and detailed as possible so that the Owner may properly
evaluate your capabilities to provide the required services. Offerors are required to submit
the following information/items as a complete proposal (including all assumptions/exclusions):
1. Responsiveness/Responsible Determination
a. The return of the signature page of this RFP and the Certificate of
Compliance signed and filled out as required.
b. List the location of the offeror's headquarters, nearest offices, applicable phone
and facsimile numbers and any other pertinent information relative to the size
and organizational structure of the company.
c. Provide financial data that demonstrates the offeror's capability to perform.
d. Identify all subcontractors (including consultants, advisors and suppliers) to
be used and describe specific responsibilities, qualifications, and
background experience of all key personnel.
e. Proposal organization, clarity, and completeness with respect to requirements.
2. Qualifications and Experience
a. Provide documented experience of key personnel and the firm's experience in
providing the successful completion of similar projects within the last five years.
Expertise should be demonstrated in the following areas:
i. Construction project management services for public agency capital
improvements. At least five (5) projects must be a public middle or high
school completed in Virginia with preference for school facilities with CTE
spaces.
ii. Providing construction project management services for fast-track
design/pre-construction and phased construction.
iii. Providing constructions project management services for projects of
similar size and complexity.
iv. Commissioning of mechanical, electrical, and plumbing (MEP) systems.
b. Describe in detail the services offered by your firm and key personnel proposed
during pre-construction and construction phases to include, but not be limited to,
procurement assistance, quality oversight, MEP systems commissioning,
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constructability review, estimating, scheduling and construction project
management.
c. Provide an organization chart (block diagram) and written description of the
proposed project team with the names and titles of the key individuals shown.
Include a supporting narrative to describe the qualifications and experience of the
personnel to be assigned. Identify the person(s) authorized to represent the firm.
3. Availability
a. Include a statement of your firm's availability to start work upon contract
execution and to continue uninterrupted until project completion. Explain your
firm's approach to be responsive and available to the Owner throughout the
course of the project.
4. Four (4) recent client references, either educational or governmental, for whom you have
provided the type of services described herein. Include the date(s) the services were
furnished, the client's name, address, and the name and phone number of the individual
the Owner has your permission to contact.
VI. SELECTION CRITERIA AND AWARD
A. Selection Criteria
Proposals will be evaluated by the Owner using the following:
Criteria Maximum Point Value
Responsiveness/Responsible Determination 20
Qualifications and Experience 45
Availability 25
References 10
TOTAL 100
B. Award
Selection shall be made of two or more offerors deemed to be fully qualified and best suited
among those submitting proposals based on the evaluation factors included in the Request
for Proposal, including price, if so stated, in the Request for Proposal. Negotiations shall be
conducted with the offerors so selected. Price shall be considered but need not be the sole
determining factor. After negotiations have been conducted with each offeror selected, the
Owner shall select the offeror which, in its opinion, has made the best proposal, and shall
award the contract to that offeror. The Owner may cancel this Request for Proposal or reject
proposals at any time prior to an award and is not required to furnish a statement of the
reason why a particular proposal was not deemed to be the most advantageous. (Section
2.2-4359(D), Code of Virginia.) Should the Owner determine in writing and in its sole
discretion that only one offeror is fully qualified, or that one offeror is clearly more highly
qualified than the others under consideration, a contract may be negotiated and awarded to
that offeror.
The award document will be a contract incorporating by reference all the requirements, terms
and conditions of this solicitation and the Contractor's proposal as negotiated. Proposers may
utilize their own contract, or the Owner may utilize their own form of contract, if so desired.
VII. CONTRACT ADMINISTRATION
A. Brandy Rosser, Deputy County Administrator - Capital Projects, with the Owner or his/her
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designee, shall be identified as the Contract Administrator and shall use all powers under the
contract to enforce its faithful performance.
B. The Contract Administrator, or his/her designee, shall determine the amount, quantity,
acceptability, and fitness of all aspects of the services and shall decide all other questions in
connection with the services. The Contract Administrator, or his/her designee, shall not have
authority to approve changes in the services which alter the concept or which call for an extension
of time for this contract. Any modifications made must be authorized by the County Administrator
through a written amendment to the contract.
VIII. ATTACHMENTS
Attachment A: General Terms and Conditions
Attachment B: Certificate of Compliance
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